{"id":20266,"date":"2025-12-26T12:15:48","date_gmt":"2025-12-26T11:15:48","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/im-franchisee-but-selected-subjected-to-vat-in-accountable-what-now\/"},"modified":"2026-08-24T17:27:19","modified_gmt":"2026-08-24T15:27:19","slug":"im-franchisee-but-selected-subjected-to-vat-in-accountable-what-now","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/im-franchisee-but-selected-subjected-to-vat-in-accountable-what-now\/","title":{"rendered":"I’m franchisee but selected subjected to VAT in Accountable \u2013 What now?"},"content":{"rendered":"

\n

Correcting a wrong VAT type in Accountable: A step-by-step guide<\/b><\/h2>\n

As a self-employed professional or business owner, managing your VAT status correctly is crucial for accurate tax reporting. If you are a franchisee but mistakenly selected \u201cSubjected to VAT\u201d in Accountable instead of the correct option, “Franchisee,” you may be wondering how this error affects your financial records and VAT filings.<\/p>\n

\n

In this article, we\u2019ll walk you through the steps to correct the error and ensure your VAT status is set up properly in Accountable.<\/p>\n

\n

\n\n\n\n
\n

\u26a0\ufe0f Before taking any steps, first verify your VAT type on Intervat.<\/b> Follow our step-by-step guide here:How to verify your VAT type when setting up your account on Accountable<\/a><\/b><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Selecting the wrong VAT status in Accountable can lead to several issues, including:<\/h3>\n
    \n
  • \n

    Incorrect VAT Charging: <\/b>If you mistakenly select \u201cSubject to VAT,\u201d you may end up charging VAT on your client invoices, even though, as a VAT franchisee, you\u2019re exempt from VAT. This could lead to confusion and dissatisfaction, as your clients might pay and attempt to deduct VAT that shouldn\u2019t have been charged.
    Additionally, you won\u2019t be able to submit a VAT return<\/b> due to your VAT franchisee status.<\/p>\n

    \n<\/li>\n

  • \n

    Missing Special VAT Return<\/b>: If you need to submit a special VAT return (for example, if you make purchases from other EU countries), this requirement may not show up in your account. Accountable will not prompt you to file this special return, potentially leading to non-compliance and missed reporting obligations.<\/p>\n

    \n<\/li>\n<\/ul>\n

    \u2728 Scenario 1: Your client has already paid and submitted their VAT declaration<\/b><\/h1>\n

    If your client has already paid and submitted their VAT declaration, follow these steps:<\/p>\n

    \n

    Step 1: Issue credit notes for incorrect invoices<\/b>\u2757<\/h2>\n

    You need to cancel all revenue invoices created under the wrong VAT type by issuing credit notes. These credit notes should be linked to the current quarter.<\/p>\n

    \n

    \n

    \u26a0\ufe0f Important: make sure your VAT status is still set to “Subjected to VAT” when creating the credit notes. Do not change your VAT status yet. Only switch to “Franchisee” after all credit notes have been correctly created. If you change it too early, the credit notes will be booked under the wrong VAT status and the correction will not be valid.<\/b><\/p>\n<\/div>\n

    \n

    \n\n\n\n\n
    \n

    Invoice revenue<\/p>\n<\/td>\n

    		\n

    Ticket revenue<\/p>\n<\/td>\n<\/tr>\n

    \n

    \u2705 If created in Accountable, generate a credit note from the invoice and link it to the current quarter<\/p>\n<\/td>\n

    		\n

    \u2705 Create a credit note and link it to the current quarter<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

    \n

    Step 2: Change your VAT type to franchisee <\/b>\ud83d\udd04<\/h2>\n
      \n
    1. \n

      Go to Intervat<\/b> to double-check your VAT type.<\/p>\n<\/li>\n

    2. \n

      In your Accountable account<\/b>, go to Settings<\/b> \u2192 Taxes<\/b>.<\/p>\n<\/li>\n

    3. \n

      Change your VAT type from \u201cSubjected to VAT\u201d<\/b> to \u201cFranchisee\u201d<\/b>.<\/p>\n<\/li>\n<\/ol>\n

      <\/div>\n

      \n

      Don\u2019t forget to click Save<\/b>.<\/p>\n

      \n

      <\/div>\n
      \n

      \u26a0\ufe0f Once updated, new invoices will be automatically use the correct VAT type. However, any invoices created under the wrong VAT type must be adjusted manually.<\/b><\/p>\n<\/div>\n

      \n

      Step 3: Adjust past expense invoices <\/b>\ud83d\udd0d<\/h2>\n
        \n
      1. \n

        Go to the Expenses<\/b> tab in Accountable.<\/p>\n<\/li>\n

      2. \n

        Select each invoice that was booked under the incorrect VAT type.<\/p>\n<\/li>\n

      3. \n

        Open Advanced Settings<\/b>, change the VAT type, and save.<\/p>\n<\/li>\n<\/ol>\n

