{"id":38060,"date":"2026-11-03T02:40:10","date_gmt":"2026-11-03T01:40:10","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/"},"modified":"2026-11-10T16:11:48","modified_gmt":"2026-11-10T15:11:48","slug":"how-do-you-choose-the-automatic-numbering-for-your-invoices","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/","title":{"rendered":"How do you choose the automatic numbering for your invoices?"},"content":{"rendered":"

Accountable automatically generates a number for each new invoice. You can choose how this number is calculated so that it always follows your own numbering system.<\/p>\n

\n

The two options<\/b><\/h1>\n
\n\n\n\n\n\n
\n

Option<\/b><\/p>\n<\/td>\n

\n

How the number is calculated<\/b><\/p>\n<\/td>\n

\n

Example<\/b><\/p>\n<\/td>\n<\/tr>\n

\n

Highest number<\/b> + 1 (recommended option; default)<\/p>\n<\/td>\n

\n

The app takes the highest number among your documents and adds 1 to it.<\/p>\n<\/td>\n

\n

Your highest number is 014: the next one will be 015.<\/p>\n<\/td>\n<\/tr>\n

\n

Last invoice +<\/b> 1<\/p>\n<\/td>\n

\n

The app takes the number of the document with the most recent invoice date and adds 1 to it, even if a higher number already exists.<\/p>\n<\/td>\n

\n

Your most recent invoice is number 012; the next one will be 013.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

The \u201cLast Invoice + 1\u201d option is useful if you have documents with numbers that differ significantly from your usual numbering system,for example, order numbers from an e-commerce platform.<\/p>\n

\n

How to change the setting<\/b><\/h1>\n

\n

On the web version:<\/b><\/h2>\n
    \n
  1. \n

    Go to Settings \u2192 Invoice Settings.<\/p>\n<\/li>\n

  2. \n

    Under \u201cAutomatic Invoice Numbering,\u201d select the option that works for you. The change is saved immediately.<\/p>\n<\/li>\n<\/ol>\n

    \n
    <\/div>\n<\/div>\n

    \n

    On the mobile app:<\/b><\/h2>\n
      \n
    1. \n

      Go to your invoice settings.<\/p>\n<\/li>\n

    2. \n

      Tap \u201cAutomatic Numbering,\u201d then select the option that works for you.<\/p>\n<\/li>\n<\/ol>\n

      \n

      \n

      \n
      <\/div>\n<\/div>\n

      \n

      This setting applies to both the web and mobile versions: a change made on one platform applies to the other as well.<\/p>\n

      \n

      Exclude imported invoices from automatic numbering<\/b><\/h2>\n

      \n

      You can enable the option to exclude imported invoices. An invoice is considered imported if it was added as a PDF, uploaded via email, or created by your accountant.<\/p>\n

      \n

      \n

      Settings > Invoice settings<\/b><\/p>\n

      <\/div>\n<\/div>\n

      \n

      When this option is enabled:<\/p>\n

        \n
      • \n

        Your imported invoices retain their numbers;<\/p>\n<\/li>\n

      • \n

        however, they are no longer used to determine the next number.<\/p>\n<\/li>\n<\/ul>\n

        \n

        This is useful if a number you see on an imported document doesn\u2019t follow your usual format. However, the app will never suggest a number that\u2019s already been used on an imported invoice.<\/p>\n

        \n

        This option is turned off by default. Entries from the daily income log are always taken into account.<\/p>\n

        \n

        When creating an invoice<\/b><\/h2>\n

        On the web version, the number is pre-filled based on the selected option. When you click on the number field, you\u2019ll see up to three suggestions:<\/p>\n

        \n

          \n
        • \n

          \u201cMaximum\u201d or \u201cLast\u201d: the number calculated based on the selected option;<\/p>\n<\/li>\n

        • \n

          the number calculated based on the other option;<\/p>\n<\/li>\n

        • \n

          \u201cOther\u201d: the number generated by ignoring your imported invoices (only if the exclusion option is disabled and if this number is different).<\/p>\n<\/li>\n<\/ul>\n

