{"id":20357,"date":"2025-12-26T12:15:53","date_gmt":"2025-12-26T11:15:53","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-automatically-forward-expenses-and-invoices-from-your-email-inbox-to-accountable\/"},"modified":"2026-08-24T17:27:40","modified_gmt":"2026-08-24T15:27:40","slug":"how-to-automatically-forward-expenses-and-invoices-from-your-email-inbox-to-accountable","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-automatically-forward-expenses-and-invoices-from-your-email-inbox-to-accountable\/","title":{"rendered":"How to automatically forward expenses and invoices from your email inbox to Accountable"},"content":{"rendered":"<p class=\"no-margin font-inter\">In this article, we will guide you through the process of forwarding expenses and invoices directly and automatically from your email inbox to Accountable, simplifying your expense tracking and accounting. You can use this method with various email clients, not just Gmail.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_1c01e4029b\">1. Setting Up Email Forwarding:<\/h3>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Open the client (e.g. Gmail) that you use for your login email in Accountable.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click on &#8220;Settings&#8221; (usually represented as a gear icon).<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Look for &#8220;Forwarding and POP\/IMAP&#8221; options.<\/p>\n<\/li>\n<\/ul>\n<h3 class=\"font-degular\" id=\"h_541e319f10\">2. Configure Your Forwarding Address:<\/h3>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Add the Accountable forwarding email address:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">To import expenses (e.g. online purchases, subscriptions): <a href=\"mailto:expenses@accountable.eu\" target=\"_blank\" class=\"intercom-content-link font-inter\">expenses@accountable.eu<\/a><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">To import revenue (e.g. e-commerce invoices, receipts, etc.): <a href=\"mailto:revenue@accountable.eu\" target=\"_blank\" class=\"intercom-content-link font-inter\">revenue@accountable.eu<\/a><\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">Now, your email will need to be verified to make sure emails are forwarded to any of those 2 addresses.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_710bcf5390\">3. Verification and Approval:<\/h3>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">First, forward an expense or revenue document via email.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You will then automatically receive an email asking you to confirm your email address by clicking on a confirmation link.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">After confirming your email address, email forwarding will be activated, and forwarded expenses and revenues will be correctly processed and added to your account.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">This confirmation step is required to validate your email address and securely activate email forwarding.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_d07a5e9df2\">4. Setting Up Automatic Filters:<\/h3>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Once your expenses or revenues are approved, you can create automatic filters in your email client.<\/p>\n<\/li>\n<\/ul>\n<h4 id=\"h_67b52c91ea\">For Gmail:<\/h4>\n<p class=\"no-margin font-inter\">&#8211; Click on &#8220;Filters and Blocked Addresses&#8221; in your settings.<\/p>\n<p class=\"no-margin font-inter\">&#8211; Create a new filter for expenses or revenues by specifying criteria. For example, for invoices from Uber, you can filter emails with the subject line containing &#8220;Uber&#8221; and from Uber&#8217;s email address.<\/p>\n<p class=\"no-margin font-inter\">&#8211; Choose to forward these filtered emails to your Intercanto email address.<\/p>\n<p class=\"no-margin font-inter\">&#8211; Save the filter settings.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_246b001c7d\">5. Enjoy Automated Expense Tracking:<\/h3>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Now, any email that meets your filter criteria will automatically be forwarded to your Accountable account.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Your expenses and invoices will be managed seamlessly without manual intervention and payments will automatically be matched: this is the value of Accountable.<\/p>\n<\/li>\n<\/ul>\n<h3 class=\"font-degular\" id=\"h_6eb314577f\">6. Reach Out for Assistance:<\/h3>\n<p class=\"no-margin font-inter\">If you encounter any issues or have questions, feel free to contact us through the chat.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n","protected":false},"excerpt":{"rendered":"<p>In this article, we will guide you through the process of forwarding expenses and invoices directly and automatically from your email inbox to Accountable, simplifying your expense tracking and accounting. You can use this method with various email clients, not just Gmail. 1. Setting Up Email Forwarding: Open the client (e.g. Gmail) that you use [&hellip;]<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[448,514],"class_list":["post-20357","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to automatically forward expenses and invoices from your email inbox to Accountable - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-automatically-forward-expenses-and-invoices-from-your-email-inbox-to-accountable\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to automatically forward expenses and invoices from your email inbox to Accountable - Accountable\" \/>\n<meta property=\"og:description\" content=\"In this article, we will guide you through the process of forwarding expenses and invoices directly and automatically from your email inbox to Accountable, simplifying your expense tracking and accounting. 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