{"id":20499,"date":"2025-12-26T12:15:58","date_gmt":"2025-12-26T11:15:58","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-read-your-pl-file\/"},"modified":"2026-08-24T17:27:57","modified_gmt":"2026-08-24T15:27:57","slug":"how-to-read-your-pl-file","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-read-your-pl-file\/","title":{"rendered":"How to read your P&#038;L file"},"content":{"rendered":"<p class=\"no-margin font-inter\">Accountable gives you a real-time view of all your accounting data. Including a complete income statement  (P&amp;L file) in Excel format.<\/p>\n<p class=\"no-margin font-inter\">This allows you to take a step back from your financial situation and work in a more comfortable format to review past quarters or to plan for the future.<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_1974b0b078\">1- How to access your P&amp;L file in Excel format?<\/h1>\n<h2 class=\"font-degular\" id=\"h_767fa05598\">From the Web<\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Go to the &#8220;Data export&#8221; screen<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select the &#8220;P&amp;L&#8221;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Choose the period you want<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click on &#8220;Generate Export&#8221;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click on &#8220;Download file&#8221;<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740552288\/1a3b16c41d797501e7beffd3\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.19.57.png?expires=1787637600&amp;signature=ef6c35aded36e6a27f08fe4972ab5a32207e14b840cdc4f6e4166479c04c97df&amp;req=cyQnE8x8n4lXFb4V1XW4gXr0YKVlnEFU9r3C9E85Gl0OE1RY6x1vwJJAe0JC%0AslKswocFhxwaessthdBLqMl50Q%3D%3D%0A\" width=\"2690\" height=\"1576\" style=\"height: auto;\"><\/div>\n<h2 class=\"font-degular\" id=\"h_c25469b2b2\">From the App on your mobile<\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Open the main menu<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click on &#8220;Data export&#8221;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select &#8220;P&amp;L&#8221;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click on &#8220;Choose period&#8221; <\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click on &#8220;Export data&#8221;.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You will receive the file in your mailbox<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740560053\/493280b1dbf70db0eca02d2b\/ezgif.com-gif-maker.gif?expires=1787637600&amp;signature=28e91d4541a121d886bee5b1765e944c3319fb4d0736f45d9d804fe5152f3fb5&amp;req=cyQnE89%2BnYRcFb4V1XW4gUN%2B4gZx%2FS8inBhrfspMGge%2BY%2B6DGWlAistzxHzX%0AKXhEN50fBtzfNBy3UCsO0ceG1g%3D%3D%0A\" width=\"300\" height=\"649\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_78cf06fcdf\"><b>2- <\/b>How is the Excel document structured?<\/h1>\n<p class=\"no-margin font-inter\">Each fiscal year is presented on a separate tab:<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740569163\/794c417d830b15caaa3f6f2b\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.37.15.png?expires=1787637600&amp;signature=c7b045f98a72636f6e4e5ce895a3ee813a64480afcf419353b4eb3e791acaea5&amp;req=cyQnE893nIdcFb4V1XW4gUldV1Yu3ey3tMuufrDizkZJ2kdwvQrNiDWEXRMD%0ACkE%2BsgPk9%2FSKxbpoccafw1%2BoIw%3D%3D%0A\" width=\"411\" height=\"44\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">Column &#8220;B&#8221; shows the list of P&amp;L categories:<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740570455\/2b8a0adbb436d53c3c72306b\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.38.39.png?expires=1787637600&amp;signature=00466fb12f5da38a96f86a7a2cc2ec3ef42504eae00ee7ac71248b629110a254&amp;req=cyQnE85%2BmYRaFb4V1XW4gV7453HjJ63NA5Tp1a4a%2B61vZUe6NHu4w%2FMYdsqK%0Amz9PnVgMDwvzaoESsC%2Fd5aoWsg%3D%3D%0A\" width=\"250\" height=\"226\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">Columns &#8220;C&#8221; to &#8220;H&#8221; show the total for the year:<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740575262\/9ce6f8aed3f6590ec5548f22\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.43.43.png?expires=1787637600&amp;signature=1fe1a47cb4ee8311dc7abc74c52a786239999c957831a2c51ca9b53893c2c4af&amp;req=cyQnE857n4ddFb4V1XW4ge1mT%2B4H27vt14ubaJJDEFluJTOH9MEhNHbfrPZS%0AGB4Z09Fx6O%2BCKe46CKMbi%2BkSaw%3D%3D%0A\" width=\"1356\" height=\"326\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">Columns &#8220;J&#8221; to &#8220;Y&#8221; show the total for each quarter:<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740577228\/8c8b501eb2c923015abbf4e3\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.46.00.png?expires=1787637600&amp;signature=e85c04999e106d919d155421b6b94da7c38f6cc9be1cce618a280fe5377a8fa8&amp;req=cyQnE855n4NXFb4V1XW4gXm8ORj1hqMATEnyposzUoiWq4L3%2BVTw07aCK529%0AOVZWu4D07Vt5MROXSCm95RU%2BZg%3D%3D%0A\" width=\"2680\" height=\"326\" style=\"height: auto;\"><\/div>\n<h1 class=\"font-degular\" id=\"h_081aa5bd9e\">3- How is the P&amp;L calculated in Excel?<\/h1>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_28a3f7d0e1\">3.1 Turnover<\/h2>\n<p class=\"no-margin font-inter\">The turnover is composed of your sales without VAT that have been recorded during the fiscal year:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Sale of goods<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Sale of services<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740580893\/e676d6846c3082d0303af4eb\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.49.39.png?expires=1787637600&amp;signature=4c6671f8f118ef460047327265a4f95135539edf1983a538449592959fb6a3ac&amp;req=cyQnE8F%2BlYhcFb4V1XW4gazTWeOJdcFbnih8pY8WaXJw6MqzRRtIJAKeiee5%0AngNW1dzBGbF6%2B%2FOnGXKuG%2BA1XA%3D%3D%0A\" width=\"1578\" height=\"210\" style=\"height: auto;\"><\/div>\n<h2 class=\"font-degular\" id=\"h_1c4f6248c8\">3.2 Operating costs<\/h2>\n<p class=\"no-margin font-inter\">Your costs are split up by category. These are the same categories as in the app, and show the amounts as they were entered in the app.