{"id":20272,"date":"2025-12-26T12:15:49","date_gmt":"2025-12-26T11:15:49","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/guide-how-to-use-accountable-as-a-retail-professional\/"},"modified":"2026-08-24T17:27:54","modified_gmt":"2026-08-24T15:27:54","slug":"guide-how-to-use-accountable-as-a-retail-professional","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/guide-how-to-use-accountable-as-a-retail-professional\/","title":{"rendered":"Guide: How to use Accountable as a retail professional"},"content":{"rendered":"

Whether you run a physical shop, a digital storefront, or both, this guide will help you keep your accounting in order, stay compliant, and save time with Accountable. <\/p>\n

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Here\u2019s what we will cover in this guide:<\/p>\n

    \n
  1. \n

    The essentials first<\/a><\/p>\n<\/li>\n

  2. \n

    How to keep track of your revenue: cash books, invoices & sales rules<\/a><\/p>\n<\/li>\n

  3. \n

    Managing and deducting business expenses<\/a><\/p>\n<\/li>\n

  4. \n

    What you need to know about inventory, payroll, taxes & online payments<\/a><\/p>\n<\/li>\n<\/ol>\n

    Let\u2019s tackle the essentials first<\/b><\/h1>\n

    \ud83d\udc49 Cash-only retail shop<\/b><\/p>\n

    \u2022 Requirement<\/b>: A cash book is mandatory.<\/p>\n

    \u2022 Action<\/b>: Daily receipts must be encoded as income in the cash book.
    This practice is crucial for maintaining accurate financial records.
    \u200b<\/p>\n

    \ud83d\udc49Digital-only retail shop<\/b><\/p>\n

    \u2022 Requirement<\/b>: A cash book is not necessary.<\/p>\n

    \u2022 Action<\/b>: Daily receipts should still be encoded.
    While the cash book is not required, capturing daily transactions is essential for financial oversight.
    \u200b<\/p>\n

    \ud83d\udc49 E-Shop<\/b><\/p>\n

    \u2022 Requirement<\/b>: A cash book is not needed.<\/p>\n

    \u2022 Action<\/b>: Monthly payouts should be encoded, and attention must be paid to OSS (One Stop Shop) thresholds.
    This ensures compliance with digital sales regulations and proper income reporting.\u200b<\/p>\n

    \n\n\n\n
    \n

    \ud83d\udea8For subject to VAT, the \u20ac10,000 threshold for sales to private individuals within the EU (excluding Belgium) must be monitored manually, as it is not currently tracked automatically. More info here<\/a>.<\/b><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

    \n\n\n\n
    \n

    \ud83d\udea8 Franchisee VAT regime are still entitled to the \u20ac10,000 threshold for sales to private individuals within the EU (excluding Belgium). This threshold must also be monitored manually.
    Upon request, they may be granted a new EU-wide threshold of \u20ac100,000.
    More info<\/b> here<\/a>. <\/b><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

    \u200b<\/p>\n

    How to keep track of your revenue: Cash books, invoices & sales rules<\/h1>\n

    What’s the difference between a cash book and a daily receipt book \u2014 and do I need both?<\/h3>\n

    As a shop manager (or e-shop owner) in Belgium, it’s important to maintain accurate financial records, including a daily receipt book (dagontvangstenboek) and a cash book (kasboek). The daily receipt book is required by law, so you are obligated to use it.
    \u200b<\/p>\n

    What is a daily receipt book? \ud83e\udd14<\/b> A daily receipts book is a book in which you record daily all your sales, for which you do not draw up an invoice, regardless of the payment method used by the customer.
    \u200b<\/p>\n

    What is a cash book?<\/b> \ud83e\udd14<\/b> A cash book is a financial journal in which you record all cash receipts and expenses. Both simplified and double-entry bookkeeping require you to keep a cash book. This can be done either on paper, or digitally via specialised software.<\/p>\n

    \n

    \u2757\ufe0fThe daily receipt book \u2260 a cash book. The cash book records all purchases and sales received<\/b> or paid in cash.<\/b><\/p>\n<\/div>\n

    \n

    Here’s what you need to know about keeping physical copies:<\/b><\/p>\n

    Daily receipt book:<\/p>\n