{"id":30841,"date":"2026-08-20T12:43:58","date_gmt":"2026-08-20T10:43:58","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/kleinunternehmer-in-2026-everything-you-need-to-know\/"},"modified":"2026-09-19T03:30:53","modified_gmt":"2026-09-19T01:30:53","slug":"kleinunternehmer-in-2026-everything-you-need-to-know","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/kleinunternehmer-in-2026-everything-you-need-to-know\/","title":{"rendered":"Kleinunternehmer in 2026: Everything you need to know"},"content":{"rendered":"<p class=\"no-margin font-inter\">The <b>Kleinunternehmer regulation<\/b> (small business regulation) continues to offer important tax simplifications for freelancers, sole entrepreneurs, and small businesses in Germany. Since 2025, there have been some key changes you should be aware of.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">In this article, we\u2019ll cover:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">What the Kleinunternehmer regulation is<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Key benefits and obligations<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Who qualifies in 2026<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">What has changed compared to 2024<\/p>\n<\/li>\n<\/ul>\n<hr>\n<h2 class=\"font-degular\" id=\"h_0ff19378d3\">What is the Kleinunternehmerregelung (small business regulation)?<\/h2>\n<p class=\"no-margin font-inter\">The <b>Kleinunternehmerregelung<\/b> (\u00a7 19 UStG) allows you to avoid charging VAT on your invoices. In return, you also cannot deduct input VAT on your purchases. This rule is especially attractive for freelancers and newly self-employed professionals with modest revenues, as it simplifies bookkeeping and tax compliance.<\/p>\n<hr>\n<h2 class=\"font-degular\" id=\"h_d16d2c7d25\">Advantages of the Kleinunternehmer regulation<\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">No VAT shown on invoices<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">No monthly or quarterly VAT filings<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Simplified accounting<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Less administrative work<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">More competitive pricing (especially for private clients, as they don&#8217;t need to pay VAT then)<\/p>\n<\/li>\n<\/ul>\n<hr>\n<h2 class=\"font-degular\" id=\"h_6bd9e6599f\">Obligations as a Kleinunternehmer<\/h2>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Include a note like this on all invoices to German clients and EU private individuals:<br \/>\u201c<i>VAT-exempt small business owner according to \u00a7 19 UStG<\/i>\u201d<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Monitor your revenue to stay below the thresholds and check them annually<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Submit an <b>E\u00dcR<\/b> (profit-loss statement) and <b>Income Tax declaration<\/b> annually<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If you invoice using a VAT ID and the reverse-charge regime, you must also submit a <b>Zusammenfassende Meldung (ZM)<\/b> for the quarters in which you had these revenues, plus an <b>annual VAT report<\/b> (more on this below).<\/p>\n<\/li>\n<\/ul>\n<hr>\n<h2 class=\"font-degular\" id=\"h_720f2ce8a1\">Eligibility criteria in 2026<\/h2>\n<p class=\"no-margin font-inter\">To qualify as a <b>Kleinunternehmer<\/b> in 2026, you need to stay within these turnover limits (which will remain the same for the following years):<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Revenue in the previous year (2025)<\/b>: max. \u20ac25,000<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Expected revenue in the current year (2026)<\/b>: max. \u20ac100,000<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Special rule for the first year (founding year)<\/b>: a hard limit of \u20ac25,000<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>In your founding year<\/b>, the hard limit is \u20ac25,000 in revenue. This means:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Once you exceed this threshold, you immediately become subject to VAT \u2013 usually from the invoice that pushes you over the limit.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">From that point on, you must charge VAT and submit VAT returns.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>Example &#8211; Founding in 2026<\/b>:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You start in January 2026 and earn \u20ac20,000 by July.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">In August, you reach \u20ac26,000 with issuing a new invoice.<br \/>\u27a1\ufe0f <b>From August 2026<\/b>, and with this new invoice, VAT must be charged and you become subject to VAT reporting.<\/p>\n<\/li>\n<\/ul>\n<hr>\n<h2 class=\"font-degular\" id=\"h_75330cf2cd\"><b>Three key scenarios<\/b><\/h2>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Founding year (hard limit \u20ac25,000)<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If exceeded, you are <i>immediately subject to VAT from the invoice that crosses the threshold.<\/i><\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">In the following year, the \u20ac25,000 limit from the previous year applies again.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Exceeding \u20ac100,000 in a subsequent year<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If your actual revenue exceeds \u20ac100,000 in the current year, you are <i>immediately subject to VAT from the invoice that crosses the threshold<\/i>.