{"id":29265,"date":"2026-08-07T10:04:00","date_gmt":"2026-08-07T08:04:00","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/what-to-do-when-a-business-asset-is-stolen-or-broken-beyond-repair-a-complete-guide\/"},"modified":"2026-08-24T17:26:29","modified_gmt":"2026-08-24T15:26:29","slug":"what-to-do-when-a-business-asset-is-stolen-or-broken-beyond-repair-a-complete-guide","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/what-to-do-when-a-business-asset-is-stolen-or-broken-beyond-repair-a-complete-guide\/","title":{"rendered":"What to do when a business asset is stolen or broken beyond repair: A complete guide"},"content":{"rendered":"<p class=\"no-margin font-inter\">Business assets such as cars, laptops, machinery, or other equipment often represent a significant investment in your company. But what happens when such an asset is stolen or damaged beyond repair? How do you record this correctly in Accountable? And how do you handle an insurance payout?<br \/>\u200b<\/p>\n<p class=\"no-margin font-inter\">In this article, we walk you through the entire process step by step: how to register the loss, how depreciation is affected, how to record the insurance payout, and what the fiscal impact may be. Clear examples are included throughout.<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_e4229b954c\">1. What to do when an asset is stolen or irreparably damaged<\/h1>\n<p class=\"no-margin font-inter\">The first step is to mark the asset as <i>lost<\/i> or <i>broken<\/i> in Accountable. You do this by following these steps:<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click on Amortization:<br \/>\u200b<\/p>\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841798752\/24a5be1959513e5f17c217a6829d\/Screenshot+2025-11-21+at+02_54_08.png?expires=1787637600&amp;signature=63b00abbbf548d0e67e4435fa43c8bc5b75f3b00c02d4bac346d5d6e14003f5e&amp;req=dSgjF853lYZaW%2FMW3nq%2BgcHXFnA1M05XXkplV1tuNiaxW1xw4N1qsPgHqnvm%0Aei%2F4PIHbaRASIxrnk%2BJMBUpSzOA%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\u200b<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click on the asset and mark it as &#8220;lost or broken&#8221;:<br \/>\u200b<\/p>\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841799350\/33c569d457facaae4e83b47c865e\/Screenshot+2025-11-21+at+02_55_01.png?expires=1787637600&amp;signature=3b8210bb4691c89882b6fa31b85ce74599bc4b1da1d6fe1eb147e6a351d31235&amp;req=dSgjF853lIJaWfMW3nq%2BgaSDBjKQBzBnT7roXYvwruf54KYZMHMnP3Bc8zQE%0AcDjkH7Z2DPZHJDc%2BU4WQFA1kD64%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\u200b<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select the date the asset was lost or broken:<br \/>\u200b<\/p>\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841800124\/f0d0e000b689b5df1fa2e05f6376\/Screenshot+2025-11-21+at+02_55_54.png?expires=1787637600&amp;signature=757b4e36f5c4df1debc14639f1073747853c5e8e2437f026ad09b0580e22bd01&amp;req=dSgjF8F%2BnYBdXfMW3nq%2BgfJ3%2BgjiKvyb8JesBSiEsb4ZuFs7Fkh2pBerDXpH%0AETKvGI7q3jQQEYh7hIiRGiChVfQ%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ol>\n<h2 class=\"font-degular\" id=\"h_d9890656cc\">What documents should you keep?<\/h2>\n<p class=\"no-margin font-inter\">You cannot directly link the documents to the asset entry, but you must store them in your document archive:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">The official police report (in case of theft)<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Photos or repair declarations<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Any additional supporting evidence<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">These documents are crucial, especially if the tax authorities request clarification during an audit. They prove that the asset is no longer available for business use.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_2db75e806b\">Example<\/h2>\n<p class=\"no-margin font-inter\">Your company car is stolen on <b>12 November 2025<\/b>.<br \/>You mark the car as \u201clost\u201d with this date and store the police report in your documentation.<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_620cc88d4e\">2. Can you continue depreciating the asset?<\/h1>\n<p class=\"no-margin font-inter\"><b>No,<\/b> depreciation stops on the date the asset is stolen or becomes unusable.<br \/>A business asset must be available for economic use in order to depreciate it. Once it is lost, this requirement is no longer met.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_cddd98e057\">Example<\/h2>\n<p class=\"no-margin font-inter\">Your company car is being depreciated over 5 years.<br \/>The theft occurs on 12 November 2025.<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Depreciation up to 12\/11\/2025: <b>allowed<\/b><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Depreciation after that date: <b>no longer allowed<\/b><\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">This rule applies regardless of how long the insurance company takes to handle the claim.<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_043eab8022\">3. Does it matter whether the insurance pays out in 2025 or 2026?<\/h1>\n<p class=\"no-margin font-inter\">Yes, it matters. The <b>payout date<\/b> determines the <b>financial year<\/b> in which the income has to be recorded.<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Insurance pays in <b>2025<\/b> \u2192 income in <b>2025<\/b><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Insurance pays in <b>2026<\/b> \u2192 income in <b>2026<\/b><\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">This affects your profit for the relevant year.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_66418bbd2c\">Example<\/h2>\n<p class=\"no-margin font-inter\">The insured residual value of the stolen vehicle is <b>\u20ac28,000<\/b>.