{"id":31387,"date":"2026-08-21T14:24:22","date_gmt":"2026-08-21T12:24:22","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/guide-how-to-use-the-document-repository-feature\/"},"modified":"2026-08-24T17:26:38","modified_gmt":"2026-08-24T15:26:38","slug":"guide-how-to-use-the-document-repository-feature","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/guide-how-to-use-the-document-repository-feature\/","title":{"rendered":"Guide: How to use the Document Repository feature"},"content":{"rendered":"<h1 class=\"font-degular\" id=\"h_3d877d1668\">Why use the Document Repository?<\/h1>\n<p class=\"no-margin font-inter\">The Document repository is your digital assistant for maintaining tax compliance and ensuring your VAT settings are correct. Think of it as your personal tax document analyzer that helps prevent costly mistakes and ensures you&#8217;re following the right tax rules for your business.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">The key benefits are:<\/p>\n<p class=\"no-margin font-inter\">\u2705 Automatic document analysis that helps verify your VAT status;<\/p>\n<p class=\"no-margin font-inter\">\ud83d\udd0e Early detection of potential mismatches between your settings and official<\/p>\n<p class=\"no-margin font-inter\">documents;<\/p>\n<p class=\"no-margin font-inter\">\ud83d\ude2e\u200d\ud83d\udca8 Simplified tax compliance management;<\/p>\n<p class=\"no-margin font-inter\">\u26a0\ufe0f Reduced risk of incorrect tax submissions.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_cc5353a384\">What documents can you upload?<\/h2>\n<p class=\"no-margin font-inter\">The Document repository accepts various official documents that help verify your tax status. Here&#8217;s what you can upload:<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Document type<\/b><\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Why it&#8217;s important<\/b><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">VAT Registration Certificates<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Confirms your official VAT status and registration number<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Government Letters about VAT<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Shows your current tax obligations or exemptions<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Business Registration Documents<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Verifies your business type and legal status<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Tax Assessment Notices<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Contains important information about your tax situation<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\">Examples: <\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Franchise regime notices<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">VAT registration certificates<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Official tax authority correspondence<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<h1 class=\"font-degular\" id=\"h_f0d6d808f9\">How it works<\/h1>\n<p class=\"no-margin font-inter\">Our AI performs several key functions:<\/p>\n<p class=\"no-margin font-inter\"><b>1. Automated Document Scanning<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Identifies key VAT-related terminology;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Recognizes VAT ID numbers and formats;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Detects references to specific tax laws.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>2. Status Verification<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Compares document information with your current settings;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Flags potential mismatches;<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Suggests corrections when needed.<\/p>\n<p class=\"no-margin font-inter\">\n<\/li>\n<\/ul>\n<h1 class=\"font-degular\" id=\"h_b820062409\">Step-by-Step upload guide<\/h1>\n<ol>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select the &#8220;Document Repository&#8221; option in your dashboard<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Click &#8220;Upload Document&#8221; and choose your file (pdf, jpg)<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Select the document type from the dropdown menu<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Wait for the AI analysis to complete<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Review the suggested actions based on the analysis<\/p>\n<\/li>\n<\/ol>\n<div class=\"intercom-container\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/1548642436\/d25dd8d12639c73f8168c8f0e1b8\/ScreenRecording2025-05-30at16_12_25-ezgif_com-video-to-gif-converter.gif?expires=1787637600&amp;signature=eb83a6ebf2088f45dd07301abf4c0336bafd3ffb9576a8d488b9725e6143758f&amp;req=dSUjHs96n4VcX%2FMW3nq%2BgUrlO4p3MkakRHjZQJ0qDBiMUnp%2B%2F20ES2gdn7tR%0AxmSaj%2BME5k6Bl4J1FV%2BZv%2BvtNXc%3D%0A\" width=\"800\" height=\"419\" style=\"height: auto;\"><\/div>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_a3bdaf20ed\">Understanding your documents<\/h1>\n<p class=\"no-margin font-inter\">The system helps you interpret important information found in your documents:<\/p>\n<div class=\"intercom-interblocks-table-container\">\n<table role=\"presentation\" style=\"border: 1px solid #c6c9c0; border-radius: 6px; border-collapse: separate; border-spacing: 0;\">\n<tbody>\n<tr>\n<td style=\"padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>What We Look For<\/b><\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\"><b>Why It Matters<\/b><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">VAT Numbers<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Confirms your registration status<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Tax Status Declarations<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Verifies your VAT obligations<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Revenue Thresholds<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Helps determine appropriate VAT treatment<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Legal References<\/p>\n<\/td>\n<td style=\"border-left: 1px solid #c6c9c0; border-top: 1px solid #c6c9c0; padding: 8px;\">\n<p class=\"no-margin font-inter\">Ensures compliance with specific regulations<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_cf9bf4f7ad\">Best Practices<\/h1>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Upload documents as soon as you receive them from authorities<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Ensure documents are clear and readable<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Keep your Document Repository up to date with your latest tax documents<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Review AI suggestions promptly and make recommended changes<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>\ud83d\udca1 Pro Tip:<\/b> Regular document uploads help maintain accurate tax settings and prevent compliance issues before they occur.<\/p>\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">Don\u2019t hesitate to contact us whenever you have a question at <a href=\"mailto:tax-coach@accountable.eu\" target=\"_blank\" class=\"intercom-content-link font-inter\">tax-coach@accountable.eu<\/a>. <\/p>\n<p class=\"no-margin font-inter\">We\u2019re here to help and guide you further \ud83d\ude0a<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_804d2c7ec6\"><\/h1>\n","protected":false},"excerpt":{"rendered":"<p>In this guide you will find useful information on how to upload your documents from the tax office, what it means and how it can help you.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[508,454],"class_list":["post-31387","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Guide: How to use the Document Repository feature - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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