{"id":24511,"date":"2026-05-07T10:19:13","date_gmt":"2026-05-07T08:19:13","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/"},"modified":"2026-05-07T10:19:13","modified_gmt":"2026-05-07T08:19:13","slug":"how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/","title":{"rendered":"How to encode an expense and what to do if it includes negative amounts ?"},"content":{"rendered":"<h2 id=\"h_5df16a5f13\"><b>Option 1 : Upload your receipt\/invoice<\/b><\/h2>\n<p class=\"no-margin\">If you have a receipt or invoice you need to upload directly, follow these steps:<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\"><b>Step 1: Go to Expenses<\/b><\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Navigate to the <b>\u201cExpenses\u201d<\/b> section.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin\"><b>Step 2: Upload the expense<\/b><\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\">\n<tbody>\n<tr>\n<td>\n<p class=\"no-margin\">Accountable Web : <\/p>\n<p class=\"no-margin\">Tap the <b>\u201cUpload new expense\u201d<\/b> button at the top right of the screen<\/p>\n<\/td>\n<td>\n<p class=\"no-margin\">Mobile app : <\/p>\n<p class=\"no-margin\">You can either click on &#8220;<b>Scan document<\/b>&#8221; to take a picture of your receipt\/invoice, click on &#8220;<b>Upload from gallery<\/b>&#8221; to select to picture of your document or click on &#8220;<b>Import document<\/b>&#8221; to select the PDF file to import<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182577719\/94d05b53694c1c25b7c1fd283c14\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECL%0ACsPZa860siYhxXxJnjQ1XO60Pqo%3D%0A\" width=\"316\" height=\"90\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">\n<\/td>\n<td>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182711544\/e9c66f66d931fc9cb0aac5c2c9e7\/unnamed.jpg?expires=1778241600&amp;signature=af00455578dea78a0f44925edf1d85425e0d03f1fa4013a209684569c804a0eb&amp;req=diEvFM5%2FnIRbXfMW3nq%2BgaG5YppJSgg%2BG5wjgjE5EzqQ5ot0I9RMS%2FP8ZFTx%0AIotsnqhOiW1jf%2Bt6mErJ2yyf%2FJc%3D%0A\" width=\"1080\" height=\"1554\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin\">\n<p class=\"no-margin\"><b>Step 3: Verify the expense details<\/b><\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Ensure that the information on the expense form is correct (e.g., supplier, amount, category).<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\"><b>Split the expense<\/b>: If your invoice includes multiple items, you can split the expense into several articles.<\/p>\n<div class=\"intercom-container intercom-align-center\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2191716563\/0ff1dc128e8e3497433790ea66f1\/Capture+d%E2%80%99e%CC%81cran+2026-03-23+a%CC%80+12_09_28.png?expires=1778241600&amp;signature=ec25f333b85ec2dd8fd737c7275be9dc8fab2cabd2e8d166efd51fa3a184c48b&amp;req=diEuF85%2Fm4RZWvMW3nq%2BgRZOwbqnTjpiQMtx1wU9fJ3MzuCvwLdfV%2BuMCBsw%0A7PHlbQOz%2F15yajE%2BtI8EE8ORh6U%3D%0A\" width=\"300\" height=\"530\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">\n<\/li>\n<li>\n<p class=\"no-margin\"><b>Verify the VAT Rate<\/b>:<\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Be sure to check the <b>VAT rate<\/b> applied to the expense.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #feedaf80; border-color: #fbc91633;\">\n<p class=\"no-margin\"><b>Handling negative amounts on invoices<\/b><\/p>\n<p class=\"no-margin\">Invoices may sometimes include negative amounts due to:<\/p>\n<ul>\n<li>\n<p class=\"no-margin\"><b>Refunds:<\/b> Issued for overpaid services or returned products.<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\"><b>Returned Deposits:<\/b> For items like bottles or other refundable deposits.<\/p>\n<\/li>\n<li>\n<p class=\"no-margin\"><b>Invoice Adjustments:<\/b> Such as credits or discounts applied after the initial invoice.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin\">You can encode articles with negative amounts by simply putting a &#8220;-&#8221; sign in front of the amount.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\">\n<div class=\"intercom-container intercom-align-center\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2337535011\/241d2e9e901d65e81f21cd6e266b\/Capture+d%E2%80%99e%CC%81cran+2026-04-30+a%CC%80+18_01_42.png?expires=1778241600&amp;signature=876bfb8f7a0a1c1b8653f989b7e9bb9fb528874f5b7123bf1d3db22543efeb9e&amp;req=diMkEcx9mIFeWPMW3nq%2BgYIJerJci%2F%2FCorGvo5d0LiJu3FnJrxNTlmJNsIy1%0AW%2FCVLgMlqpx3fF4UUlLGX9YG1%2BE%3D%0A\" width=\"472\" height=\"1078\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">\n<\/div>\n<p class=\"no-margin\">\n<hr>\n<h2 id=\"h_c6bea30c35\"><b>Option 2 : create expense manually<\/b><\/h2>\n<p class=\"no-margin\">If you don\u2019t have your receipt or invoice available immediately, you can create an expense manually and attach the file later.