<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Payment on 29 December 2025 \u2192 recorded in 2025<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Payment on 15 January 2026 \u2192 recorded in 2026<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">The theft date does <b>not<\/b> determine the year of recognition; the <b>payment date does<\/b>.<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_7671d04f41\">4. How to record the insurance payment<\/h1>\n<p class=\"no-margin font-inter\">An insurance payout for a stolen or lost asset is <b>not sales revenue<\/b>. It is a <b>non-invoice revenue<\/b> item.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">In the app, you add:<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\u27a1\ufe0f <b>Non-invoice revenue<\/b><\/p>\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841802735\/b43c5623a417c68fc4578e1999d6\/Screenshot+2025-11-21+at+02_57_55.png?expires=1787637600&amp;signature=5414efd7ee20a72f1973319c270b64b5b5434a1422100a22689cb8c973a75ec5&amp;req=dSgjF8F%2Bn4ZcXPMW3nq%2BgZIpsuomRKoLj8t1Q1QWm3h%2FX1bI6c%2FZlMH2zyAe%0AtRJSc8dKYegNvjVVdGYrbIpjQSI%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\u27a1\ufe0f Category: <b>Insurance payouts \u2192 Insurance payout for lost asset<\/b><br \/>\u200b<\/p>\n<div class=\"intercom-container\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1841802912\/a628e37cad5e2971446b97b73c83\/Screenshot+2025-11-21+at+02_58_11.png?expires=1787637600&amp;signature=8ea849da659bf8c363ebec7de1a49b50828cde2c45643ad2c6f91a0dfe6f8ce5&amp;req=dSgjF8F%2Bn4heW%2FMW3nq%2BgdgyO7rkh%2FvMBOHQlZx30Yw36xEmJbJ2oWZb6vX6%0ABFQd0HiOjPKSmGQTOH%2Bl2nZTL0w%3D%0A\"><\/div>\n<p class=\"no-margin font-inter\">\u200b<\/p>\n<p class=\"no-margin font-inter\">The insurance document confirming the reimbursed amount (e.g., <b>\u20ac28000<\/b>) serves as your proof.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_4a028b6117\">Example<\/h2>\n<p class=\"no-margin font-inter\">You receive the insurance payment of \u20ac28,000 on 15 January 2026.<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Upload the insurance statement<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Create a non-invoice revenue entry<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select: <i>Insurance &gt; Insurance payout for lost investment<\/i><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Enter \u20ac28,000<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">The payout is then properly reflected in your accounts.<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"background-color: #feedaf80; padding: 8px;\">\n<p class=\"intercom-align-center no-margin font-inter\"><b>\u26a0\ufe0f Mixed-use assets: adjust the amount before recording it<\/b><br \/>\u200b<\/p>\n<p class=\"no-margin font-inter\">If the asset was <b>used for both professional and private purposes<\/b> (i.e. not 100% professional use), you cannot enter the full amount received from the insurance company as-is. You need to <b>adjust it manually<\/b> before recording it as revenue:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Apply your professional-use percentage to the amount received from the insurer.<\/b><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>If applicable, also apply the fiscal deductibility percentage<\/b> on top. (This is the case for example for a car with a combustion engine, where deductibility depends on CO2 emissions.)<\/p>\n<\/li>\n<\/ul>\n<p class=\"intercom-align-center no-margin font-inter\">\u2139\ufe0f <b>Amount to record<\/b> = <br \/><b>amount received from insurer \u00d7 professional-use % \u00d7 fiscal deductibility %<\/b><br \/>\u200b<\/p>\n<p class=\"no-margin font-inter\">\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_a639a845df\">5. Full example from start to finish<\/h1>\n<p class=\"no-margin font-inter\">Let\u2019s bring all steps together in one complete scenario.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">You purchase a business vehicle in 2023 for \u20ac40,000.<br \/>In 2025, the vehicle is stolen.<br \/>The insurer reimburses <b>\u20ac28,000<\/b>.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_ede67ee41a\">Step-by-step accounting treatment<\/h2>\n<h3 class=\"font-degular\" id=\"h_493ef975d2\">1. Mark the asset as lost<\/h3>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Loss date: 12\/11\/2025<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Store the police report in your documents<\/p>\n<\/li>\n<\/ul>\n<h3 class=\"font-degular\" id=\"h_3c10fab728\">2. Stop depreciation<\/h3>\n<p class=\"no-margin font-inter\">Depreciation stops as of the loss date.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_ead56e0e56\">3. Receive insurance money in 2026<\/h3>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Payment date: 15\/01\/2026<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Amount: \u20ac28,000<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\u27a1\ufe0f Recorded in <b>2026<\/b>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A Complete Guide on stolen or broken assets<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[493,451],"class_list":["post-29265","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What to do when a business asset is stolen or broken beyond repair: A complete guide - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/what-to-do-when-a-business-asset-is-stolen-or-broken-beyond-repair-a-complete-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What to do when a business asset is stolen or broken beyond repair: A complete guide - 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