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>Example<\/b>:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>2025<\/b>: \u20ac18,000 revenue<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>2026<\/b>: Revenue reaches \u20ac100,000 on August 1 with a new invoice<br \/>\u27a1\ufe0f <b>From August 1, 2026<\/b>, and with this new invoice, VAT must be charged.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Exceeding \u20ac25,000 in a subsequent year (but below \u20ac100,000)<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If your revenue exceeds \u20ac25,000 but stays below \u20ac100,000, you remain VAT-exempt for the current year.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You lose your <b>Kleinunternehmer<\/b> status starting <b>January 1 of the following year<\/b> and will be subject to VAT from then on.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>Example<\/b>:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>2025<\/b>: \u20ac18,000 revenue<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>2026<\/b>: \u20ac28,000 revenue<br \/>\u27a1\ufe0f You remain VAT-exempt in 2026, but VAT registration starts on <b>January 1, 2027.<\/b><\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<hr>\n<h2 class=\"font-degular\" id=\"h_2540e12284\">Summary of the thresholds and timing (example):<\/h2>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0;border-radius: 6px;border-collapse: separate;border-spacing: 0\">\n<tbody>\n<tr>\n<td style=\"padding: 8px\">\n<p class=\"no-margin font-inter\">Year<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Revenue<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">VAT Status<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Year 1 (Founding Year, 2026)<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">\u2264 \u20ac25,000<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Kleinunternehmer (VAT exempt)<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Year 1 (Founding Year, 2026)<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">&gt; \u20ac25,000<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Immediate VAT obligation from the invoice that exceeds \u20ac25,000<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Year 2 (2027)<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">\u2264 \u20ac100,000<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Remain Kleinunternehmer if previous year \u2264 \u20ac25,000; otherwise, subject to VAT from Jan 1<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">During Year 2<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">&gt; \u20ac100,000 actual<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Immediate VAT obligation from the invoice that exceeds \u20ac100,000<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<hr>\n<p class=\"no-margin font-inter\">\u26a0\ufe0f <b>Important to know<\/b>: If you exceed the revenue limits and no longer qualify for the Kleinunternehmer regulation, but in the following year your revenue falls back below the threshold, you can regain your <b>Kleinunternehmer<\/b> status in the next year.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">However, this does not apply if you voluntarily switched to <b>standard taxation<\/b> &#8211; in that case, you are bound to it for 5 years. <\/p>\n<p class=\"no-margin font-inter\">Otherwise, you can decide each year whether you want to take advantage of the <b>Kleinunternehmer regulation<\/b> again, as long as your revenue stays below the threshold, or if you want to remain under <b>standard taxation<\/b>.<\/p>\n<hr>\n<h2 class=\"font-degular\" id=\"h_5248809028\">Invoicing B2B clients for services outside Germany, intra-EU<\/h2>\n<p class=\"no-margin font-inter\">If you provide services to a business in another EU country and they can provide you with a VAT ID, the place of service moves abroad and the <b>reverse-charge procedure<\/b> applies. This means your client in their country will handle whether and how much VAT they need to pay.<\/p>\n<p class=\"no-margin font-inter\">For the <b>reverse-charge procedure<\/b>, you will also need a VAT ID if the transactions are not one-time. If you don\u2019t have one yet, you can read <a href=\"https:\/\/help.accountable.eu\/en\/articles\/6595589-should-i-ask-for-a-vat-id-ust-id-as-a-kleinunternehmer-or-subject-to-vat\" target=\"_blank\" class=\"intercom-content-link font-inter\">here<\/a> why (and how) you might need to apply for one.<\/p>\n<p class=\"no-margin font-inter\">If you\u2019ve invoiced a business in another EU country using your VAT ID and reverse-charge, you will need to submit a <b>Zusammenfassende Meldung (ZM)<\/b> for the quarter in which the revenue took place. This is unfortunately not yet possible via our platform, but we are working on it. In the meantime, we can assist you with submission via <b><a href=\"https:\/\/www.elster.de\/eportal\/formulare-leistungen\/alleformulare\/zmdo\" target=\"_blank\" class=\"intercom-content-link font-inter\">ELSTER<\/a><\/b> or <a href=\"https:\/\/www.bzst.de\/DE\/Unternehmen\/Umsatzsteuer\/ZusammenfassendeMeldung\/ElektronischeAbgabe\/elektronischeabgabe_zm_node.html\" target=\"_blank\" class=\"intercom-content-link font-inter\">the <b>Federal Central Tax Office<\/b> portal. <\/a><\/p>\n<p class=\"no-margin font-inter\">Additionally, an <b>annual VAT report<\/b> will be required, although Kleinunternehmer have been exempt from this since 2025. This can be easily done via Accountable and will be visible on your taxes page at the end of the year.