{"id":30702,"date":"2026-08-20T12:43:49","date_gmt":"2026-08-20T10:43:49","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-create-an-invoice-with-accountable\/"},"modified":"2026-08-24T17:27:15","modified_gmt":"2026-08-24T15:27:15","slug":"how-to-create-an-invoice-with-accountable","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-create-an-invoice-with-accountable\/","title":{"rendered":"How to create an invoice with Accountable"},"content":{"rendered":"<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Creating an invoice that meets the legal requirements in Germany is essential for every self-employed professional. With Accountable, the process is streamlined and easy. Follow this guide to create your legally compliant invoice in just a few steps. \ud83d\ude0a<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-h2b-video\"><iframe src=\"https:\/\/www.youtube.com\/embed\/JhAnN8r2fqk?rel=0\" frameborder=\"0\" webkitallowfullscreen mozallowfullscreen allowfullscreen allow=\"autoplay; fullscreen; picture-in-picture; encrypted-media\"><\/iframe><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_d35e2c6ffc\"><b>What you should know before you create your first invoice<\/b><\/h2>\n<p class=\"no-margin font-inter\">Before creating your first invoice, make sure your personal details in Accountable are accurate. This ensures your invoice is correct and hassle-free. You\u2019ll need to provide:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>IBAN and BIC<\/b> (for payment purposes)<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Your address<\/b> (the one registered with your business)<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>VAT Number<\/b> (if applicable)<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">You can update this information in your \u201cPersonal data\u201d under <b>Settings<\/b> in the main menu. Without this, your invoice may not be valid, and you will not be able to receive payments.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1627078654\/50753d2f8f80d5a7aeb8e3f55a91\/GoogleChrome-18July2025-ezgif_com-video-to-gif-converter.gif?expires=1787637600&amp;signature=0d1e052755bc3a8db0084050e177ac87732c7d4cff632d8fcc4ae473f6b5b318&amp;req=dSYlEcl5lYdaXfMW3nq%2BgfwMPfg3dEEwAreniHqMt%2FrX6YpVhe26SWVw5Hfo%0AS2pOAcLx5jg31s3WJZ0iVwVw13g%3D%0A\" width=\"800\" height=\"459\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_10997936bb\"><b>Step-by-step-instruction to create an invoice<\/b><\/h2>\n<p class=\"no-margin font-inter\">Follow these simple steps to create your invoice:<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Click on \u201cCreate Invoice\u201d<\/b><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Enter Your Client\u2019s Information: <\/b>Enter your client\u2019s full name and address. Make sure this is accurate to ensure the invoice meets legal standards.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Write Down Your Goods\/Services<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Description<\/b>: List the goods or services you provided.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Quantity<\/b>: Specify how much or how many of each item\/service.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Price<\/b>: Enter the price for each item or service.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Invoice Date: <\/b>The date the invoice is created.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Invoice Number: <\/b>This must be a consecutive number. Accountable automatically assigns an invoice number, but you can adjust this if needed.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Date of Service: <\/b>Enter the date or time period when the goods or services were provided.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>VAT Rate<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If applicable, select the VAT rate for each item.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If VAT is not applicable, provide an explanation (e.g., \u201cVAT exempt\u201d or \u201cReverse charge\u201d). This is automatically added in Accountable.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Invoice Amounts<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Net Amount<\/b>: The total before VAT.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>VAT Amount<\/b>: The VAT applicable to the transaction.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Gross Amount<\/b>: The total amount to be paid, including VAT.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Payment Instructions: <\/b>Include your bank details (IBAN and BIC) or any other payment method instructions to ensure your client knows how to pay.