{"id":20499,"date":"2025-12-26T12:15:58","date_gmt":"2025-12-26T11:15:58","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-read-your-pl-file\/"},"modified":"2026-05-07T10:19:24","modified_gmt":"2026-05-07T08:19:24","slug":"how-to-read-your-pl-file","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-read-your-pl-file\/","title":{"rendered":"How to read your P&#038;L file"},"content":{"rendered":"<p class=\"no-margin\">Accountable gives you a real-time view of all your accounting data. Including a complete income statement  (P&amp;L file) in Excel format.<\/p>\n<p class=\"no-margin\">This allows you to take a step back from your financial situation and work in a more comfortable format to review past quarters or to plan for the future.<\/p>\n<p class=\"no-margin\">\n<h1 id=\"h_1974b0b078\">1- How to access your P&amp;L file in Excel format?<\/h1>\n<h2 id=\"h_767fa05598\">From the Web<\/h2>\n<ul>\n<li>\n<p class=\"no-margin\">Go to the &#8220;Data export&#8221; screen<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Select the &#8220;P&amp;L&#8221;<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Choose the period you want<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Click on &#8220;Generate Export&#8221;<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Click on &#8220;Download file&#8221;<\/p>\n<p class=\"no-margin\">\n<\/li>\n<\/ul>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740552288\/1a3b16c41d797501e7beffd3\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.19.57.png?expires=1778241600&amp;signature=b19b78ddaede8689e32df713cf21b6ff6dc2efa2f3f4eeceebdb006cbb8b9aa5&amp;req=cyQnE8x8n4lXFb4V1XW4gXr0YKpqmEZS9r3C9E85Gl0K27Q%2FPIup%2B%2FWONewd%0A4P4F6U5JcMJk3UeEPxJeCo0GnA%3D%3D%0A\" width=\"2690\" height=\"1576\" style=\"height: auto;\"><\/div>\n<h2 id=\"h_c25469b2b2\">From the App on your mobile<\/h2>\n<ul>\n<li>\n<p class=\"no-margin\">Open the main menu<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Click on &#8220;Data export&#8221;<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Select &#8220;P&amp;L&#8221;<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Click on &#8220;Choose period&#8221; <\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Click on &#8220;Export data&#8221;.<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">You will receive the file in your mailbox<\/p>\n<p class=\"no-margin\">\n<\/li>\n<\/ul>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740560053\/493280b1dbf70db0eca02d2b\/ezgif.com-gif-maker.gif?expires=1778241600&amp;signature=0a54085f570bbab5080f714660c957c2e49ec84dc18c7bee5da4ab7b9bc5d39c&amp;req=cyQnE89%2BnYRcFb4V1XW4gUN%2B4gl%2B%2BSgknBhrfspMGgeyPRd%2FxC3vW%2Bw3Zzah%0AFT5aZ6ujorbwiPxnE2iVOsFDfQ%3D%3D%0A\" width=\"300\" height=\"649\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">\n<h1 id=\"h_78cf06fcdf\"><b>2- <\/b>How is the Excel document structured?<\/h1>\n<p class=\"no-margin\">Each fiscal year is presented on a separate tab:<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740569163\/794c417d830b15caaa3f6f2b\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.37.15.png?expires=1778241600&amp;signature=58774292b3803decc4703847807f8e8c257bb6ab9dc2b5bee787f085d54b53e1&amp;req=cyQnE893nIdcFb4V1XW4gUldV1kh2euxtMuufrDizkbAsXX6sv3P0zfiBYWj%0AMcQfYMLM0oS8BG3a6WOfJVwYyQ%3D%3D%0A\" width=\"411\" height=\"44\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">Column &#8220;B&#8221; shows the list of P&amp;L categories:<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740570455\/2b8a0adbb436d53c3c72306b\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.38.39.png?expires=1778241600&amp;signature=1620d8489517ff2231af71f1d5989dd0cecef5b9fc4b5f46377a271c74d344f7&amp;req=cyQnE85%2BmYRaFb4V1XW4gV74537sI6rLA5Tp1a4a%2B61cKrSiO0zMD4NN%2F%2FMa%0AUGTkEeXcoeG%2FFZ39JCWD7dDP7g%3D%3D%0A\" width=\"250\" height=\"226\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">Columns &#8220;C&#8221; to &#8220;H&#8221; show the total for the year:<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740575262\/9ce6f8aed3f6590ec5548f22\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.43.43.png?expires=1778241600&amp;signature=bc01b1e5e9181719675e599c3f7511caa4bbc3f2a08b78fe299b3188930b78e5&amp;req=cyQnE857n4ddFb4V1XW4ge1mT%2BEI37zr14ubaJJDEFkf7PbbD0%2BK7OZedxI5%0ACfDZ5%2BmYX9CPVlhZX2n7IfwxJQ%3D%3D%0A\" width=\"1356\" height=\"326\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">Columns &#8220;J&#8221; to &#8220;Y&#8221; show the total for each quarter:<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740577228\/8c8b501eb2c923015abbf4e3\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.46.00.png?expires=1778241600&amp;signature=ba8abe8023b19bb394b0b0467e1f13d0027fe642ee25529ddba3d9a6ae5476bc&amp;req=cyQnE855n4NXFb4V1XW4gXm8ORf6gqQGTEnyposzUogIO9WJ28%2FBuB42RvFT%0AGn%2BGIAZMLKSKZmFlwpyBwQHjOg%3D%3D%0A\" width=\"2680\" height=\"326\" style=\"height: auto;\"><\/div>\n<h1 id=\"h_081aa5bd9e\">3- How is the P&amp;L calculated in Excel?<\/h1>\n<p class=\"no-margin\">\n<h2 id=\"h_28a3f7d0e1\">3.1 Turnover<\/h2>\n<p class=\"no-margin\">The turnover is composed of your sales without VAT that have been recorded during the fiscal year:<\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Sale of goods<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Sale of services<\/p>\n<p class=\"no-margin\">\n<\/li>\n<\/ul>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740580893\/e676d6846c3082d0303af4eb\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+16.49.39.png?expires=1778241600&amp;signature=114d8e0a9ba563e5ef06ca6fa283864c8b6c9afe743149813202c585b007a7ba&amp;req=cyQnE8F%2BlYhcFb4V1XW4gazTWeyGccZdnih8pY8WaXJ%2Ftx7unqQDQLTrvK6p%0A8jB%2FXGAixZsaCFDa7lmXnOHR4A%3D%3D%0A\" width=\"1578\" height=\"210\" style=\"height: auto;\"><\/div>\n<h2 id=\"h_1c4f6248c8\">3.2 Operating costs<\/h2>\n<p class=\"no-margin\">Your costs are split up by category. These are the same categories as in the app, and show the amounts as they were entered in the app.<\/p>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740675050\/7c928088cec739da5d34b286\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+18.40.44.png?expires=1778241600&amp;signature=b07d31a782cbfbe52ae5995577f7d76c0f7dc7ae15a6b60ef7b0934184863922&amp;req=cyQnEM57nYRfFb4V1XW4gWnvTYJLME49MC57r9gI4u5CcWdhWM41HbqAjDod%0AFSzKX2L%2FaQ2SpO95O0GjKZr4IQ%3D%3D%0A\" width=\"1796\" height=\"1120\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">To be properly recorded, an expense must meet certain conditions:<\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Have an invoice date<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Have an associated category<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Be attributed to the corresponding VAT quarter<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\">Have a document attached (marked by the icon below on the web version)<\/p>\n<p class=\"no-margin\">\n<\/li>\n<\/ul>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740676672\/fbf6a865c4a3fa9469777913\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+18.43.07.png?expires=1778241600&amp;signature=15777e2a25fe70928550d936a051b0ad1a6a6dc0d2e6f6d1ccb91d5536e236e2&amp;req=cyQnEM54m4ZdFb4V1XW4gTNGTMWG2VcUyZpPdUNy9HW5wuvRbkbPIiTFdW9u%0AILuLBWglH0CFE5T8R6R9Pcjfdg%3D%3D%0A\" width=\"80\" height=\"79\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">Column C &#8220;Total amount, including private&#8221; shows the total amount of the category, including what is not allowed as deductible business expenses.