{"id":20505,"date":"2025-12-26T12:15:58","date_gmt":"2025-12-26T11:15:58","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-manage-vat-on-your-european-sales-invoices-with-the-oss-portal\/"},"modified":"2026-08-24T17:28:04","modified_gmt":"2026-08-24T15:28:04","slug":"how-to-manage-vat-on-your-european-sales-invoices-with-the-oss-portal","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-manage-vat-on-your-european-sales-invoices-with-the-oss-portal\/","title":{"rendered":"How to manage VAT on your European sales invoices with the OSS portal"},"content":{"rendered":"

Does part of your revenues come from sales outside of Belgium? This is great for your business, and we see an increasing number of users who are doing the same.<\/p>\n

Did you know that if you make more than \u20ac10,000 in online sales to private individuals<\/b> in Europe, VAT must be declared and paid via the OSS portal?<\/p>\n

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Here is a quick guide on how it works:<\/p>\n

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0- If you remain below the \u20ac10,000 threshold<\/b><\/p>\n

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You must apply VAT to all your invoices to individual customers. For simplicity’s sake, you can apply the Belgian VAT rate of 21% (automatically applied to invoices in the app). This VAT will be automatically included in your quarterly declaration.<\/p>\n

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1- What is OSS?<\/b><\/p>\n

The European One-Stop-Shop or OSS system makes it easier to manage local VAT rates in EU countries.<\/p>\n

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You run an online store and deliver goods to private individuals in Europe? Then you are supposed to sell at a price including VAT, applying the local VAT rate<\/b> instead of the Belgian VAT rate. <\/p>\n

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For example: you sell a 100\u20ac item in France. Because you will collect the VAT in France, the price paid by the customer will be 120\u20ac. <\/p>\n

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Since you are not a registered business in this country, you are expected to declare and pay this VAT in Belgium. This is what the OSS system does. Important: you need to start declaring on the OSS when you have reached the threshold of 10.000 \u20ac<\/b> sales over Europe.<\/p>\n

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2- How to encode revenues in Accountable for your income tax calculation?<\/b><\/p>\n

Accountable doesn’t manage other VAT rates than Belgium, and will not prepare the OSS declaration for you.<\/b> However, we are working on a solution to make this possible in the future.<\/p>\n

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For now, you would need to invoice clients and compute your VAT returns manually.<\/p>\n

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3- How to declare and pay VAT on EU sales to private individuals?<\/b><\/p>\n

In order to manage the European VAT collected from your sales, you have to go to Intervat<\/a> every quarter and declare the revenues made with European VAT rates. Afterwards you’ll of course need to pay the VAT amount due to the Belgian government.<\/p>\n

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Good to know: this has no impact on your Belgian VAT declaration. That VAT still needs to be submitted and paid separately.<\/p>\n

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So how do you need to submit it? On this page<\/a> the different steps are explained with screenshots. We have added this explanation below:<\/p>\n