{"id":31006,"date":"2026-08-21T03:30:41","date_gmt":"2026-08-21T01:30:41","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/whats-the-difference-between-a-ticket-and-an-invoice-when-should-you-use-what\/"},"modified":"2026-08-21T03:30:41","modified_gmt":"2026-08-21T01:30:41","slug":"whats-the-difference-between-a-ticket-and-an-invoice-when-should-you-use-what","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/whats-the-difference-between-a-ticket-and-an-invoice-when-should-you-use-what\/","title":{"rendered":"What’s the difference between a ticket and an invoice? When should you use what?"},"content":{"rendered":"

What is an Invoice?<\/b><\/h1>\n

An invoice is a time-specified official accounting document which records a transaction between a buyer and a seller mentioning the word \u201cInvoice” or a
translation such as “Facture”<\/b> or “Factuur”<\/b>. It includes shipping and unit costs, payment terms, handling, and any other relevant terms identified during the transaction. It has a unique identifier called invoice number which is significant for internal and external references. <\/p>\n

\n

\n

\n

What is a Ticket\/Receipt?<\/b><\/h1>\n

A receipt is simply a document stating that you have paid a merchant. If a receipt mentions which goods or services you bought and for which amount, it is usually accepted to justify a business expense.<\/p>\n

\n

\n

\n

Difference between an Invoice and a Receipt<\/b><\/h1>\n

There are two major differences:<\/p>\n

    \n
  • \n

    On the ticket<\/b> or simplified invoice only the issuer\u2019s tax information appears whereas on the Invoice<\/b> the fiscal information of both the issuer and the recipient appears. <\/p>\n<\/li>\n

  • \n

    As a receiver, you can recover expenses from your VAT if you have an invoice but in case of a ticket, you cannot because your fiscal information (i.e: VAT number) is generally missing from the document.<\/p>\n<\/li>\n<\/ul>\n

    \n

    \n

    \n

    Conditions to recover VAT paid on Purchases<\/b><\/h1>\n

    In order to recover the VAT paid on a purchase,
    Belgian law<\/b> requires you to have an invoice
    with:<\/p>\n

      \n
    • \n

      An invoice date,<\/p>\n<\/li>\n

    • \n

      A unique, sequential number<\/p>\n<\/li>\n

    • \n

      Your name, your VAT number and address<\/p>\n<\/li>\n

    • \n

      The seller’s name, VAT number and address.<\/p>\n<\/li>\n

    • \n

      The list of items with their VAT rates<\/p>\n<\/li>\n

    • \n

      The subtotals by VAT rate (0%, 6%, 12% or 21%) and total VAT due<\/p>\n

      \n<\/li>\n<\/ul>\n

      In Belgium, for most of the business cases, VAT can be fully deductible at 100 percent subject to the business usage for instance: mobile phone subscription. Same deductibility applies for the Income Tax. While for some expenses related to technology for example: mobile and computer, the VAT deductibility is 75 percent. Therefore, it is always better to consult with latest deductibility rates. <\/p>\n

      \n

      \n

      \n

      Encoding an Expense as a Ticket or Invoice on Accountable App<\/b><\/h1>\n

      Tick the “invoice” box only if your document matches the conditions above. If it does not, don’t tick it as it will be recognised as a ticket.<\/p>\n

      \n

      <\/div>\n

      Long story short: always try to get an invoice with your details and VAT number on it to make sure you get as much money back as possible.<\/p>\n

      \n

      \n

      Here is the video explanation of how to encode an expense <\/p>\n

      \u2935\ufe0f<\/p>\n

      \n

      <\/div>\n

      \n

      \n","protected":false},"excerpt":{"rendered":"

      Definitions and differences of invoice and ticket, Conditions to recover VAT and Encoding your expense in your Accountable application.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[],"class_list":["post-31006","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"\nWhat's the difference between a ticket and an invoice? When should you use what? - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/whats-the-difference-between-a-ticket-and-an-invoice-when-should-you-use-what\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What's the difference between a ticket and an invoice? 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