<\/p>\n<\/li>\n<\/ol>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1627293463\/a49aca7268e7ade04e1658ba5c13\/How_To_Create_an_invoice_Accountable-ezgif_com-video-to-gif-converter.gif?expires=1787637600&amp;signature=659de675f0a7c8c3618439ece1b4f90e98c50d26e292b1b7f46eabe06d1dc753&amp;req=dSYlEct3noVZWvMW3nq%2BgU0D0vuSVWJ%2B2ho%2BRrd49PFhk7o%2F1WtRcI2UsqUJ%0At%2BEs3J51iAABROa0HoITIoS020c%3D%0A\" width=\"800\" height=\"459\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_b53b33231b\"><b>Can I customize my invoice?<\/b><\/h2>\n<p class=\"no-margin font-inter\">Accountable gives you the flexibility to design your invoice to match your brand. Here\u2019s what you can customize:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Color<\/b>: Adjust the colors to match your branding.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Layout<\/b>: Choose a layout that best suits your style.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Font<\/b>: Pick the font style and size.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Format<\/b>: You can choose the format of your invoice (PDF, etc.).<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Currency<\/b>: Select the currency you want to use.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">Take advantage of these options to make your invoice stand out while remaining professional. Please note that the customizing option are available in all paid plans, but not in the Free invoicing plan. \u26a0\ufe0f<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_a8e6735739\"><b>How to send your invoice<\/b><\/h2>\n<p class=\"no-margin font-inter\">Once your invoice is ready, you have several options to send it:<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Save + Finalize: <\/b>Save your invoice and finalize it when you\u2019re ready to send.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Download the Invoice as a PDF: <\/b>Download the invoice and send it manually via email or other methods.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Send directly from Accountable: S<\/b>end the invoice directly to your client from within the app.<\/p>\n<\/li>\n<\/ol>\n<p class=\"no-margin font-inter\">Choose the option that works best for you and your client.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_1615994bfb\">Can I modify my invoice once it\u2019s been sent?<\/h3>\n<p class=\"no-margin font-inter\">As soon as an invoice has been sent, it is considered an official document and <b>cannot be changed retroactively for tax purposes<\/b>. If you need to make changes, please follow these steps in <a href=\"https:\/\/help.accountable.eu\/en\/articles\/6623118-cancellation-invoices-what-they-are-when-to-use-them-and-how-to-issue-one\" target=\"_blank\" class=\"intercom-content-link font-inter\">this article to cancel and re-do the invoice<\/a>.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_d14129cb30\">What happens if I forget to add VAT to my invoice?<\/h3>\n<p class=\"no-margin font-inter\">It\u2019s important to ensure that VAT is applied correctly, as failing to do so can result in legal issues. If you realize it after sending it, please <a href=\"https:\/\/help.accountable.eu\/en\/articles\/6623118-cancellation-invoices-what-they-are-when-to-use-them-and-how-to-issue-one\" target=\"_blank\" class=\"intercom-content-link font-inter\">cancel the original invoice and issue a corrected invoice <\/a>with the VAT amount added.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_af6ef021c8\">Can I create multiple invoices for the same client?<\/h3>\n<p class=\"no-margin font-inter\">Absolutely! Accountable allows you to create as many invoices as needed for each client.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Creating a legally compliant invoice in Germany with Accountable is quick, simple, and efficient. With the right details and the ability to customize your invoices, you\u2019ll ensure smooth transactions every time. If you have any further questions, feel free to reach out to our support team.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\ud83c\udfa5 Would you rather watch it live than read about it? In our Accountable Live webinar, we\u2019ll guide you step by step through the web version \u2013 from your first entry right through to your tax return. <a href=\"https:\/\/app.livestorm.co\/accountable\/accountable-live-step-by-step-app-walkthrough?s=d7189983-64c5-417a-8adb-c86b987944ae&amp;utm_source=push_in_helpcenterarticle\" target=\"_blank\" class=\"intercom-content-link font-inter\">Register here<\/a>!<\/p>\n<p class=\"no-margin font-inter\">\n","protected":false},"excerpt":{"rendered":"<p>With Accountable, you can quickly write your invoices and send them directly from the app \ud83d\ude80<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[448,460],"class_list":["post-30702","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to create an invoice with Accountable - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-create-an-invoice-with-accountable\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to create an invoice with Accountable - 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