{"id":20230,"date":"2025-12-26T12:15:47","date_gmt":"2025-12-26T11:15:47","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-submit-your-vat-declaration-in-one-click\/"},"modified":"2026-08-24T17:27:18","modified_gmt":"2026-08-24T15:27:18","slug":"how-to-submit-your-vat-declaration-in-one-click","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-submit-your-vat-declaration-in-one-click\/","title":{"rendered":"How to submit your VAT declaration in one click?"},"content":{"rendered":"<p class=\"no-margin font-inter\"><b>In this video, I show you how to easily submit your VAT return on Intervat and close your quarter with Accountable!<\/b><\/p>\n<div class=\"intercom-h2b-video\"><iframe src=\"https:\/\/www.youtube.com\/embed\/7Aowwrz85DI?rel=0\" frameborder=\"0\" webkitallowfullscreen mozallowfullscreen allowfullscreen allow=\"autoplay; fullscreen; picture-in-picture; encrypted-media\"><\/iframe><\/div>\n<p class=\"no-margin font-inter\">Your quarterly VAT submissions are due every 3 months, and need to be submitted and paid by the 25th of the next month following the quarter (January 25th, April 25th, July 25th, October 25th).<\/p>\n<p class=\"no-margin font-inter\">This guide explains how to review your data, submit your VAT return, and complete the payment.<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"background-color: #d7efdc80; padding: 8px;\">\n<h2 id=\"h_3b00876a6c\" class=\"intercom-align-center font-degular\">\ud83d\ude80 Thanks to the direct connection between Accountable and Intervat, you can now submit your VAT return with a single click, without leaving the app. There&#8217;s no need to download and manually upload an XML file, though that option remains available if needed. Here&#8217;s how to do it, step by step:<\/h2>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"background-color: #e3e7fa80; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u26a0\ufe0f <b>What changed since 1 May 2026:<\/b> the Belgian VAT chain has been modernised. Your VAT current account is now a <b>VAT provision account<\/b>, payments go to the new account number <b>BE41 6792 0036 4210<\/b>, and the summer tolerance is being phased out (transition leniency for 2026: 10 August \/ 10 September). Accountable handles all this automatically, but it&#8217;s good to know. <a href=\"https:\/\/help.accountable.eu\/en\/articles\/10342764-vat-modernisation-what-changes-on-1-may-2026\" target=\"_blank\" class=\"intercom-content-link font-inter\">Read our full article on the VAT modernisation<\/a> for details.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr>\n<h1 class=\"font-degular\" id=\"h_6778de3ec9\">1 \/ Prepare your Expenses \ud83d\udcb8<\/h1>\n<div class=\"intercom-container intercom-align-center\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1607122213\/24d1ba8598054896e868095f3655\/image.png?expires=1787637600&amp;signature=11602520846c927f466391dc64435d59f14b05eb4e4cc1b2a5ac82b14f8c7200&amp;req=dSYnEch8n4NeWvMW3nq%2BgUvvDkhgKvj1wZysIpoHRMc85ZPfhbZfQ%2BumTkvY%0ASBoO2s8H%2FGy8GaaEK%2FnrJLxVrgk%3D%0A\" width=\"400\"><\/div>\n<p class=\"no-margin font-inter\">The first thing you need to do to close your quarter, is make sure you have added all of your professional expenses to your app. That&#8217;s right, it&#8217;s time to turn your wallet upside down, clear out your mailbox and make sure you&#8217;ve uploaded all receipts and purchase invoices of the last quarter.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>\ud83d\udccc Watch out:<\/b> if you have documents &#8220;to review&#8221; at the top of your expense list, they will not count in your VAT return. Make sure all your expenses are in order to proceed to the next step.<\/p>\n<hr>\n<h1 class=\"font-degular\" id=\"h_529002bfd4\">2 \/ Finalize your Revenue \ud83d\udcb0<\/h1>\n<div class=\"intercom-container intercom-align-center\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1607124176\/6345418af4fc9348e8cfb22fc4bf\/Capture+d%E2%80%99e%CC%81cran+2025-07-07+a%CC%80+11_15_10.png?expires=1787637600&amp;signature=faeb366e20b4a73f874e46c4108dd81e856857196277eef3b4d6829550bde1a4&amp;req=dSYnEch8mYBYX%2FMW3nq%2BgeyEi45veYFowoBxV%2B%2Ft8lHDHOEB9%2FlsN8O0Ypi8%0AVtB7mlkgKeE77zxNAcqlmyTIpJE%3D%0A\" width=\"400\"><\/div>\n<p class=\"no-margin font-inter\">The second step is to make sure that all of your professional revenue of the last quarter is present in your app. This means that all of the invoices you sent out in the last quarter need to be uploaded or created and that the ones that have been paid, are marked as paid.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>\ud83d\udccc Watch out: <\/b>similarly to expenses, only invoices that are &#8220;in order&#8221; will count in your VAT returns.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\ud83d\udca1Made any credit notes? Don&#8217;t forget to upload or create them as well!<\/p>\n<hr>\n<h1 class=\"font-degular\" id=\"h_c0d8988ab0\">3 \/ Pass the Tax checks \ud83d\udd12<\/h1>\n<p class=\"no-margin font-inter\">On the taxes screen, select the VAT declaration that you want to submit.<br \/>The first step is the Tax review. Control and validate all the automated checks.<\/p>\n<hr>\n<h1 class=\"font-degular\" id=\"h_d571111cf1\">4 \/ Submit to SPF Finances in one click\u26a1\ufe0f<\/h1>\n<p class=\"no-margin font-inter\">After the Tax review is completed, the second step is submission. Simply click on &#8220;Submit to SPF Finances&#8221;, the app will send the VAT declaration directly to the SPF, nothing else to be done on your side.