{"id":29223,"date":"2026-08-07T10:03:59","date_gmt":"2026-08-07T08:03:59","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/%f0%9f%a7%be-how-to-create-a-credit-note-for-a-previous-purchase-as-a-subject-to-vat-business\/"},"modified":"2026-08-24T17:27:10","modified_gmt":"2026-08-24T15:27:10","slug":"%f0%9f%a7%be-how-to-create-a-credit-note-for-a-previous-purchase-as-a-subject-to-vat-business","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/%f0%9f%a7%be-how-to-create-a-credit-note-for-a-previous-purchase-as-a-subject-to-vat-business\/","title":{"rendered":"\ud83e\uddfe How to create a credit note for a previous purchase as a subject to VAT business?"},"content":{"rendered":"<div class=\"intercom-interblocks-callout\" style=\"background-color: #d7efdc80; border-color: #1bb15733;\">\n<p class=\"no-margin font-inter\">\u2139\ufe0f Not subjected to VAT? If you&#8217;re a franchisee or exempt under Article 44, read our dedicated guide instead: <b><a href=\"https:\/\/help.accountable.eu\/en\/articles\/15912837-how-to-create-a-credit-note-for-a-previous-purchase-as-a-franchisee-or-exempt-business\" target=\"_blank\" class=\"intercom-content-link font-inter\">How to create a credit note for a previous purchase as a franchisee or exempt business?<\/a><\/b><\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_what_creditnota\">\ud83d\udca1 What is a credit note?<\/h1>\n<p class=\"no-margin font-inter\">A credit note is the opposite of a purchase invoice: it cancels a previously invoiced amount, in full or in part.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">You create a credit note when you want to fully or partially cancel the effect of a purchase invoice, for example because you returned something, received a discount afterwards, or need to correct a mistake. As a subject to VAT business, this also affects the VAT you previously reclaimed, so it&#8217;s important to record it correctly.<\/p>\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_received_creditnota\">\u2705 You received a credit note from your supplier<\/h1>\n<p class=\"no-margin font-inter\">If your supplier has issued you a credit note, simply import it as a credit note.<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Go to the <b>Expenses<\/b> screen.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click <b>Upload new expense<\/b> &amp; Upload the credit note you received from your supplier.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550145588\/45e58dc9bdbe7f19ce77633ea419\/Screenshot%2B2026-07-15%2Bat%2B13_39_16.png?expires=1787637600&amp;signature=a728cd982bc6bd7c45e5bf226b767b7f0bd06f791b18fb1e05dc67964cdb183a&amp;req=diUiFsh6mIRXUfMW3nq%2BgRLa5Yc%2BkZTamB2hPDcU%2Bf0i%2BsgsSRroHoiKM9OS%0A9jaJIykdaduC20CGAvuGHH9DA%2F0%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Indicate whether it&#8217;s an official invoice or not, this must match exactly what was selected on the original invoice.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550154580\/18e5d9b5f10e2b4144e7ecb7a79a\/Screenshot+2026-07-17+at+12_00_19.png?expires=1787637600&amp;signature=3c33d5f4c520598d2bc7cb3b1e51034f20d83508a04850cac1eec1a452c20259&amp;req=diUiFsh7mYRXWfMW3nq%2BgWtJGlSqkmm416nLQ7a3OpK6uuu%2FTvblIL5Q7QOG%0AilYQPgjuGNgQBGc%2B0PSW9vFuNls%3D%0A\" width=\"3416\" height=\"1954\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Enter a <b>minus sign<\/b> (\u2212) in front of each amount, as a credit note is a negative expense.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550154077\/c0141711c8cbf67e03aa347cfa95\/Screenshot+2026-07-17+at+12_00_31.png?expires=1787637600&amp;signature=d700706382a3c18085bc7225cdf5a91f2251a8c4138a4f256da468c2be91efbb&amp;req=diUiFsh7mYFYXvMW3nq%2BgTpvIouCcVtI%2Bni5c4b5t9oSo68SM9TxpNdxE05F%0Au2BxgRLc86OT%2B%2BX8zcPRfC8M6I8%3D%0A\" width=\"2952\" height=\"1688\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Use the <b>same categories<\/b> as on the original invoice and split the items in exactly the same way, per VAT rate.