{"id":30740,"date":"2026-08-20T12:43:52","date_gmt":"2026-08-20T10:43:52","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-to-use-the-document-repository-feature\/"},"modified":"2026-08-24T17:27:20","modified_gmt":"2026-08-24T15:27:20","slug":"how-to-use-the-document-repository-feature","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-use-the-document-repository-feature\/","title":{"rendered":"How to use the Document Repository feature"},"content":{"rendered":"<h1 class=\"font-degular\" id=\"h_382723462f\">\u2753 Why use the Document Repository?<\/h1>\n<p class=\"no-margin font-inter\">The Document repository is your digital assistant for maintaining tax compliance and ensuring your VAT settings are correct. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Think of it as your personal tax document analyser that helps prevent costly mistakes and ensures you&#8217;re following the right tax rules for your business.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">The key benefits are:<\/p>\n<p class=\"no-margin font-inter\">\u2705 Automatic document analysis that helps verify your VAT status.<\/p>\n<p class=\"no-margin font-inter\">\ud83d\udd0e Early detection of potential mismatches between your settings and official documents.<\/p>\n<p class=\"no-margin font-inter\">\ud83d\ude2e\u200d\ud83d\udca8 Simplified tax compliance management.<\/p>\n<p class=\"no-margin font-inter\">\u26a0\ufe0f Reduced risk of incorrect tax submissions.<\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_ffcd280a61\">\ud83d\udcd1 What documents can you upload?<\/h1>\n<p class=\"no-margin font-inter\">The Document repository accepts various official documents that help verify your tax status. Here&#8217;s what you can upload:<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Document type<\/b><\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Why it&#8217;s important<\/b><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Confirmation letter from the Finanzamt regarding your self-employment registration<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Confirms your official self-employed status and includes your tax number<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Business registration from the Gewerbeamt <\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Proof that your business is also registered with the Gewerbeamt<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Letter from the tax office regarding tax pre-payments<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Shows which pre-payments you\u2019re required to make for income tax, VAT, or trade tax<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Tax assessments<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Contain important information about your tax situation<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\">Examples:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Letter regarding the Kleinunternehmer (small business owner) regulation<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Confirmation of your VAT-ID<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">General communication with the tax office<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<h1 class=\"font-degular\" id=\"h_a9e8331cef\">\ud83d\udd27 How it works<\/h1>\n<p class=\"no-margin font-inter\">Our AI performs several key functions:<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>1. Automated Document Scanning<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Identifies key VAT-related terminology;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Recognizes VAT ID numbers and formats;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Detects references to specific tax laws.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>2. Status Verification<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Compares document information with your current settings;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Flags potential mismatches;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Suggests corrections when needed.<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<h1 class=\"font-degular\" id=\"h_bd92e59105\">\ud83d\udcdd Step-by-Step upload guide<\/h1>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select the &#8220;Document Repository&#8221; option in your dashboard<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click &#8220;Upload Document&#8221; and choose your file (pdf, jpg)<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select the document type from the dropdown menu<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Wait for the AI analysis to complete<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Review the suggested actions based on the analysis<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ol>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1574939307\/4a54896367cb64548659f0037adb\/EN-Documentsrepository-ezgif_com-video-to-gif-converter+%281%29.gif?expires=1787637600&amp;signature=f9579ad0657011198bb089c846ba5fb29a9936272b21eaed4a419a17f08745c8&amp;req=dSUgEsB9lIJfXvMW3nq%2BgVmG1oEM66hPPkAbJZ1LylZBm667TcibNJ7GvLTQ%0A%2BvG24rA%2B3MQZuodvhhhICxR17K8%3D%0A\" width=\"800\" height=\"393\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_2aebb718f3\"><\/h1>\n<h1 class=\"font-degular\" id=\"h_2aebb718f3\">\ud83d\udcd6 Understanding your documents<\/h1>\n<p class=\"no-margin font-inter\">The system helps you interpret important information found in your documents:<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>What We Look For<\/b><\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Why It Matters<\/b><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Tax number<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Confirms your official registration<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Tax status information<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Indicates whether you are subject to VAT or exempt<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Revenue Thresholds<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Crucial for determining which VAT rules apply to you.<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Legal References<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Ensures compliance with specific regulations<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_e468c00ca9\">\ud83c\udfc6 Best Practices<\/h1>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Upload documents as soon as you receive them from authorities<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Ensure documents are clear and readable<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Keep your Document Repository up to date with your latest tax documents<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Review AI suggestions promptly and make recommended changes<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>\ud83d\udca1 Pro Tip:<\/b> Regular document uploads help maintain accurate tax settings and prevent compliance issues before they occur.<\/p>\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">Don\u2019t hesitate to contact us whenever you have a question at <a href=\"mailto:tax-coach@accountable.eu\" target=\"_blank\" class=\"intercom-content-link font-inter\">tax-coach@accountable.eu<\/a> &#8211; we\u2019re here to help and guide you further. \ud83d\ude0a<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\ud83c\udfa5 Would you rather watch it live than read about it? In our Accountable Live webinar, we\u2019ll guide you step by step through the web version \u2013 from your first entry right through to your tax return. <a href=\"https:\/\/app.livestorm.co\/accountable\/accountable-live-step-by-step-app-walkthrough?s=d7189983-64c5-417a-8adb-c86b987944ae&amp;utm_source=push_in_helpcenterarticle\" target=\"_blank\" class=\"intercom-content-link font-inter\">Register here<\/a>!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this guide you will find useful information on how to upload your documents from the tax office, what it means and how it can help you.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[496,442],"class_list":["post-30740","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to use the Document Repository feature - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-to-use-the-document-repository-feature\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to use the Document Repository feature - 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