{"id":20314,"date":"2025-12-26T12:15:51","date_gmt":"2025-12-26T11:15:51","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-encode-your-employees-compensation\/"},"modified":"2026-03-30T14:17:10","modified_gmt":"2026-03-30T12:17:10","slug":"how-to-encode-your-employees-compensation","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/","title":{"rendered":"How to encode your employee’s compensation?"},"content":{"rendered":"

Principles <\/h1>\n

When you hire employees with a work contract<\/b> to help you run your business, the cost is deductible.<\/p>\n

Besides the work contract, you will receive many documents related to the employee from the social counter: payslips, ONSS, Pr\u00e9compte, Admin fees.<\/p>\n

\u26a0\ufe0f Only the accounting entries and admin fees can be encoded in the app as a deductible cost.<\/p>\n

\n

\n

1\/ What kind of documents and how to encode them as an expense?<\/h1>\n

You only need to encode the accounting entries document (\u201c\u00e9critures comptables\u201d) + Administrative fees invoice<\/b> that you can request to the Social secretariat that issues payslips.<\/i><\/p>\n

\n

1.1 How to encode the accounting entries<\/i><\/b>?<\/h2>\n

\u2192 For the amounts in the debit column:<\/b><\/h3>\n
\n\n\n\n\n
\n

<\/b>\ud83d\udea8 You have to encode the amounts in the debit<\/b> column only for the general<\/b><\/i> account <\/i><\/b>(=compte g\u00e9n\u00e9ral<\/b> in the doc) that starts with 6<\/b>:<\/i><\/p>\n<\/td>\n<\/tr>\n

\n
<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\n

\n\n\n\n\n
\n

\ud83d\udca1<\/b>In the category Compensation > Employees or manual workers compensation :<\/i><\/b><\/p>\n<\/td>\n<\/tr>\n

\n
<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\n

\n

\u2192 For the amounts in the credit column<\/h3>\n
\n\n\n\n\n
\n

\ud83d\udea8You need to take the amounts in the credit<\/b> column only for the general<\/b><\/i> account <\/i><\/b>that starts with 6 or 7<\/b> <\/i>and create a credit note :<\/b><\/p>\n<\/td>\n<\/tr>\n

\n
<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\n

\n\n\n\n\n
\n

\ud83d\udca1<\/b>Also, select the category Compensation > Employees or manual workers compensation for the credit note:<\/i><\/b><\/p>\n<\/td>\n<\/tr>\n

\n
<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\n

\n\n\n\n
\n

<\/b>\u274c Eco-voucher <\/b>may appear in accounting entries under an account starting with 6**<\/b>, but they can not be included in the encoding. <\/b><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\n

\n

1.2 How to encode Administrative fees invoice?<\/i><\/b><\/h2>\n

\u2192 Encode the invoice in the expense in the category Legal & other fees > other fee<\/i>:<\/b><\/p>\n

\n

<\/div>\n
\n\n\n\n
\n

\ud83d\udca1Double-check the VAT amount on the invoice to ensure that it corresponds to the VAT amount in the expenses incurred.<\/b><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\n\n\n\n
\n

The category Other personnel related expenditures <\/i><\/b>is for expenses bought for employees as part of their work, such as beverages, coffee, tea etc. So for the administrative fees invoices, it\u2019s more accurate to use Legal & other fees > other fees.<\/i><\/b><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\n

\n

\n

2\/ Mistakes to avoid<\/h1>\n
\n\n\n\n\n\n
\n

\u274c Never encode in the expense tab: ONSS & Pr\u00e9compte invoices !!! <\/b>\u274c<\/p>\n<\/td>\n<\/tr>\n

\n

Example of ONSS invoice:<\/b><\/p>\n

<\/div>\n<\/td>\n<\/tr>\n
\n

Example of Pr\u00e9compte invoice:<\/b><\/p>\n

<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n
\n

\u274c Freelancers and companies you hire are not employees. Their invoices must be encoded in the “Subcontracting” category <\/b>\u274c<\/p>\n<\/div>\n

\n

If you receive a file called \u201cCompte d\u2019entreprise\u201d, this is not to be encoded in Accountable. This is the recap of the year.<\/i><\/b><\/p>\n

\n

\n","protected":false},"excerpt":{"rendered":"

