{"id":30744,"date":"2026-08-20T12:43:52","date_gmt":"2026-08-20T10:43:52","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-can-i-edit-a-locked-expense\/"},"modified":"2026-08-24T17:27:21","modified_gmt":"2026-08-24T15:27:21","slug":"how-can-i-edit-a-locked-expense","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-can-i-edit-a-locked-expense\/","title":{"rendered":"How can I edit a locked expense?"},"content":{"rendered":"

If you forgot or incorrectly encoded an expense and your VAT return has already been submitted, you can add or edit an expense afterwards without having to submit a separate correction.<\/p>\n

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Important: In most cases, forgotten revenues should be corrected directly by resubmitting the VAT return. Here<\/a> you will find instructions on how to correct and resubmit a VAT return that has already been submitted.<\/p>\n

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Step 1: Enable editing for the corresponding VAT return<\/h2>\n

When you’re on the tax page, simply go to the relevant VAT return and click on the three dots in the top right corner of the box. Here you will find the option to mark it as “not submitted” and “not paid”, as shown below. \u2b07\ufe0f<\/p>\n

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<\/div>\n

<\/h2>\n

Step 2: Add or edit the expense for this quarter and select the correct quarter<\/h2>\n

Scenario 1: Add an expense you forgot. To do this, upload the missing document on the expenses page \u2b07\ufe0f<\/p>\n

\n

<\/div>\n

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Scenario 2: Edit an expense (if, for example, you selected the wrong VAT quarter). By unlocking the VAT return, the previously “locked” expense is now available for editing again. Make the necessary changes and save the expense.<\/p>\n

\n

<\/div>\n

\n

\n

Step 3: Mark the VAT return as submitted and paid again<\/b><\/h2>\n

Using the three dots, you can mark the VAT return as “submitted” and “paid” again after adjusting the expenses.<\/p>\n

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Attention<\/b>: Please answer “no” to the question of whether you want to create an expense for the payment this time, because you’ve already created an expense for the original payment.<\/p>\n

\n

<\/div>\n

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The system has now recalculated the VAT return, including the documents you just added. The correction takes place through your annual VAT declaration at the end of the year. This means you don’t have to pay VAT again. This difference has to be paid at the end of the year (if the amount has changed).<\/p>\n

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Important note regarding the tax guarantee:<\/b><\/p>\n

After adding or editing an expense (without resubmission), you will be informed that your VAT return is not guaranteed. This is because the system could not check the added expense before submission.<\/p>\n

\n

By submitting the annual VAT declaration at the end of the year, all expenses will be checked again by tax checks and are thus secured by the guarantee.<\/p>\n

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If you have any questions regarding this, feel free to contact us anytime.<\/p>\n

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\ud83c\udfa5 Would you rather watch it live than read about it? In our Accountable Live webinar, we\u2019ll guide you step by step through the web version \u2013 from your first entry right through to your tax return. Register here<\/a>!<\/p>\n

\n","protected":false},"excerpt":{"rendered":"

How to edit locked periods and expenses if you forgot to add an expense.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[454],"class_list":["post-30744","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"\nHow can I edit a locked expense? - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-can-i-edit-a-locked-expense\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How can I edit a locked expense? - Accountable\" \/>\n<meta property=\"og:description\" content=\"How to edit locked periods and expenses if you forgot to add an expense.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-can-i-edit-a-locked-expense\/\" \/>\n<meta property=\"og:site_name\" content=\"Accountable\" \/>\n<meta property=\"article:modified_time\" content=\"2026-08-24T15:27:21+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1670199045\/c5df1ac8ae6cdf3f84614db0ab1b\/ScreenRecording2025-08-14at14_51_01-ezgif_com-video-to-gif-converter.gif?expires=1787637600&signature=679f54a7312fe4862bdad2b125760459fff87d9d7881311ebdd1f381cd1cf768&req=dSYgFsh3lIFbXPMW3nq%2BgUw5wJAcp4wzd5xsPbpGubNsQpmA18Jm%2Ftzib%2F2m2Gq1VVvBL80PM2vhdxb3%2B6kV%2B6s%3D\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-can-i-edit-a-locked-expense\\\/\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-can-i-edit-a-locked-expense\\\/\",\"name\":\"How can I edit a locked expense? 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