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550156090\/49a41e1e870c0c1119b1bdb01ae2\/Screenshot+2026-07-17+at+12_02_58.png?expires=1787637600&amp;signature=a85a57ae33ca3e78ce9b47316190a011a0544a7edd5662cfcdc08d08e9875f85&amp;req=diUiFsh7m4FWWfMW3nq%2BgSHIMnwU2POQ2LRklDzM2qh%2FgYAUZTeZRNDO5fi%2B%0AyzQwIhAZ3Dsv7aJWrd0mJbzznQo%3D%0A\" width=\"2944\" height=\"1684\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Use the date that fits your situation: if the credit note falls in the same year as the original invoice, simply use the date of the credit note itself. If the original invoice falls in the previous year, use the date of the original invoice instead, so the correction lands in the correct tax year.<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Assign the credit note to the <b>current VAT quarter<\/b>, so the correction is included in your current VAT return.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550159208\/38a6fcc81c64ee85faeb8e0dfa48\/Screenshot+2026-07-17+at+12_05_30.png?expires=1787637600&amp;signature=da3e6cd7e6fad55d01394a7066859d4ef0435e2c356a9731201a96d6b0aabcbf&amp;req=diUiFsh7lINfUfMW3nq%2BgclCWvlzdmaOW3mAoCaNdKkutAzQpwmRzjwtNW7e%0A4Iv8MJM8PhtYlKKDEWUhtWXPVck%3D%0A\" width=\"3404\" height=\"1950\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ol>\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_no_creditnota\">\u274c You didn&#8217;t receive a credit note from your supplier<\/h1>\n<p class=\"no-margin font-inter\">Didn&#8217;t receive a credit note but still need to make a correction? Then create one yourself in Accountable, based on the original invoice.<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Go to the <b>Expenses<\/b> screen.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click <b>Add a credit note on an purchase<\/b><\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550161764\/cfbd150ac977e1b29570c781f924\/Screenshot%2B2026-07-15%2Bat%2B13_57_19.png?expires=1787637600&amp;signature=0605624303ff07d65e5458d15a066bfc14d86ce33abb6548963ba14af00c09a3&amp;req=diUiFsh4nIZZXfMW3nq%2BgdFvaI7nPbd3iSxsyylZAdrFHYBaWoPkiG%2F%2BGhMs%0AAhKLb%2F1TyDqa%2BYe8uShHxpRn%2BAI%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Upload the original invoice you want to credit.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550162526\/5a0da572ee4f64dbae9ff419d17a\/Screenshot%2B2026-07-15%2Bat%2B14_03_00.png?expires=1787637600&amp;signature=11d14526d139a375e6a8fdda0b83adda4980509bd23e0d7ac48f2c12867356c9&amp;req=diUiFsh4n4RdX%2FMW3nq%2BgbkO%2BQqgVZwnWRCfcDcb5uQJlzF5ELAuLCGniFTn%0AcaYBfaf8gZDXMexgkpZNZqNaJj4%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Indicate whether it&#8217;s an official invoice or not, this must match exactly what was selected on the original invoice.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550165239\/f4e511d04615268cd4014b1a6c01\/Screenshot+2026-07-17+at+12_09_37.png?expires=1787637600&amp;signature=0e514af116e523d7240e6d0f38324834c270c8993b43e253fc983a7580f7dd82&amp;req=diUiFsh4mINcUPMW3nq%2BgciWmmJsrphrqa5Or7KC5z7e68Q2gHnNWE4BflcP%0A%2B6cfK4Z75V1%2F43DRoK%2Bcrn%2BFuo8%3D%0A\" width=\"3396\" height=\"1950\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Enter the <b>original invoice date<\/b>, not today&#8217;s date, so the correction lands in the correct tax year.<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Use the same categories as on the original invoice and split the items in exactly the same way, per VAT rate. Use the original invoice as your reference.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550166451\/5897731342fc8f02dc18870fcf43\/Screenshot%2B2026-07-16%2Bat%2B10_20_24.png?expires=1787637600&amp;signature=70ccad85b161474eb3e300b0431be1d525831106a7bfe3200c5ae673402f446e&amp;req=diUiFsh4m4VaWPMW3nq%2BgZEBMlg2%2Ffg1%2F2I0t0hWcYdusTPuAX7sB%2FjH65VD%0AsniT%2BKsN7gHbEm89se9dTEITMjQ%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Assign the credit note to the <b>current VAT quarter<\/b>, so the correction is included in your current VAT return.