          \n

          \n

          \n

          <\/div>\n<\/div>\n

          \n

          In the mobile app, a single number is pre-filled based on the selected option.<\/p>\n

          \n

          In both cases, you can always enter your own number. The app will notify you if it already exists.<\/p>\n

          \n

          Good to know<\/b><\/h2>\n
            \n
          • \n

            This applies only to new documents: existing numbers are never changed.<\/p>\n<\/li>\n

          • \n

            The same rule applies to your invoices, credit memos, income without invoices, and quotes, but each document type retains its own numbering system. A quote therefore never uses an invoice number.<\/p>\n<\/li>\n

          • \n

            Your format is preserved: prefixes, separators, and zeros are carried over (F-014\/2026 becomes F-015\/2026). If your number includes the year, the numbering resets to 001 on January 1 (2026-042 becomes 2027-001).<\/p>\n<\/li>\n

          • \n

            Drafts and invoices received via Peppol are not taken into account<\/p>\n<\/li>\n<\/ul>\n

            \n

            Questions? We\u2019re here for you in the chat \ud83d\ude0a<\/p>\n","protected":false},"excerpt":{"rendered":"

            Choose whether your new invoices should follow the highest number or your most recent document, and exclude your imported invoices from the numbering sequence.<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[665,574],"class_list":["post-38060","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"\nHow do you choose the automatic numbering for your invoices? - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How do you choose the automatic numbering for your invoices? - Accountable\" \/>\n<meta property=\"og:description\" content=\"Choose whether your new invoices should follow the highest number or your most recent document, and exclude your imported invoices from the numbering sequence.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/\" \/>\n<meta property=\"og:site_name\" content=\"Accountable\" \/>\n<meta property=\"article:modified_time\" content=\"2026-11-10T15:11:48+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2784096120\/bbf56fe2a28c96475e3ac377f435\/Capture-2Bd-E2-80-99e-CC-81cran-2B2026-10-30-2Ba-CC-80-2B12_57_05.png?expires=1794376800&signature=a829daa32ed897361dca864f45bb0b9e928c2efe6d0bb4ddd0b908d4f917982a&req=dicvEsl3m4BdWfMW3nq%2BgUgJ%2ButbSWfo5TpiycoZnIi8vt1NHODq1vVybOd%2Bs4kk8yY4P398yzeXisVDh8No2%2Bw%3D\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-do-you-choose-the-automatic-numbering-for-your-invoices\\\/\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-do-you-choose-the-automatic-numbering-for-your-invoices\\\/\",\"name\":\"How do you choose the automatic numbering for your invoices? - Accountable\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-do-you-choose-the-automatic-numbering-for-your-invoices\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-do-you-choose-the-automatic-numbering-for-your-invoices\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/downloads.intercomcdn.com\\\/i\\\/o\\\/c9wnmh12\\\/2784096120\\\/bbf56fe2a28c96475e3ac377f435\\\/Capture-2Bd-E2-80-99e-CC-81cran-2B2026-10-30-2Ba-CC-80-2B12_57_05.png?expires=1794376800&signature=a829daa32ed897361dca864f45bb0b9e928c2efe6d0bb4ddd0b908d4f917982a&req=dicvEsl3m4BdWfMW3nq%2BgUgJ%2ButbSWfo5TpiycoZnIi8vt1NHODq1vVybOd%2B%0As4kk8yY4P398yzeXisVDh8No2%2Bw%3D%0A\",\"datePublished\":\"2026-11-03T01:40:10+00:00\",\"dateModified\":\"2026-11-10T15:11:48+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-do-you-choose-the-automatic-numbering-for-your-invoices\\\/#breadcrumb\"},\"inLanguage\":\"en