        Step 4: Recreate revenue invoices <\/b>\ud83d\udcdd<\/h2>\n
          \n
        1. \n

          Create new revenue invoices with the correct VAT type (\u201cFranchisee\u201d).<\/p>\n<\/li>\n

        2. \n

          Ensure these invoices are linked to the current quarter.<\/p>\n<\/li>\n<\/ol>\n

          Step 5: Refund VAT to your client <\/b>\ud83d\udcb8<\/h2>\n

          You will need to refund the VAT you incorrectly charged your client. This ensures compliance with VAT regulations. <\/p>\n

          \n

          \n

          \n

          \n

          \n

          Recap: <\/b>\u2728 Scenario 1 <\/b>\u2013 your client has already paid and submitted their VAT declaration<\/b><\/h2>\n
          \n\n\n\n\n\n\n\n\n
          \n

          Action<\/b><\/p>\n<\/td>\n

          		\n

          Revenue<\/b><\/p>\n<\/td>\n

          		\n

          Expenses<\/b><\/p>\n<\/td>\n<\/tr>\n

          \n

          Step 1<\/b>: Issue Credit Notes<\/p>\n<\/td>\n

          		\n

          \u2757 Cancel revenue invoices created under wrong VAT type. <\/p>\n

          \n

          Issue credit notes linked to the current quarter.<\/p>\n<\/td>\n

          		\n

          (not applicable) <\/p>\n<\/td>\n<\/tr>\n

          \n

          Step 2<\/b>: Change VAT Type<\/p>\n<\/td>\n

          		\n

          \ud83d\udd04 Change VAT type from \u201cSubjected to VAT\u201d to \u201cFranchisee.\u201d<\/p>\n<\/td>\n

          		\n

          (not applicable)<\/p>\n<\/td>\n<\/tr>\n

          \n

          Step 3<\/b>: Adjust Expense Invoices<\/p>\n<\/td>\n

          		\n

          (not applicable)<\/p>\n<\/td>\n

          		\n

          \ud83d\udd0d Go to Expenses<\/b>, select each invoice booked under the wrong VAT type. <\/p>\n

          \n

          Open Advanced Settings<\/b>, change the VAT type.<\/p>\n

          \n

          \ud83d\udcbe Click Save<\/b><\/p>\n<\/td>\n<\/tr>\n

          \n

          Step 4<\/b>: Recreate Revenue Invoices<\/p>\n<\/td>\n

          		\n

          \ud83d\udcdd Create new revenue <\/b>invoices with the correct VAT type (“Franchisee<\/b>“). <\/p>\n

          \n

          Link them to the current quarter.<\/p>\n<\/td>\n

          		\n

          (not applicable)<\/p>\n<\/td>\n<\/tr>\n

          \n

          Step 5<\/b>: Refund VAT<\/p>\n<\/td>\n

          		\n

          \ud83d\udcb8 Refund the VAT that was wrongly charged to your client.<\/p>\n<\/td>\n

          		\n

          (not applicable)<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

          \n

          \n

          \ud83d\udd52 Scenario 2: Your client has not paid or submitted their VAT declaration yet<\/b><\/h1>\n

          If your client has not yet paid or submitted their VAT quarter, the process is simpler.<\/p>\n

          \n

          Step 1: Change Your VAT type in settings <\/b>\ud83d\udd04<\/h2>\n
            \n
          • \n

            Navigate to Account > Settings > Taxes<\/b>.<\/p>\n<\/li>\n

          • \n

            Change the VAT type<\/p>\n<\/li>\n<\/ul>\n

            <\/div>\n

            \n

            Don\u2019t forget to click Save<\/b>.<\/p>\n

            \n

            <\/div>\n
            \n

            \u26a0\ufe0f Once updated, new invoices will be automatically use the correct VAT type. However, any invoices created under the wrong VAT type must be adjusted manually.<\/b><\/p>\n<\/div>\n

            \n

            Step 2: Adjust past revenue invoices <\/b>\u270f\ufe0f<\/h2>\n

            \n

            For revenue Invoices:<\/b><\/h2>\n
              \n
            1. \n

              Go to Revenue<\/b> and select the incorrect invoice.<\/p>\n<\/li>\n

            2. \n

              Click Edit<\/b>.<\/p>\n<\/li>\n

            3. \n

              Update your business info and VAT type.<\/p>\n<\/li>\n

            4. \n

              Delete and re-enter the items with the correct VAT type and rate.<\/p>\n<\/li>\n

            5. \n

              Save the invoice.<\/p>\n<\/li>\n

            6. \n

              Resend the invoice to your client.<\/p>\n<\/li>\n<\/ol>\n

              <\/div>\n

              \n

              For revenue tickets:<\/b><\/h2>\n
                \n
              1. \n

                Go to Revenue<\/b> \u2192 Tickets<\/b>.<\/p>\n<\/li>\n

              2. \n

                Select the incorrect entry.<\/p>\n<\/li>\n

              3. \n

                Open Advanced Settings<\/b>, update the VAT type and rate, and save.<\/p>\n<\/li>\n