<\/p>\n<hr>\n<h2 class=\"font-degular\" id=\"h_7043a070c0\">\ud83c\udd95 New in 2025: EU small business scheme (EU-KU-Regelung)<\/h2>\n<p class=\"no-margin font-inter\">Starting in 2025, Kleinunternehmer based in Germany can apply to participate in the new <b>EU small business scheme (EU-KU-Regelung)<\/b>, which allows them to benefit from small business status <b>in other EU member states<\/b> as well.<\/p>\n<p class=\"no-margin font-inter\">To join the scheme, you must submit your application <b>electronically<\/b> via the <b><a href=\"https:\/\/www.bzst.de\/DE\/Unternehmen\/Umsatzsteuer\/EU-KU-Regelung\/eu_ku_regelung_node.html#js-toc-entry5#js-toc-entry5\" target=\"_blank\" class=\"intercom-content-link font-inter\">online portal of the Federal Central Tax Office (BZSt)<\/a><\/b>. During the registration process, you can:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">apply for participation in the EU-KU scheme,<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">choose the EU countries where you want to apply the scheme, and<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">manage your registration details later on.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\ud83d\uddd3\ufe0f <b>Your participation becomes valid from the date you are officially registered and approved by the BZSt<\/b>.<\/p>\n<p class=\"no-margin font-inter\">Once registered, you can only manage your participation through the BZSt online portal &#8211; including:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">updating your registration data,<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">submitting your EU sales reports,<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">or opting out of the scheme.<\/p>\n<\/li>\n<\/ul>\n<h2 class=\"font-degular\" id=\"h_8090f68b79\">\ud83d\udcc5 Quarterly EU Kleinunternehmer reporting deadlines<\/h2>\n<p class=\"no-margin font-inter\">If you\u2019re registered under the EU small business scheme, you must <b>submit a report electronically<\/b> via the BZSt portal <b>for each calendar quarter<\/b> &#8211; even if you had no taxable sales during that period (a so-called <b>zero report<\/b> is still required).<\/p>\n<p class=\"no-margin font-inter\">The report is due <b>by the end of the month following each calendar quarter<\/b>:<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0;border-radius: 6px;border-collapse: separate;border-spacing: 0\">\n<tbody>\n<tr>\n<td style=\"padding: 8px\">\n<p class=\"no-margin font-inter\">Reporting Quarter<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Submission Deadline<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Q1 (Jan\u2013Mar)<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">by April 30<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Q2 (Apr\u2013Jun)<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">by July 31<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Q3 (Jul\u2013Sep)<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">by October 31<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Q4 (Oct\u2013Dec)<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">by January 31 (next year)<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\">\ud83d\udd01 <b>Important for deregistration<\/b>:<br \/>If you cancel your participation, the opt-out becomes effective on the <b>first day of the next calendar quarter<\/b> after your request is submitted.<br \/>If you submit your deregistration <b>during the last month of a quarter<\/b>, it takes effect on the <b>second month of the following quarter<\/b>.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b><i>For now, we don&#8217;t recommend registering for this, as there are alternatives that may work better. Reach out to our Tax Coaches to learn more.<\/i><\/b><\/p>\n<hr>\n<h2 class=\"font-degular\" id=\"h_07f871867f\">\u2705 <b>New: Electronic Invoicing (E-Invoicing) begins rolling out<\/b><\/h2>\n<p class=\"no-margin font-inter\">Starting from 2025, Germany begins its rollout of <b>mandatory e-invoicing<\/b> in B2B transactions.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">What this means for Kleinunternehmer:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You <b>must be able to receive electronic invoices<\/b> from other businesses.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If you <b>send invoices to other businesses<\/b>, transitional rules apply:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You can <b>still use PDFs or paper invoices with customer consent<\/b> in 2025\u20132026.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Starting in <b>2028<\/b>, e-invoicing becomes mandatory for everyone except for Kleinunternehmer<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<hr>\n<h2 class=\"font-degular\" id=\"h_23331b86d4\">\u26a0\ufe0f <b>Increased scrutiny from tax authorities<\/b><\/h2>\n<p class=\"no-margin font-inter\">With the raised revenue threshold, tax offices are increasingly verifying whether businesses are correctly applying the Kleinunternehmer regulation.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n","protected":false},"excerpt":{"rendered":"<p>Everything you need to know about the Kleinunternehmer regulation in 2026, including revenue limits, obligations, and the latest updates<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[439,502],"class_list":["post-30841","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - 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