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\"><b>Step 1: Go to Expenses<\/b><\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Navigate to the <b>\u201cExpenses\u201d<\/b> section of the app.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin\"><b>Step 2: Create manual Expense<\/b><\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\">\n<tbody>\n<tr>\n<td>\n<p class=\"no-margin\">Accountable Web : <\/p>\n<p class=\"no-margin\">Tap the <b>\u201cCreate an expense manually\u201d<\/b> button at the top right of the screen<\/p>\n<\/td>\n<td>\n<p class=\"no-margin\">Mobile app : <\/p>\n<p class=\"no-margin\">Click on &#8220;Manually input expense&#8221;<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182697439\/d05a8779e3fe0f326e25bf4caf55\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_59.png?expires=1778241600&amp;signature=87ddd386fb1d12ce767e168fe7f22ba930b91dabcfdfc0ac2cc1f683febdaef9&amp;req=diEvFM93moVcUPMW3nq%2BgVmVSWM0PThp0z%2F3qFPMk12HnrqxAya8p3cta6WH%0Awz0AADfdNXKmk%2FjaXhEQUbSlYHU%3D%0A\" width=\"404\" height=\"92\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">\n<\/td>\n<td>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182717364\/a0c09847cac60829c2df7bb21646\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_54_33.png?expires=1778241600&amp;signature=d3c68888dfcf8fc5cf53609843dbdfab51f8e3acdb565e6910f7eb64e4f1a74c&amp;req=diEvFM5%2FmoJZXfMW3nq%2BgQ82orgWxVY2cZS5Jq3e4oO%2Fky3xCh9nCG2PIZYF%0Ab2CgCW%2FKmaI%2FYx6y7mDbil%2FCGB4%3D%0A\" width=\"836\" height=\"1122\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin\">\n<p class=\"no-margin\"><b>Step 3: Fill in the form with the expense details<\/b><\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Enter the details of the expense, including supplier, category, amount, and VAT rate.<\/p>\n<div class=\"intercom-container intercom-align-center\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182719954\/66b39300ca2084bb4d960a810b4a\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_55_34.png?expires=1778241600&amp;signature=83aa8f888f07f196449ea1ec973422b6e8f3681a767a8d4116d61b329e432862&amp;req=diEvFM5%2FlIhaXfMW3nq%2BgX90habAVyU72EnjlLm7iNcOs%2BX5%2BtxKNsrSdyuA%0Aa7MEIt%2Bal1v5RYwjrwyG3JOUcKk%3D%0A\" width=\"300\" height=\"455\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin\">\n<\/li>\n<li>\n<p class=\"no-margin\"><b>Negative Amounts<\/b>: If your expense includes negative amounts (such as a refund or credit), you can directly encode these negative amounts as articles in the manual entry.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin\"><b>Step 4: Save the Expense<\/b><\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Save the expense once you\u2019ve entered all the necessary information.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin\"><b>Important Note<\/b>: Once you have the correct file (invoice\/receipt), don\u2019t forget to <b>attach it<\/b> to the manually created expense later to keep everything in order.<\/p>\n<hr>\n<h2 id=\"h_ffcb5f9143\"><b>Option 3 : import expense by email<\/b><\/h2>\n<p class=\"no-margin\">You can also import expenses by forwarding emails that contain PDF invoices or receipts directly to Accountable.<\/p>\n<p class=\"no-margin\">\n<p class=\"no-margin\"><b>Step 1: Forward the email with PDF attachment<\/b><\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Simply forward the email with your PDF expense attached (from the same email address you use Accountable with) to the email address <b> <a href=\"mailto:expenses@accountable.eu\" target=\"_blank\" class=\"intercom-content-link\">expenses@accountable.eu<\/a> <\/b> Your expenses will automatically be imported into your expense list.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin\"><b>Step 2: Review and validate the expense<\/b><\/p>\n<ul>\n<li>\n<p class=\"no-margin\">Once your expense is imported, you can review and validate the details to ensure everything is accurate.<\/p>\n<p class=\"no-margin\">\n<\/li>\n<\/ul>\n<hr>\n<p class=\"no-margin\">\n<p class=\"no-margin\"><b>Important Note<\/b>: If you\u2019re registered with <b>Peppol<\/b> (with Accountable as access point for receiving invoices), you will automatically receive your invoices directly into Accountable. These will be available for review and validation in your app.