{"id":30723,"date":"2026-08-20T12:43:52","date_gmt":"2026-08-20T10:43:52","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-add-an-expense\/"},"modified":"2026-08-24T17:27:20","modified_gmt":"2026-08-24T15:27:20","slug":"how-to-add-an-expense","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-add-an-expense\/","title":{"rendered":"How to add an expense"},"content":{"rendered":"<h1 class=\"font-degular\" id=\"h_cfabfd8d9a\">\ud83d\udcb8 Two simple ways to add your expenses <\/h1>\n<p class=\"no-margin font-inter\">You can easily add expenses in two places: directly from your Banking tab or from the Expenses tab. Let\u2019s walk you through both options! \ud83d\udc47<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_f7d70555ef\"><b>From the Banking tab:<\/b><\/h2>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Head to the <b>Banking<\/b> section.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Hover over the transaction you want to turn into an expense.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Tap the <b>+<\/b> icon.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Double-check the details.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If needed, make any tweaks.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Hit <b>Save<\/b> to record it.<\/p>\n<\/li>\n<\/ol>\n<p class=\"no-margin font-inter\">Linking your bank transactions is totally optional! It\u2019s a super handy way to get a clearer picture of your finances, but don\u2019t worry\u2014it doesn\u2019t affect your tax returns. Only the expenses and revenues you\u2019ve added will be used for your tax calculations. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1638018768\/e2515476c9d39a5761fa5433353e\/AddexpensefromBankEN-ezgif_com-video-to-gif-converter.gif?expires=1787637600&amp;signature=33692a9d5dfef7d26fb127a6c2bdfea0b5e09be4e5a5d5c2e08e74b916f81b59&amp;req=dSYkHsl%2FlYZZUfMW3nq%2BgfzyIIxhAjQtnk4LoXOcsy0CQzrTnFlemMi28jKd%0ANdmuIPczciyyxPqCM0X3ah8xFfc%3D%0A\" width=\"481\" alt=\"\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1643212495\/68b5adfed0d55501c6c6dbc0f6b4\/ScreenRecording_07-29-202511-16-40_1-ezgif_com-video-to-gif-converter.gif?expires=1787637600&amp;signature=b6e7c080452770ad25b6ced2ea62bf374c18b53b50604999958dbf7174b3164e&amp;req=dSYjFct%2Fn4VWXPMW3nq%2BgcVcgNgh6Z3Xj3luTdj9mKtYEC65AqnkF12J5d4X%0AykdW8FGAZNWrZp9xS%2FxmJQKwip0%3D%0A\" width=\"159\" alt=\"\"><\/p>\n<h2 class=\"font-degular\" id=\"h_03b45c51fb\"><b>From the Expenses tab:<\/b><\/h2>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Go to the <b>Expenses<\/b> tab.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Tap the <b>+<\/b> icon or click on <b>&#8216;Upload new expense&#8217;<\/b>.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Choose your preferred upload option:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Scan document<\/b>: Take a quick photo of the expense and tap <b>Save<\/b>. <\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Upload from gallery<\/b>: Pick an image from your phone. <\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Import document<\/b>: Import from your phone or cloud. <\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Import from email<\/b>: Send expenses directly to <b><a target=\"_blank\" class=\"intercom-content-link font-inter\">expenses@accountable.eu<\/a><\/b>. <\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Double-check the details. <\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If needed, make any adjustments.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Tap <b>Save<\/b> to record it! <\/p>\n<\/li>\n<\/ol>\n<p class=\"no-margin font-inter\"><img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1637920609\/d099a4c39b39f8c0e76663e663dc\/Howtocreateanexpense-ezgif_com-video-to-gif-converter.gif?expires=1787637600&amp;signature=0ad821f094c8e2081e84c5f37e1684aaac1b121794ed142a0cfe698755a49178&amp;req=dSYkEcB8nYdfUPMW3nq%2BgXx5306na0AEKC3nCwtIZSUs093fr%2Fh0spm8Ev%2BV%0ASGZsZo83rLjQ3Grid40MzsU90AE%3D%0A\" width=\"482\" alt=\"\"> <img decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1637925908\/eb6e10e1c434ea9eed6613e34f53\/MobileCreateExpense-ezgif_com-video-to-gif-converter.gif?expires=1787637600&amp;signature=aadeaf8a5f48db90e9f17d21975ee8292550156956fc601269159d5146615451&amp;req=dSYkEcB8mIhfUfMW3nq%2BgZAPrYEHYFnqpbVqeep9tv4pUodKbz%2B457VpZkAn%0AdKczVumojlmrth5nSouH4O4ydPI%3D%0A\" width=\"150\" alt=\"\"><\/p>\n<h1 class=\"font-degular\" id=\"h_3161b4a05b\">\ud83d\udcb3 Link your expense to a bank transaction <\/h1>\n<p class=\"no-margin font-inter\">When you import an expense with a connected bank account, Accountable will automatically link it to the most likely payment. You can easily approve it or manually select the right bank transaction. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">To link it manually:<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">In the <b>Additional information<\/b> section, click the dropdown under <b>How was this expense paid?<\/b><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Choose from:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Paid by cash<\/b> <\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Paid by another account<\/b><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Or select from your <b>bank payments<\/b> <\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Hit <b>Save<\/b> to finish! <\/p>\n<\/li>\n<\/ol>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1638005187\/15859891be8dd6c264949d9f321f\/Bildschirmfoto+2025-07-25+um+16_13_48.png?expires=1787637600&amp;signature=396d198ccdeeec8a857269a9752bcdb90aaa204140feaa92c7cca132dbd535e4&amp;req=dSYkHsl%2BmIBXXvMW3nq%2BgYEAHKpPsmYi6gv%2Fvc3bftyGPL2gdIvyuWah32HR%0AFGWpjcgPOTQ085v%2BLJsM4qYRUSs%3D%0A\" width=\"300\" height=\"426\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_1693212626\"><b>Linking Multiple Expenses? <\/b><\/h1>\n<p class=\"no-margin font-inter\"><a href=\"https:\/\/help.accountable.eu\/en\/articles\/11849855-linking-multiple-expenses-to-a-single-payment\" target=\"_blank\" class=\"intercom-content-link font-inter\">Look here!<\/a><\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_86b4874ecc\">Questions about what you can deduct?<\/h1>\n<p class=\"no-margin font-inter\">Feel free to join our webinar &#8220;<b><a href=\"https:\/\/app.livestorm.co\/accountable\/pay-less-tax-you-can-deduct-these-expenses?utm_source=push_in_helpcenterarticle\" target=\"_blank\" class=\"intercom-content-link font-inter\">Pay less tax: You can deduct these expenses<\/a><\/b>&#8221; and find out what important expenses you might have missed so far! \ud83d\udca1 A tax coach will answer all your questions live!<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\ud83c\udfa5 Would you rather watch it live than read about it? In our Accountable Live webinar, we\u2019ll guide you step by step through the web version \u2013 from your first entry right through to your tax return. <a href=\"https:\/\/app.livestorm.co\/accountable\/accountable-live-step-by-step-app-walkthrough?s=d7189983-64c5-417a-8adb-c86b987944ae&amp;utm_source=push_in_helpcenterarticle\" target=\"_blank\" class=\"intercom-content-link font-inter\">Register here<\/a>!<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n","protected":false},"excerpt":{"rendered":"<p>Adding expenses in Accountable is quick and easy, whether you\u2019re on the mobile app or web. 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