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">You will receive an automated confirmation email.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">You can find your submission acknowledgment in your Intervat profile in &#8220;My dashboard&#8221; (if you are a natural person, the submission is listed on Intervat when you log in with your actual VAT number, not with your national registry number).<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"background-color: #e3e7fa80; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udcc5 <b>About deadlines:<\/b> the standard deadline is the 25th of the month following the quarter. The summer tolerance has been abolished, but a transition leniency applies in 2026: the Q2 2026 return can be filed until <b>10 August 2026<\/b> without late-filing penalty. From 2027 onwards, the 25th will be strict.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"background-color: #d7efdc80; padding: 8px;\">\n<p class=\"intercom-align-center no-margin font-inter\"><b>\ud83d\udee1\ufe0f Your tax declarations are guaranteed with Accountable \ud83d\udee1\ufe0f<\/b><\/p>\n<p class=\"intercom-align-center no-margin font-inter\">We cover all fines you receive from Tax authorities due to an error or omission in a declaration submitted through Accountable: up to \u20ac500 per declaration if you&#8217;re on the <b>GROW, PRO, or Taxes<\/b> plan, and up to \u20ac10,000 per declaration if you&#8217;re on the <b>GROW MAX, PRO MAX, or Max<\/b> plan. See our plans and pricing for full details.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr>\n<h1 class=\"font-degular\" id=\"h_51857c5aaf\">5 \/ Pay the due VAT amount (or wait for reimbursement) \ud83d\udcb3<\/h1>\n<p class=\"no-margin font-inter\">After submitting your VAT return, the only thing that is left, is to pay your VAT balance of the quarter. You will find all information under the &#8220;VAT payment&#8221; step. At the top of the page, you will be able to find the payment details to transfer the amount, and a QR code to make the transaction super easy from your preferred bank app.<\/p>\n<p class=\"no-margin font-inter\">After the payment is done, click &#8220;mark as paid&#8221;.<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"background-color: #e3e7fa80; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udca1 <b>Since 1 May 2026, VAT payments go to the new account BE41 6792 0036 4210<\/b> (the VAT provision account). Accountable&#8217;s QR code is automatically pre-filled with the right account number, amount and structured communication. If you have a standing order or you copy the IBAN manually, make sure to use the new one.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\"><b>Your VAT balance is positive?<\/b> This means that you will get money back from the state and don&#8217;t need to pay anything.<\/p>\n<p class=\"no-margin font-inter\">After you receive the reimbursement from the tax office, click &#8220;mark as recovered&#8221;.<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"background-color: #e3e7fa80; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u2139\ufe0f <b>About refunds (since 1 May 2026):<\/b> the automatic refund linked to your VAT return is limited to the credit of the current period (box 72). If you have a larger balance available on your VAT provision account (e.g. carried over from previous quarters), you can request the refund directly from <a href=\"https:\/\/www.minfin.fgov.be\/myminfin-web\/pages\/public\" target=\"_blank\" class=\"intercom-content-link font-inter\">MyMinfin<\/a>.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\"><b>Your balance is 0\u20ac?<\/b> You don&#8217;t need to pay anything. Simply click &#8220;mark as paid&#8221;.<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"background-color: #fed9db80; padding: 8px;\">\n<p class=\"intercom-align-center no-margin font-inter\"><b>\ud83d\udea8 The VAT payment due to link to your VAT return is not a deductible expense, and you can therefore not create an expense for this payment.<\/b><\/p>\n<p class=\"intercom-align-center no-margin font-inter\">\ud83d\udca1 You must classify the transaction from the bank screen as &#8220;Another professional payment &gt; A tax payment &gt; Payment for VAT and select the quarter corresponding to the payment.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr>\n<h1 class=\"font-degular\" id=\"h_dca2791ff0\">Alternative declaration methods \ud83d\udd04<\/h1>\n<h3 class=\"font-degular\" id=\"h_d7c84eac57\">Download XML file and manually upload the file on Intervat<\/h3>\n<p class=\"no-margin font-inter\">If you work with an accountant, or need to make adjustments outside of the app, you can also download the XML file.<br \/>Click the 3-dots menu and select &#8220;email VAT return to me&#8221;. You will receive the XML file via email.<\/p>\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1608912986\/d0715b4e93adbd4c7c940b5557b0\/image.png?expires=1787637600&amp;signature=6a74f7188cbbd946625c8d68ff6ddc0519acfcfeeee89507d5538566aa5dd892&amp;req=dSYnHsB%2Fn4hXX%2FMW3nq%2BgYTRJHCrNgevrjBPz%2BX0bg0c%2FP%2BXFsR17FqZjrYC%0AvXznAaF8ojhPn1vAqfwmaVLZiWM%3D%0A\" width=\"480\"><\/div>\n<p class=\"no-margin font-inter\">Once exported, the VAT declaration moves to a yellow &#8220;Exported&#8221; status: the period is locked and the figures are frozen, but the declaration isn&#8217;t fully done yet.