{"id":30969,"date":"2026-08-21T03:30:40","date_gmt":"2026-08-21T01:30:40","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-can-i-deduct-my-car-expenses-2\/"},"modified":"2026-08-21T03:30:40","modified_gmt":"2026-08-21T01:30:40","slug":"how-can-i-deduct-my-car-expenses-2","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-can-i-deduct-my-car-expenses-2\/","title":{"rendered":"How can I deduct my car expenses?"},"content":{"rendered":"<p class=\"no-margin font-inter\"><b>If you use your car for your business, there are costs that you can deduct. In this article, we explain how to encode your car expenses in three steps.<\/b><\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If you drive a Utility vehicle<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If you drive a Passenger car<\/p>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Decide whether your car is considered private or business<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">How to deduct  your Private Car<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">How to deduct your Business Car <\/p>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_99cfc25366\">1. You drive a Utility vehicle<\/h1>\n<p class=\"no-margin font-inter\">Deduct all expenses related to your vehicle, in full:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Costs for the purchase of a company car (deducted over the years via amortization)<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Leasing costs for the company car<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Insurance costs for a company car<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Gas expenses<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Maintenance and repair costs<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">In the app, simply add your business expenses, with professional use = 100%. Remember to attach the receipt\/invoice for every expense.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<hr>\n<h1 class=\"font-degular\" id=\"h_6d800bfe8a\">2. You drive a Passenger car<\/h1>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_ce62f6072d\">2.1. First, decide whether it is a private or business car<\/h2>\n<p class=\"no-margin font-inter\">You need to decide if you have a private or business car. The table below will help you to decide that.<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0;border-radius: 6px;border-collapse: separate;border-spacing: 0\">\n<tbody>\n<tr>\n<td style=\"background-color: #e8e8e880;padding: 8px\">\n<p class=\"no-margin font-inter\"><b>How many kilometers do you drive for business<\/b><\/p>\n<\/td>\n<td style=\"background-color: #e8e8e880;border-left: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\"><b>Your car is<\/b><\/p>\n<\/td>\n<td style=\"background-color: #e8e8e880;border-left: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\"><b>What can you deduct?<\/b><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">&lt; 10%<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Private<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">commuter allowance (if applicable) + mileage allowance<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">10% &#8211; 50%<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">You decide<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">It depends on your choice<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">&gt; 50%<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">Business asset<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0;border-top: 1px solid #c6c9c0;padding: 8px\">\n<p class=\"no-margin font-inter\">The actual costs (1% rule) or the proportional costs (logbook)<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\">Use our online tool to estimate how much you can deduct and which method is the most optimized for you. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_4c72ab6f77\">2.2. If your vehicle is considered &#8220;private&#8221;<\/h2>\n<p class=\"no-margin font-inter\">If you have a private vehicle, then you can deduct the costs for the commuter allowance and the mileage allowance. Since you bear all other costs yourself, you do not have to add any monetary advantage for the private use.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_6044bc3791\"><b>Commuter allowance (one-way)<\/b><\/h3>\n<p class=\"no-margin font-inter\">With the commuter allowance you can deduct \u20ac0.38 <b>per kilometer of distance to your workplace<\/b> (e.g. an office or your own business). To do this, you can note the distance and the days on which you drove to your place of work and create an expense in Accountable with the category <b>Drive to work <\/b>to the office.<\/p>\n<p class=\"no-margin font-inter\">Note that this allowance can be used independently of the mean of transportation (public transport, bike, car), however the maximum deduction is 4.500\u20ac\/year for transport that is not your car.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container intercom-align-center\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/758202545\/87ad5f8211adff33e32b600d\/1-+commuter+allowance.jpeg?expires=1787378400&amp;signature=46725067f7d94aaa6a32dfbeaaee4f9b43ae373dc4fae203ed4473a4285602a8&amp;req=cyUvFMl8mIVaFb4V1XW4gYKuhDBWn%2FcsQWbrYPxKLKMZOVg3ZsOXzLeUZaIB%0Ajiq0JNIBN2t8m9J0yxsN%2BxjZvw%3D%3D%0A\" width=\"300\" height=\"605\" style=\"height: auto\"><\/div>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_08293f3d4b\"><b>Mileage allowance (actually driven kilometers)<\/b><\/h3>\n<p class=\"no-margin font-inter\">If you drive to your customers with your private car, you can deduct <b>\u20ac0.30 per kilometer driven<\/b> (30ct for cars, 20ct for motorbiles). Make a note of the kilometers driven and the customer or reason for the trip and the time\/date immediately afterward, preferably on a sheet of paper. Select the category <b>Car private use<\/b> for the expense in Accountable.