You hire employees to help you run your business? This article explains what documents are needed and how to encode employee’s compensation.<\/p>\n","protected":false},"featured_media":0,"template":"","class_list":["post-20314","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"\nHow to encode your employee's compensation? - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to encode your employee's compensation? - Accountable\" \/>\n<meta property=\"og:description\" content=\"You hire employees to help you run your business? This article explains what documents are needed and how to encode employee's compensation.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/\" \/>\n<meta property=\"og:site_name\" content=\"Accountable\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-30T12:17:10+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1258272672\/8f4d786d14423175b8612711c90e\/image.png?expires=1774874700&signature=f696c39f135b86266bea9d633d42831e97851f6b078741eda66f35832e43791f&req=dSIiHst5n4dYW%2FMW1HO4zQukiPRL1LPFLZWPldJjq%2Fwsn5JgvcPuG3tfeqPyZ0wX\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/\",\"url\":\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/\",\"name\":\"How to encode your employee's compensation? - Accountable\",\"isPartOf\":{\"@id\":\"https:\/\/www.accountable.eu\/en-be\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1258272672\/8f4d786d14423175b8612711c90e\/image.png?expires=1774874700&signature=f696c39f135b86266bea9d633d42831e97851f6b078741eda66f35832e43791f&req=dSIiHst5n4dYW%2FMW1HO4zQukiPRL1LPFLZWPldJjq%2Fwsn5JgvcPuG3tfeqPy%0AZ0wX%0A\",\"datePublished\":\"2025-12-26T11:15:51+00:00\",\"dateModified\":\"2026-03-30T12:17:10+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#breadcrumb\"},\"inLanguage\":\"en-BE\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-BE\",\"@id\":\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#primaryimage\",\"url\":\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1258272672\/8f4d786d14423175b8612711c90e\/image.png?expires=1774874700&signature=f696c39f135b86266bea9d633d42831e97851f6b078741eda66f35832e43791f&req=dSIiHst5n4dYW%2FMW1HO4zQukiPRL1LPFLZWPldJjq%2Fwsn5JgvcPuG3tfeqPy%0AZ0wX%0A\",\"contentUrl\":\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1258272672\/8f4d786d14423175b8612711c90e\/image.png?expires=1774874700&signature=f696c39f135b86266bea9d633d42831e97851f6b078741eda66f35832e43791f&req=dSIiHst5n4dYW%2FMW1HO4zQukiPRL1LPFLZWPldJjq%2Fwsn5JgvcPuG3tfeqPy%0AZ0wX%0A\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.accountable.eu\/en-be\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Help Center\",\"item\":\"https:\/\/www.accountable.eu\/en-be\/help-center\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"How to encode your employee’s compensation?\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.accountable.eu\/en-be\/#website\",\"url\":\"https:\/\/www.accountable.eu\/en-be\/\",\"name\":\"Accountable\",\"description\":\"Your accountant and tax advisor on your smartphone\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.accountable.eu\/en-be\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-BE\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to encode your employee's compensation? - Accountable","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/","og_locale":"en_US","og_type":"article","og_title":"How to encode your employee's compensation? - Accountable","og_description":"You hire employees to help you run your business? This article explains what documents are needed and how to encode employee's compensation.","og_url":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/","og_site_name":"Accountable","article_modified_time":"2026-03-30T12:17:10+00:00","og_image":[{"url":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1258272672\/8f4d786d14423175b8612711c90e\/image.png?expires=1774874700&signature=f696c39f135b86266bea9d633d42831e97851f6b078741eda66f35832e43791f&req=dSIiHst5n4dYW%2FMW1HO4zQukiPRL1LPFLZWPldJjq%2Fwsn5JgvcPuG3tfeqPy%0AZ0wX%0A","type":"","width":"","height":""}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/","url":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/","name":"How to encode your employee's compensation? - Accountable","isPartOf":{"@id":"https:\/\/www.accountable.eu\/en-be\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#primaryimage"},"image":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#primaryimage"},"thumbnailUrl":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1258272672\/8f4d786d14423175b8612711c90e\/image.png?expires=1774874700&signature=f696c39f135b86266bea9d633d42831e97851f6b078741eda66f35832e43791f&req=dSIiHst5n4dYW%2FMW1HO4zQukiPRL1LPFLZWPldJjq%2Fwsn5JgvcPuG3tfeqPy%0AZ0wX%0A","datePublished":"2025-12-26T11:15:51+00:00","dateModified":"2026-03-30T12:17:10+00:00","breadcrumb":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#breadcrumb"},"inLanguage":"en-BE","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/"]}]},{"@type":"ImageObject","inLanguage":"en-BE","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#primaryimage","url":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1258272672\/8f4d786d14423175b8612711c90e\/image.png?expires=1774874700&signature=f696c39f135b86266bea9d633d42831e97851f6b078741eda66f35832e43791f&req=dSIiHst5n4dYW%2FMW1HO4zQukiPRL1LPFLZWPldJjq%2Fwsn5JgvcPuG3tfeqPy%0AZ0wX%0A","contentUrl":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1258272672\/8f4d786d14423175b8612711c90e\/image.png?expires=1774874700&signature=f696c39f135b86266bea9d633d42831e97851f6b078741eda66f35832e43791f&req=dSIiHst5n4dYW%2FMW1HO4zQukiPRL1LPFLZWPldJjq%2Fwsn5JgvcPuG3tfeqPy%0AZ0wX%0A"},{"@type":"BreadcrumbList","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-your-employees-compensation\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.accountable.eu\/en-be\/"},{"@type":"ListItem","position":2,"name":"Help Center","item":"https:\/\/www.accountable.eu\/en-be\/help-center\/"},{"@type":"ListItem","position":3,"name":"How to encode your employee’s compensation?"}]},{"@type":"WebSite","@id":"https:\/\/www.accountable.eu\/en-be\/#website","url":"https:\/\/www.accountable.eu\/en-be\/","name":"Accountable","description":"Your accountant and tax advisor on your smartphone","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.accountable.eu\/en-be\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-BE"}]}},"_links":{"self":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center\/20314","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center"}],"about":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/types\/help_center"}],"version-history":[{"count":3,"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center\/20314\/revisions"}],"predecessor-version":[{"id":22783,"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center\/20314\/revisions\/22783"}],"wp:attachment":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/media?parent=20314"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}