-BE\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-do-you-choose-the-automatic-numbering-for-your-invoices\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-BE\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-do-you-choose-the-automatic-numbering-for-your-invoices\\\/#primaryimage\",\"url\":\"https:\\\/\\\/downloads.intercomcdn.com\\\/i\\\/o\\\/c9wnmh12\\\/2784096120\\\/bbf56fe2a28c96475e3ac377f435\\\/Capture-2Bd-E2-80-99e-CC-81cran-2B2026-10-30-2Ba-CC-80-2B12_57_05.png?expires=1794376800&signature=a829daa32ed897361dca864f45bb0b9e928c2efe6d0bb4ddd0b908d4f917982a&req=dicvEsl3m4BdWfMW3nq%2BgUgJ%2ButbSWfo5TpiycoZnIi8vt1NHODq1vVybOd%2B%0As4kk8yY4P398yzeXisVDh8No2%2Bw%3D%0A\",\"contentUrl\":\"https:\\\/\\\/downloads.intercomcdn.com\\\/i\\\/o\\\/c9wnmh12\\\/2784096120\\\/bbf56fe2a28c96475e3ac377f435\\\/Capture-2Bd-E2-80-99e-CC-81cran-2B2026-10-30-2Ba-CC-80-2B12_57_05.png?expires=1794376800&signature=a829daa32ed897361dca864f45bb0b9e928c2efe6d0bb4ddd0b908d4f917982a&req=dicvEsl3m4BdWfMW3nq%2BgUgJ%2ButbSWfo5TpiycoZnIi8vt1NHODq1vVybOd%2B%0As4kk8yY4P398yzeXisVDh8No2%2Bw%3D%0A\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/how-do-you-choose-the-automatic-numbering-for-your-invoices\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Help Center\",\"item\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/help-center\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"How do you choose the automatic numbering for your invoices?\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#website\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/\",\"name\":\"Accountable\",\"description\":\"Your accountant and tax advisor on your smartphone\",\"publisher\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-BE\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#organization\",\"name\":\"Accountable\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-BE\",\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/www.accountable.eu\\\/wp-content\\\/uploads\\\/2026\\\/04\\\/logo-512.png\",\"contentUrl\":\"https:\\\/\\\/www.accountable.eu\\\/wp-content\\\/uploads\\\/2026\\\/04\\\/logo-512.png\",\"width\":512,\"height\":512,\"caption\":\"Accountable\"},\"image\":{\"@id\":\"https:\\\/\\\/www.accountable.eu\\\/en-be\\\/#\\\/schema\\\/logo\\\/image\\\/\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How do you choose the automatic numbering for your invoices? - Accountable","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/","og_locale":"en_US","og_type":"article","og_title":"How do you choose the automatic numbering for your invoices? - Accountable","og_description":"Choose whether your new invoices should follow the highest number or your most recent document, and exclude your imported invoices from the numbering sequence.","og_url":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/","og_site_name":"Accountable","article_modified_time":"2026-11-10T15:11:48+00:00","og_image":[{"url":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2784096120\/bbf56fe2a28c96475e3ac377f435\/Capture-2Bd-E2-80-99e-CC-81cran-2B2026-10-30-2Ba-CC-80-2B12_57_05.png?expires=1794376800&signature=a829daa32ed897361dca864f45bb0b9e928c2efe6d0bb4ddd0b908d4f917982a&req=dicvEsl3m4BdWfMW3nq%2BgUgJ%2ButbSWfo5TpiycoZnIi8vt1NHODq1vVybOd%2B%0As4kk8yY4P398yzeXisVDh8No2%2Bw%3D%0A","type":"","width":"","height":""}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/","url":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/","name":"How do you choose the automatic numbering for your