              4. \n

                Resend the invoice to your client.<\/p>\n<\/li>\n<\/ol>\n

                <\/div>\n

                \n

                Step 2: Adjust past expense invoices <\/b>\ud83d\udcbc<\/h2>\n
                  \n
                1. \n

                  Go to Expenses<\/b> in the app.<\/p>\n<\/li>\n

                2. \n

                  Select each invoice booked under the wrong VAT type.<\/p>\n<\/li>\n

                3. \n

                  Open Advanced Settings<\/b>, change the VAT type, and save.<\/p>\n<\/li>\n<\/ol>\n

                  <\/div>\n

                  \n

                  Recap: <\/b>\ud83d\udd52 Scenario 2 <\/b>\u2013 your client has not paid or submitted their VAT declaration yet<\/b><\/h2>\n
                  \n\n\n\n\n\n\n
                  \n

                  Action<\/b><\/p>\n<\/td>\n

                  		\n

                  Revenue<\/b><\/p>\n<\/td>\n

                  		\n

                  Expenses<\/b><\/p>\n<\/td>\n<\/tr>\n

                  \n

                  Step 1<\/b>: Adjust revenue invoices<\/p>\n<\/td>\n

                  		\n

                  \u270f\ufe0f Go to Revenue<\/b>. select the incorrect invoice. <\/p>\n

                  \n

                  Click Edit<\/b>. <\/p>\n

                  \n

                  Update the VAT type and business info. <\/p>\n

                  \n

                  Delete and re-enter the items with the correct VAT type. <\/p>\n

                  \n

                  \ud83d\udcbe Click Save<\/b><\/p>\n

                  \n

                  Resend the invoice to your client.<\/p>\n<\/td>\n

                  		\n

                  (not applicable)<\/p>\n<\/td>\n<\/tr>\n

                  \n

                  For revenue tickets<\/b>:<\/p>\n<\/td>\n

                  		\n

                  \ud83c\udfab Go to Revenue<\/b> \u2192 Tickets<\/b>.<\/p>\n

                  \n

                  Select the incorrect entry. <\/p>\n

                  \n

                  Open Advanced Settings<\/b>, update the VAT type and rate.<\/p>\n

                  \n

                  \ud83d\udcbe Click Save<\/b><\/p>\n

                  \n

                  Resend the invoice to your client.<\/p>\n<\/td>\n

                  		\n

                  (not applicable)<\/p>\n<\/td>\n<\/tr>\n

                  \n

                  Step 2<\/b>: Adjust expense invoices<\/p>\n<\/td>\n

                  		\n

                  (not applicable)<\/p>\n<\/td>\n

                  		\n

                  \ud83d\udcbc Go to Expenses<\/b>, select each invoice booked under the wrong VAT type. <\/p>\n

                  \n

                  Open Advanced Settings<\/b>, change the VAT type.<\/p>\n

                  \n

                  \ud83d\udcbe Click Save<\/b><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

                  Learn how to fix the VAT status in Accountable if you’ve mistakenly selected “subjected to VAT” as a franchisee.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[442],"class_list":["post-20266","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"\nI'm franchisee but selected subjected to VAT in Accountable \u2013 What now? - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/im-franchisee-but-selected-subjected-to-vat-in-accountable-what-now\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"I'm franchisee but selected subjected to VAT in Accountable \u2013 What now? - Accountable\" \/>\n<meta property=\"og:description\" content=\"Learn how to fix the VAT status in Accountable if you've mistakenly selected "subjected to VAT" as a franchisee.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.accountable.eu\/en-be\/help-center\/im-franchisee-but-selected-subjected-to-vat-in-accountable-what-now\/\" \/>\n<meta property=\"og:site_name\" content=\"Accountable\" \/>\n<meta property=\"article:modified_time\" content=\"2026-08-24T15:27:19+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1489781855\/006ff0d838ed0f05fcc20cd0a779\/Screenshot+2025-04-08+at+10_41_54.png?expires=1787637600&signature=9b8889764930ca81781f99f4dc86ff01340172ea93f97e3e407b7683f1276fd9&req=dSQvH852nIlaXPMW3nq%2BgY1yKTdV9Hjb%2Fgm2R92Y%2F1Q19PqTbkpHamtax4CQtkKwB4wSC5FZuatvF5Xc0OT74bY%3D\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/im-franchisee-but-selected-subjected-to-vat-in-accountable-what-now\\\/\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/im-franchisee-but-selected-subjected-to-vat-in-accountable-what-now\\\/\",\"name\":\"I'm franchisee but selected subjected to VAT in Accountable \u2013 What now? 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