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container intercom-align-center\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/758266499\/e92feed37e935f242a88027b\/1--Milage+allowance.jpeg?expires=1787378400&amp;signature=9cc089d5614e401652c4049713d85587c984ef67d3b4868a45400b75022c9613&amp;req=cyUvFM94mYhWFb4V1XW4ge%2Fl9QjD5VlCPQMip01T4im0wrxu3jwzYRFmZh2b%0A7qrL4tXExs1ontuk8Esfvkx0nw%3D%3D%0A\" width=\"300\" height=\"605\" style=\"height: auto\"><\/div>\n<p class=\"no-margin font-inter\">\n<hr>\n<h2 class=\"font-degular\" id=\"h_a019efe64f\">2.3. If your vehicle is considered &#8220;business&#8221;<\/h2>\n<p class=\"no-margin font-inter\">If you have a business car, you can deduct the costs for it proportionally or completely, but you have to declare a monetary benefit (a fictitious income that covers the private use).<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">You have the <b>choice between the 1% rule and the logbook<\/b>. You have to decide this, as soon as it becomes your business car.<\/p>\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_619c4f74cc\"><b>Either the 1%-Rule<\/b><\/h3>\n<p class=\"no-margin font-inter\">If you opt for the 1% rule:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">you can deduct 100% of the vehicle costs, e.g. repair costs and fuel costs;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">In return, you have to enter 1% of the gross list price as monthly income (the percentage goes down to 0.5% for EVs, and even 0.25% if the list price of your EV is below \u20ac60.000);<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You will pay 19% VAT on 80% of this monthly income.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>Expenses: <\/b>In the app, you can simply enter all your costs for your car with 100% business use.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>Additional income:<\/b> simply create a revenue each month with two items, one with 80% of the calculated value as other income plus 19% VAT and the second position with the remaining 20% and 0% VAT. Choose the category <i>Other incomes<\/i>.<\/p>\n<p class=\"no-margin font-inter\"><i>\u26a0\ufe0f You have to create this revenue monthly.<\/i><\/p>\n<p class=\"no-margin font-inter\">Here is an example with a gross list price of \u20ac30.000:<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-container intercom-align-center\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/758207773\/282781a2a187b216797c33ab\/1--+monetary+advantage.jpeg?expires=1787378400&amp;signature=ef9fbe37e901628d9ec37881b7eae92ed4455bf8472a33b3e1e39d62354ed9a1&amp;req=cyUvFMl5moZcFb4V1XW4gZfqDt5U5O%2FLG8acBynLxVfYOJASIKOBhQjb%2FFCM%0AmDa9J0t5p6M5R946hUN4WemysA%3D%3D%0A\" width=\"300\" height=\"605\" style=\"height: auto\"><\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h3 class=\"font-degular\" id=\"h_3bad8b8b04\"><b>Or the Logbook<\/b><\/h3>\n<p class=\"no-margin font-inter\">If you decide to use a logbook, you have to record all your trips in such a way that the entries cannot be changed by using a (digital) logbook.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Each trip must be documented in detail and include the following information:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Date<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Time<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Destination<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Purpose of the trip \/ business partner<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Mileage at the beginning of the trip<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Mileage at the end of the trip<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">If necessary unavoidable detours<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>Expenses: <\/b>In the app, you can simply <b>enter all your costs for your car<\/b>. In the professional use field, input an <b>estimate of the professional share of kilometers driven for the entire year<\/b>. Use always the same % throughout the year. If necessary, this % can be updated at the end of the year with the yearly VAT declaration and E\u00dcR.<\/p>\n<p class=\"no-margin font-inter\"><i>Example<\/i>: You have estimated the professional use at 60% and at the end of the year you find out that the actual professional use was lower. In this case, you must record the difference to the 60% as monetary advantage (fictitious income).<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">However, the maximum amount to be deducted for traveling to your place of work is \u20ac0.38 per kilometer, similarly as for private vehicles (see above). You must therefore calculate how high your actual travel costs to the workplace were, and decrease your deductible expenses (with a cancellation expense, for example) if you have deducted more than this amount.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>Additional income:<\/b> none to be considered in this scenario.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">You can use our <b><a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1MD-HGDyKGvy1eRHWD0ClZDWO0vektpOvTrGVo-GP0sY\/copy\" target=\"_blank\" class=\"intercom-content-link font-inter\">Online Spreadsheet tool<\/a><\/b> to get an estimate of how much you can deduct, as well as a calculation of the best way to deduct your car expenses.<\/p>\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">That&#8217;s it, you&#8217;re ready to deduct your professional car expenses.<\/p>\n<p class=\"no-margin font-inter\">Still have questions, or not sure how to do it? Contact us at <a href=\"mailto:support@accountable.eu\" target=\"_blank\" class=\"intercom-content-link font-inter\">support@accountable.eu<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you use your car for your business, there are costs that you can deduct. In this article, we explain how to encode your car expenses in three steps. If you drive a Utility vehicle If you drive a Passenger car Decide whether your car is considered private or business How to deduct your Private [&hellip;]<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[451,490],"class_list":["post-30969","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How can I deduct my car expenses? - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-can-i-deduct-my-car-expenses-2\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How can I deduct my car expenses? - Accountable\" \/>\n<meta property=\"og:description\" content=\"If you use your car for your business, there are costs that you can deduct. 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In this article, we explain how to encode your car expenses in three steps. 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