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2550168567\/fa2579382eb8d657be707a417300\/Screenshot+2026-07-17+at+12_11_35.png?expires=1787637600&amp;signature=0a12e2bbdd3eed8496d9a4a809c9e63e6fdee4b2f583c32a7485e6b5675774f7&amp;req=diUiFsh4lYRZXvMW3nq%2BgUwx5k1R7YxNl3C%2BHb92Z%2FdES3KmkJ8WHTzAMV8X%0AOo7yFJwO49lYiGzk5TiaFv%2BZcnY%3D%0A\" width=\"3404\" height=\"1956\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ol>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #e3e7fa80; border-color: #334bfa33;\">\n<p class=\"no-margin font-inter\">The credit note must mirror the original invoice item by item, using the same VAT rates, categories, and amounts, but with all amounts entered as negative values. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">For example, a credit note for +\u20ac100 + 21% VAT should be entered as \u2212\u20ac100 and \u2212\u20ac21 VAT. What remains in your bookkeeping is the original invoice, the credit note, and the new invoice, where the credit note cancels out the old invoice.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_faq\">\u2753 Frequently asked questions<\/h1>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>When is it safe to simply delete a purchase invoice?<\/b><\/p>\n<p class=\"no-margin font-inter\">Sometimes you receive an invoice you shouldn&#8217;t have gotten in the first place (e.g. via Peppol, when it was actually a private purchase), or you simply want to remove an expense. What matters: has this invoice already been submitted in a closed VAT period? If not, it&#8217;s safe to simply delete it.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">If it falls in a closed VAT quarter, don&#8217;t delete it: create a credit note instead, so the VAT correction is properly reflected in your next return.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>What is an open or closed VAT quarter?<\/b><\/p>\n<p class=\"no-margin font-inter\">An open VAT quarter is a period for which you haven&#8217;t submitted your VAT return yet. Expenses in an open quarter can still be edited or deleted directly.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">A closed VAT quarter is a period for which the VAT return has already been submitted. Since the VAT has already been officially reported, deleting the expense won&#8217;t reverse it. In that case, you&#8217;ll need a credit note instead, so the correction is included in your next VAT return.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>I made a small mistake on my first invoice, do I need to credit it in full?<\/b><\/p>\n<p class=\"no-margin font-inter\">Yes, even for a small mistake, credit the invoice in full, then add the correct version afterwards as a new expense. This is the simplest way to make sure your bookkeeping stay accurate, even if the mistake was minor.<\/p>\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>Still have questions?<\/b> We&#8217;re always here to help in the chat \ud83d\ude0a<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Step-by-step guide on creating a credit note if you&#8217;re subject to VAT.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[487,451],"class_list":["post-29223","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>\ud83e\uddfe How to create a credit note for a previous purchase as a subject to VAT business? - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/%f0%9f%a7%be-how-to-create-a-credit-note-for-a-previous-purchase-as-a-subject-to-vat-business\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"\ud83e\uddfe How to create a credit note for a previous purchase as a subject to VAT business? 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