<\/p>\n<p class=\"no-margin\">\n<hr>\n<h2 id=\"h_5b6f43a1b2\"><b>Other useful articles : <\/b><\/h2>\n<ul>\n<li>\n<p class=\"no-margin\"><b><a href=\"https:\/\/help.accountable.eu\/en\/articles\/9155572-how-can-i-edit-a-locked-expense\" target=\"_blank\" class=\"intercom-content-link\">How can I edit a locked expense?<\/a><\/b><\/p>\n<\/li>\n<li>\n<p class=\"no-margin\"><b><a href=\"https:\/\/help.accountable.eu\/en\/articles\/11646430-add-recurring-expenses-in-accountable\" target=\"_blank\" class=\"intercom-content-link\">Add recurring expenses in Accountable<\/a><\/b><\/p>\n<\/li>\n<li>\n<p class=\"no-margin\"><b><a href=\"https:\/\/help.accountable.eu\/en\/articles\/10304940-how-to-add-expenses-in-other-currencies\" target=\"_blank\" class=\"intercom-content-link\">How to add expenses in other currencies<\/a><\/b><\/p>\n<\/li>\n<li>\n<p class=\"no-margin\"><b><a href=\"https:\/\/help.accountable.eu\/en\/articles\/5763540-how-to-record-purchases-within-the-european-union\" target=\"_blank\" class=\"intercom-content-link\">How to record purchases within the European Union?<\/a><\/b><\/p>\n<\/li>\n<li>\n<p class=\"no-margin\"><b><a href=\"https:\/\/help.accountable.eu\/en\/articles\/5763482-how-to-encode-my-expenses-outside-the-european-union\" target=\"_blank\" class=\"intercom-content-link\">How to encode my expenses outside the European Union?<\/a><\/b><\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin\">\n<p class=\"no-margin\">\n<p class=\"no-margin\">\n","protected":false},"excerpt":{"rendered":"<p>When managing your business expenses, you have multiple ways to add your expenses. Whether you are uploading receipts, creating expenses manually, or importing them via email, here\u2019s how to do it step by step, including how to handle negative amounts.<\/p>\n","protected":false},"featured_media":0,"template":"","class_list":["post-24511","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to encode an expense and what to do if it includes negative amounts ? - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to encode an expense and what to do if it includes negative amounts ? - Accountable\" \/>\n<meta property=\"og:description\" content=\"When managing your business expenses, you have multiple ways to add your expenses. Whether you are uploading receipts, creating expenses manually, or importing them via email, here\u2019s how to do it step by step, including how to handle negative amounts.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/\" \/>\n<meta property=\"og:site_name\" content=\"Accountable\" \/>\n<meta property=\"og:image\" content=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182577719\/94d05b53694c1c25b7c1fd283c14\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECLCsPZa860siYhxXxJnjQ1XO60Pqo%3D\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\\\/\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\\\/\",\"name\":\"How to encode an expense and what to do if it includes negative amounts ? - Accountable\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/downloads.intercomcdn.com\\\/i\\\/o\\\/c9wnmh12\\\/2182577719\\\/94d05b53694c1c25b7c1fd283c14\\\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECL%0ACsPZa860siYhxXxJnjQ1XO60Pqo%3D%0A\",\"datePublished\":\"2026-05-07T08:19:13+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\\\/#breadcrumb\"},\"inLanguage\":\"en-BE\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-BE\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\\\/#primaryimage\",\"url\":\"https:\\\/\\\/downloads.intercomcdn.com\\\/i\\\/o\\\/c9wnmh12\\\/2182577719\\\/94d05b53694c1c25b7c1fd283c14\\\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECL%0ACsPZa860siYhxXxJnjQ1XO60Pqo%3D%0A\",\"contentUrl\":\"https:\\\/\\\/downloads.intercomcdn.com\\\/i\\\/o\\\/c9wnmh12\\\/2182577719\\\/94d05b53694c1c25b7c1fd283c14\\\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECL%0ACsPZa860siYhxXxJnjQ1XO60Pqo%3D%0A\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Help Center\",\"item\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"How to encode an expense and what to do if it includes negative amounts ?