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>\u23f3 One step left.<\/b> A reminder banner appears on the declaration confirming the file was sent to your email. Upload it on Intervat, then come back to Accountable and click &#8220;I uploaded to Intervat&#8221; to mark the declaration as fully done. It will turn green and the reminder will disappear.<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2514906864\/a3220dac92b9be5553746593f8b4\/Capture+d%E2%80%99e%CC%81cran+2026-07-01+a%CC%80+17_45_20.png?expires=1787637600&amp;signature=3c3aae13eeec62ae8dec7b8bca722b979e4e4534351a0c25d8273b9f91d53b2f&amp;req=diUmEsB%2Bm4lZXfMW3nq%2BgZpRAQE%2BR3RRz1KrGhtOoff4FK65Iwx9t%2FzZdrap%0A2hLUDBrF%2BIZTXrMGMa88HTcG3kU%3D%0A\" width=\"576\" height=\"98\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Exported by mistake, or need to re-export? Click &#8220;Mark as not submitted&#8221; in the reminder banner to reopen the period and generate the file again.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_37ec1cb8d8\">Mark as submitted<\/h3>\n<p class=\"no-margin font-inter\">If your accountant is doing the tax declaration for you, simply click &#8220;Mark as submitted&#8221;. This button simply marks your VAT return as submitted without the app submitting anything.<\/p>\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1608915815\/3e7ac6c9b2f20f7d6670470d4b1d\/image.png?expires=1787637600&amp;signature=1d7c66e66932faef53aa7aa90bc9711dd8eb0dfd77939359100066a117691a7a&amp;req=dSYnHsB%2FmIleXPMW3nq%2BgULW%2FqDfS1S%2FDwj1bZJTjw0tJj2P7cFpK16A2ey9%0AZAoSPXrBkgYgGnu0M1q6Jl2siWc%3D%0A\" width=\"477\"><\/div>\n<hr>\n<h1 class=\"font-degular\" id=\"h_67df8397cc\">Important information and known errors related to VAT submissions \ud83d\udcca<\/h1>\n<h3 class=\"font-degular\" id=\"h_84b929a0df\">Submission periods<\/h3>\n<p class=\"no-margin font-inter\">You can only submit the VAT declaration during the VAT closing period (between the 1st and the 25th of the month following a quarter). It is not possible to submit a tax declaration before or after these dates. If you need to catch up a previous VAT declaration, you could check directly on Intervat or contact SPF Finances.<\/p>\n<h3 class=\"font-degular\" id=\"h_9c0ecd1d4e\">Submitting a correction<\/h3>\n<p class=\"no-margin font-inter\">You&#8217;ll find all the information in <b><a href=\"https:\/\/help.accountable.eu\/en\/articles\/11728734-how-do-i-submit-a-vat-return-correction\" target=\"_blank\" class=\"intercom-content-link font-inter\">this article.<\/a><\/b><\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_9c1835c2d2\">Error codes<\/h3>\n<p class=\"no-margin font-inter\">When submitting your quarterly VAT return on Intervat, you may encounter an error code. We have an <a href=\"https:\/\/help.accountable.eu\/en\/articles\/7181827-vat-submission-client-listing-intervat-known-issues\" target=\"_blank\" class=\"intercom-content-link font-inter\">article<\/a> covering the most common errors. Please take a look for more details.<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_c1aa8eb5c0\">\ud83d\udccc Summary Table<\/h1>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Step<\/b><\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Action<\/b><\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Expected status in the app<\/b><\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Where to find it<\/b><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">1\ufe0f\u20e3<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u2728 Add all expenses<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u2705 All marked &#8220;in order&#8221;<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udcc1 Expenses tab<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">2\ufe0f\u20e3<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udcb0 Review all income<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u2705 Paid and validated invoices<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udcc1 Income tab<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">3\ufe0f\u20e3<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udd12 Complete tax review<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u2705 All checks validated<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udcc1 Taxes tab<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">4\ufe0f\u20e3<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u26a1\ufe0f Submit to the Tax Authorities<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u2705 &#8220;Submitted&#8221; + confirmation email<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udce7 Intervat + email<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">5\ufe0f\u20e3<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udcb3 Pay or wait for refund<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\u2705 Marked as paid \/ refunded<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">\ud83d\udcc1 VAT Payment tab<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Your VAT declaration, submitted in a simple click from Accountable<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[469,454],"class_list":["post-20230","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to submit your VAT declaration in one click? 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