<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740675050\/7c928088cec739da5d34b286\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+18.40.44.png?expires=1787637600&amp;signature=9a82f0bf1b1a341c4a2284a1d46ff82568d3c53cd8c24c53e8facc6e6647c51b&amp;req=cyQnEM57nYRfFb4V1XW4gWnvTY1ENEk7MC57r9gI4u4NyeKLDy2tW8gTcPRg%0A5bG0DcXmdCYahX%2Fso%2BfqMqbIHQ%3D%3D%0A\" width=\"1796\" height=\"1120\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">To be properly recorded, an expense must meet certain conditions:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Have an invoice date<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Have an associated category<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Be attributed to the corresponding VAT quarter<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Have a document attached (marked by the icon below on the web version)<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740676672\/fbf6a865c4a3fa9469777913\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+18.43.07.png?expires=1787637600&amp;signature=6bdd708a6139319b6acc305a9e3642440b2f6c2035780096105bb2595d147c3e&amp;req=cyQnEM54m4ZdFb4V1XW4gTNGTMqJ3VASyZpPdUNy9HWYj2Su%2BN%2B7bTDFHFSM%0A4sHXkeU4Qpc0eLTzEvUm9x3r%2Fw%3D%3D%0A\" width=\"80\" height=\"79\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">Column C &#8220;Total amount, including private&#8221; shows the total amount of the category, including what is not allowed as deductible business expenses.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Column D &#8221; Professional amount excluding recoverable VAT &#8221; shows the same amount as in column C, expressed without VAT.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Column E &#8220;DNA in %&#8221; indicates the percentage of Non-Admissible Expenses, i.e. what is not considered deductible for this category.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Column F &#8220;DNA in value&#8221; indicates the non-deductible professional amount (= D x E).<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Column G &#8220;Total deductible&#8221; indicates the deductible business amount (= D &#8211; F).<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_b2448e4da5\">3.3 Operating Margin<\/h1>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740679822\/f190ee74e6197630a5c81f62\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+18.46.41.png?expires=1787637600&amp;signature=c742283d78cc6475aa78743d3705531c1bd1f1142843bc5697f0c2946979da49&amp;req=cyQnEM53lYNdFb4V1XW4gYFQlwb3DFq81LqRi1v5w4GskW2Vnoca%2FzzVyFJM%0A8AO7eg%2FbMgyT92yAvYNVQcs8fg%3D%3D%0A\" width=\"1254\" height=\"294\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">Finally, we integrate the depreciation and financial expenses to finally calculate the Profit before taxes.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">The Profit before taxes is therefore :<\/p>\n<p class=\"no-margin font-inter\">+ Total turnover excluding VAT<\/p>\n<p class=\"no-margin font-inter\">&#8211; Deductible expenses without VAT<\/p>\n<p class=\"no-margin font-inter\">&#8211; Social security contributions<\/p>\n<p class=\"no-margin font-inter\">+ Capital gains<\/p>\n<p class=\"no-margin font-inter\">&#8211; Loss of value<\/p>\n<p class=\"no-margin font-inter\">&#8211; Amortization<\/p>\n<p class=\"no-margin font-inter\">&#8211; Financial expenses<\/p>\n<p class=\"no-margin font-inter\">= Profit before taxes<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_608458434f\">3.4 Net income after taxes<\/h1>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740684173\/6b943749ec17eed7a9f7efd2\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+18.52.28.png?expires=1787637600&amp;signature=f5eb8518f0d94f7523142dd265e949993a265f901107d8fd3457a3e559c4bd1d&amp;req=cyQnEMF6nIZcFb4V1XW4gQ%2FQN4BGVyQLB%2BjH%2F3VuRc8lFKjEw5hLwiF0yOzt%0AfNCLr%2B1MyvmVLqwJLyztajZ9PA%3D%3D%0A\" width=\"1256\" height=\"298\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">Based on your situation and the amount of your profit before taxes, we estimate the amount of your taxes.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">We then add the income from copyright.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">The Profit after tax and copyright finally indicates the NET amount left in your pocket at the end of the fiscal year.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Accountable gives you a real-time view of all your accounting data. Including a complete income statement (P&amp;L file) in Excel format. This allows you to take a step back from your financial situation and work in a more comfortable format to review past quarters or to plan for the future. 1- How to access your [&hellip;]<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[511,454],"class_list":["post-20499","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to read your P&amp;L file - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-read-your-pl-file\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to read your P&amp;L file - Accountable\" \/>\n<meta property=\"og:description\" content=\"Accountable gives you a real-time view of all your accounting data. Including a complete income statement (P&amp;L file) in Excel format. 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