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\">Column D &#8221; Professional amount excluding recoverable VAT &#8221; shows the same amount as in column C, expressed without VAT.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\">Column E &#8220;DNA in %&#8221; indicates the percentage of Non-Admissible Expenses, i.e. what is not considered deductible for this category.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\">Column F &#8220;DNA in value&#8221; indicates the non-deductible professional amount (= D x E).<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\">Column G &#8220;Total deductible&#8221; indicates the deductible business amount (= D &#8211; F).<\/p>\n<p class=\"no-margin\">\n<h1 id=\"h_b2448e4da5\">3.3 Operating Margin<\/h1>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740679822\/f190ee74e6197630a5c81f62\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+18.46.41.png?expires=1778241600&amp;signature=fb8b6d3002233d2dbdf907ad1381b7ae96c776d43c7e77eec1fa70a772d5ca6a&amp;req=cyQnEM53lYNdFb4V1XW4gYFQlwn4CF261LqRi1v5w4HcKLxzIGTAHCPU46IP%0A596rT%2FO4UUZGbRxlRHVeERJwRg%3D%3D%0A\" width=\"1254\" height=\"294\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">Finally, we integrate the depreciation and financial expenses to finally calculate the Profit before taxes.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\">The Profit before taxes is therefore :<\/p>\n<p class=\"no-margin\">+ Total turnover excluding VAT<\/p>\n<p class=\"no-margin\">&#8211; Deductible expenses without VAT<\/p>\n<p class=\"no-margin\">&#8211; Social security contributions<\/p>\n<p class=\"no-margin\">+ Capital gains<\/p>\n<p class=\"no-margin\">&#8211; Loss of value<\/p>\n<p class=\"no-margin\">&#8211; Amortization<\/p>\n<p class=\"no-margin\">&#8211; Financial expenses<\/p>\n<p class=\"no-margin\">= Profit before taxes<\/p>\n<p class=\"no-margin\">\n<h1 id=\"h_608458434f\">3.4 Net income after taxes<\/h1>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/740684173\/6b943749ec17eed7a9f7efd2\/Capture+d%E2%80%99e%CC%81cran+2023-05-12+a%CC%80+18.52.28.png?expires=1778241600&amp;signature=21131366e7a2983c137f2142fba392064f943eb51ed0e5dd3ab9469e1099304a&amp;req=cyQnEMF6nIZcFb4V1XW4gQ%2FQN49JUyMNB%2BjH%2F3VuRc%2FRRtUBrIUkkzZmPZia%0AhCU%2FBhL9NflZbS3kxy93fgu4Ow%3D%3D%0A\" width=\"1256\" height=\"298\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">Based on your situation and the amount of your profit before taxes, we estimate the amount of your taxes.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\">We then add the income from copyright.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\">The Profit after tax and copyright finally indicates the NET amount left in your pocket at the end of the fiscal year.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Accountable gives you a real-time view of all your accounting data. Including a complete income statement (P&amp;L file) in Excel format. This allows you to take a step back from your financial situation and work in a more comfortable format to review past quarters or to plan for the future. 1- How to access your [&hellip;]<\/p>\n","protected":false},"featured_media":0,"template":"","class_list":["post-20499","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to read your P&amp;L file - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-read-your-pl-file\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to read your P&amp;L file - Accountable\" \/>\n<meta property=\"og:description\" content=\"Accountable gives you a real-time view of all your accounting data. 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