\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#website\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/\",\"name\":\"Accountable\",\"description\":\"Your accountant and tax advisor on your smartphone\",\"publisher\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-BE\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#organization\",\"name\":\"Accountable\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-BE\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/wp-content\\\/uploads\\\/2026\\\/04\\\/logo-512.png\",\"contentUrl\":\"https:\\\/\\\/www.accountable.eu\\\/wp-content\\\/uploads\\\/2026\\\/04\\\/logo-512.png\",\"width\":512,\"height\":512,\"caption\":\"Accountable\"},\"image\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#\\\/schema\\\/logo\\\/image\\\/\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to encode an expense and what to do if it includes negative amounts ? - Accountable","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/","og_locale":"en_US","og_type":"article","og_title":"How to encode an expense and what to do if it includes negative amounts ? - Accountable","og_description":"When managing your business expenses, you have multiple ways to add your expenses. Whether you are uploading receipts, creating expenses manually, or importing them via email, here\u2019s how to do it step by step, including how to handle negative amounts.","og_url":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/","og_site_name":"Accountable","og_image":[{"url":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182577719\/94d05b53694c1c25b7c1fd283c14\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECL%0ACsPZa860siYhxXxJnjQ1XO60Pqo%3D%0A","type":"","width":"","height":""}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/","url":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/","name":"How to encode an expense and what to do if it includes negative amounts ? - Accountable","isPartOf":{"@id":"https:\/\/www.accountable.eu\/en-be\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/#primaryimage"},"image":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/#primaryimage"},"thumbnailUrl":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182577719\/94d05b53694c1c25b7c1fd283c14\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECL%0ACsPZa860siYhxXxJnjQ1XO60Pqo%3D%0A","datePublished":"2026-05-07T08:19:13+00:00","breadcrumb":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/#breadcrumb"},"inLanguage":"en-BE","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/"]}]},{"@type":"ImageObject","inLanguage":"en-BE","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/#primaryimage","url":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182577719\/94d05b53694c1c25b7c1fd283c14\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECL%0ACsPZa860siYhxXxJnjQ1XO60Pqo%3D%0A","contentUrl":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2182577719\/94d05b53694c1c25b7c1fd283c14\/Capture+d%E2%80%99e%CC%81cran+2026-03-20+a%CC%80+11_02_45.png?expires=1778241600&amp;signature=2e6f418ce4fc65488596c1d245141c4ddc78eff6cd2baa45d53ad8cc4fbec375&amp;req=diEvFMx5moZeUPMW3nq%2BgR05K05jm1nosCP7ON8VKqQyBOu3cUFVEvpzEECL%0ACsPZa860siYhxXxJnjQ1XO60Pqo%3D%0A"},{"@type":"BreadcrumbList","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-encode-an-expense-and-what-to-do-if-it-includes-negative-amounts\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.accountable.eu\/en-be\/"},{"@type":"ListItem","position":2,"name":"Help Center","item":"https:\/\/www.accountable.eu\/en-be\/help-center\/"},{"@type":"ListItem","position":3,"name":"How to encode an expense and what to do if it includes negative amounts ?"}]},{"@type":"WebSite","@id":"https:\/\/www.accountable.eu\/en-be\/#website","url":"https:\/\/www.accountable.eu\/en-be\/","name":"Accountable","description":"Your accountant and tax advisor on your smartphone","publisher":{"@id":"https:\/\/www.accountable.eu\/en-be\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.accountable.eu\/en-be\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-BE"},{"@type":"Organization","@id":"https:\/\/www.accountable.eu\/en-be\/#organization","name":"Accountable","url":"https:\/\/www.accountable.eu\/en-be\/","logo":{"@type":"ImageObject","inLanguage":"en-BE","@id":"https:\/\/www.accountable.eu\/en-be\/#\/schema\/logo\/image\/","url":"https:\/\/www.accountable.eu\/wp-content\/uploads\/2026\/04\/logo-512.png","contentUrl":"https:\/\/www.accountable.eu\/wp-content\/uploads\/2026\/04\/logo-512.png","width":512,"height":512,"caption":"Accountable"},"image":{"@id":"https:\/\/www.accountable.eu\/en-be\/#\/schema\/logo\/image\/"}}]}},"_links":{"self":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center\/24511","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center"}],"about":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/types\/help_center"}],"version-history":[{"count":0,"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center\/24511\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/media?parent=24511"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}