invoices? - Accountable","isPartOf":{"@id":"https:\/\/www.accountable.eu\/en-be\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/#primaryimage"},"image":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/#primaryimage"},"thumbnailUrl":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2784096120\/bbf56fe2a28c96475e3ac377f435\/Capture-2Bd-E2-80-99e-CC-81cran-2B2026-10-30-2Ba-CC-80-2B12_57_05.png?expires=1794376800&signature=a829daa32ed897361dca864f45bb0b9e928c2efe6d0bb4ddd0b908d4f917982a&req=dicvEsl3m4BdWfMW3nq%2BgUgJ%2ButbSWfo5TpiycoZnIi8vt1NHODq1vVybOd%2B%0As4kk8yY4P398yzeXisVDh8No2%2Bw%3D%0A","datePublished":"2026-11-03T01:40:10+00:00","dateModified":"2026-11-10T15:11:48+00:00","breadcrumb":{"@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/#breadcrumb"},"inLanguage":"en-BE","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/"]}]},{"@type":"ImageObject","inLanguage":"en-BE","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/#primaryimage","url":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2784096120\/bbf56fe2a28c96475e3ac377f435\/Capture-2Bd-E2-80-99e-CC-81cran-2B2026-10-30-2Ba-CC-80-2B12_57_05.png?expires=1794376800&signature=a829daa32ed897361dca864f45bb0b9e928c2efe6d0bb4ddd0b908d4f917982a&req=dicvEsl3m4BdWfMW3nq%2BgUgJ%2ButbSWfo5TpiycoZnIi8vt1NHODq1vVybOd%2B%0As4kk8yY4P398yzeXisVDh8No2%2Bw%3D%0A","contentUrl":"https:\/\/downloads.intercomcdn.com\/i\/o\/c9wnmh12\/2784096120\/bbf56fe2a28c96475e3ac377f435\/Capture-2Bd-E2-80-99e-CC-81cran-2B2026-10-30-2Ba-CC-80-2B12_57_05.png?expires=1794376800&signature=a829daa32ed897361dca864f45bb0b9e928c2efe6d0bb4ddd0b908d4f917982a&req=dicvEsl3m4BdWfMW3nq%2BgUgJ%2ButbSWfo5TpiycoZnIi8vt1NHODq1vVybOd%2B%0As4kk8yY4P398yzeXisVDh8No2%2Bw%3D%0A"},{"@type":"BreadcrumbList","@id":"https:\/\/www.accountable.eu\/en-be\/help-center\/how-do-you-choose-the-automatic-numbering-for-your-invoices\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.accountable.eu\/en-be\/"},{"@type":"ListItem","position":2,"name":"Help Center","item":"https:\/\/www.accountable.eu\/en-be\/help-center\/"},{"@type":"ListItem","position":3,"name":"How do you choose the automatic numbering for your invoices?"}]},{"@type":"WebSite","@id":"https:\/\/www.accountable.eu\/en-be\/#website","url":"https:\/\/www.accountable.eu\/en-be\/","name":"Accountable","description":"Your accountant and tax advisor on your smartphone","publisher":{"@id":"https:\/\/www.accountable.eu\/en-be\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.accountable.eu\/en-be\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-BE"},{"@type":"Organization","@id":"https:\/\/www.accountable.eu\/en-be\/#organization","name":"Accountable","url":"https:\/\/www.accountable.eu\/en-be\/","logo":{"@type":"ImageObject","inLanguage":"en-BE","@id":"https:\/\/www.accountable.eu\/en-be\/#\/schema\/logo\/image\/","url":"https:\/\/www.accountable.eu\/wp-content\/uploads\/2026\/04\/logo-512.png","contentUrl":"https:\/\/www.accountable.eu\/wp-content\/uploads\/2026\/04\/logo-512.png","width":512,"height":512,"caption":"Accountable"},"image":{"@id":"https:\/\/www.accountable.eu\/en-be\/#\/schema\/logo\/image\/"}}]}},"_links":{"self":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center\/38060","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center"}],"about":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/types\/help_center"}],"version-history":[{"count":1,"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center\/38060\/revisions"}],"predecessor-version":[{"id":38666,"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_center\/38060\/revisions\/38666"}],"wp:attachment":[{"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/media?parent=38060"}],"wp:term":[{"taxonomy":"help_label","embeddable":true,"href":"https:\/\/www.accountable.eu\/en-be\/wp-json\/wp\/v2\/help_label?post=38060"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}