{"id":38321,"date":"2026-11-07T02:42:34","date_gmt":"2026-11-07T01:42:34","guid":{"rendered":"https:\/\/www.accountable.eu\/help-center\/converting-from-natural-person-to-a-company-bv-srl\/"},"modified":"2026-11-10T16:11:11","modified_gmt":"2026-11-10T15:11:11","slug":"converting-from-natural-person-to-a-company-bv-srl","status":"publish","type":"help_center","link":"https:\/\/www.accountable.eu\/en-be\/help-center\/converting-from-natural-person-to-a-company-bv-srl\/","title":{"rendered":"Converting from natural person to a company (BV\/SRL)"},"content":{"rendered":"<p class=\"no-margin font-inter\">In this article, we explain how to make that switch and what you need to consider along the way. <\/p>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_866e3490d4\">What\u2019s the difference between a sole proprietorship and a private limited company (BV\/SRL)? <\/h1>\n<p class=\"no-margin font-inter\">With a <b>sole proprietorship<\/b> (also known as a natural person business), there is no legal distinction between your private assets and those of your business. This means that, in principle, you are personally liable for your business\u2019s debts and obligations with your entire personal assets. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">A <b>private limited company (BV\/ SRL)<\/b> has its own legal personality and assets. These assets are separate from the private assets of the shareholders. As a result, your personal assets are generally better protected against the risks associated with your business.<\/p>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #feedaf80; border-color: #fbc91633;\">\n<p class=\"no-margin font-inter\">\ud83d\udca1 <b>Still unsure whether setting up a company is right for you?<\/b> We compare the pros and cons in detail in <a href=\"https:\/\/www.accountable.eu\/en-be\/blog\/sole-trader-to-company-when-how\/\" target=\"_blank\" class=\"intercom-content-link font-inter\">this article<\/a>.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_25ec147987\">Switching from a sole proprietorship to a BV\/ SRL<\/h1>\n<p class=\"no-margin font-inter\">Have you decided that you want to switch to a BV\/SRL? Then you can get started with the following step-by-step guide.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_e4ba00cc00\">Step 1: Find an accountant and lay the foundations for your BV\/ SRL<\/h2>\n<p class=\"no-margin font-inter\">Switching from a sole proprietorship to a BV\/SRL requires largely the same preparation as setting up a new one. Unlike with a sole proprietorship, a BV\/SRL needs double-entry bookkeeping, annual accounts and a corporate tax return, which are all handled by an accountant.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">That\u2019s why the first step is to find an external accountant who specialises in companies and is willing to take on your file. Ideally, you involve them before you go to the notary, because they can help you with the most important decisions right from the start.<\/p>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #feedaf80; border-color: #fbc91633;\">\n<p class=\"no-margin font-inter\">\ud83d\udc49 Don\u2019t have an accountant yet? We explain how to find one in<a href=\"https:\/\/help.accountable.eu\/en\/articles\/8330449-how-can-i-request-the-help-of-an-accountant\" target=\"_blank\" class=\"intercom-content-link font-inter\"> this article<\/a>. <\/p>\n<\/div>\n<p class=\"no-margin font-inter\">Together with your accountant, you\u2019ll consider questions such as:<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Will you start on your own or with one or more shareholders?<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">How much will you contribute when setting up the company?<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">What activities will your BV\/SRL carry out?<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">What costs and revenue do you expect in the first few years?<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">How much money do you need to get your business off the ground and keep it financially healthy?<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">Since 2019, there is no longer a legally required minimum capital for a BV\/SRL. In the past, for example, you had to provide \u20ac18,550 in capital. Today, you determine the amount of initial capital your business needs.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">That doesn\u2019t mean you can simply start with any amount. You must provide sufficient initial assets for the company\u2019s planned activities. A <b>realistic financial plan<\/b> is therefore essential. It should demonstrate that the company has sufficient resources to start its activities and remain financially viable for at least two years.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #d7efdc80; border-color: #1bb15733;\">\n<p class=\"intercom-align-center no-margin font-inter\">In most cases, it\u2019s <b>your accountant<\/b> <b>who draws up this financial plan<\/b> for you. Exactly how much initial capital you need depends largely on your activities and plans, so your accountant will help you determine what level is realistic for your BV\/SRL.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_0cf39b3175\">Step 2: Set up your BV\/SRL with a notary<\/h2>\n<p class=\"no-margin font-inter\">Once you know what you want your BV\/SRL to look like, it\u2019s time to visit the notary.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Together with you, the notary will draw up the deed of incorporation and the company\u2019s articles of association. A notarial deed of incorporation is mandatory for a BV\/SRL, so this step cannot be skipped. You\u2019ll also hand over the financial plan your accountant prepared.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_c568f4d51f\">Step 3: Close your sole proprietorship and register your BV\/SRL<\/h2>\n<p class=\"no-margin font-inter\">Once your BV\/SRL has been officially incorporated, you\u2019ll also need to update your administration.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Your sole proprietorship will be closed down, and your BV\/SRL will be registered as a new business. You can arrange this through an <b>accredited business counter<\/b>. The business counter will then take care of the necessary registrations and updates in the Crossroads Bank for Enterprises (CBE).<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Keep in mind that the costs depend on the number of business units. In 2026, you can expect to pay around <b>\u20ac111.50 per business unit<\/b> for a registration or deregistration. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Closing your sole proprietorship also comes with a few final obligations, such as your last VAT return and your annual client listing. We explain how you can close your sole proprietorship step by step in<a href=\"https:\/\/help.accountable.eu\/en\/articles\/8294816-what-should-i-do-to-close-my-business\" target=\"_blank\" class=\"intercom-content-link font-inter\"> this article<\/a>.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #fed9db80; border-color: #fd3a5733;\">\n<p class=\"intercom-align-center no-margin font-inter\">\ud83d\udcc6 <b>Don\u2019t forget:<\/b> your sole proprietorship must submit its annual client listing within 3 months of the cessation of its VAT liability.<\/p>\n<\/div>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #feedaf80; border-color: #fbc91633;\">\n<p class=\"intercom-align-center no-margin font-inter\">\ud83d\udea8 <b>Important:<\/b> The switch doesn\u2019t stop at your CBE registration. Don\u2019t forget to update your invoicing, bank account, contracts, insurance, permits and other administration. From this point on, you\u2019re working with a new legal entity.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_6f6ce06b32\">Step 4: Review your social security contributions<\/h2>\n<p class=\"no-margin font-inter\">Your personal registration with a social insurance fund remains in place. But once your BV\/SRL is set up, there\u2019s an additional requirement: <b>your company must also register with a social insurance fund and pay an annual company contribution<\/b>.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #d7efdc80; border-color: #1bb15733;\">\n<p class=\"intercom-align-center no-margin font-inter\">You must register your company with a social insurance fund no later than <b>3 months after it acquires legal personality<\/b>.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Your personal social security contributions, meanwhile, continue to be based on your own income.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Do you expect your income to remain roughly the same as before the switch? Then you may not need to make any changes to your personal contributions.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Do you expect your income to increase? In that case, it may be worth adjusting your provisional contributions now.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>Why?<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">You avoid a large adjustment payment later on.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Higher social security contributions are tax-deductible.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Voluntarily paying higher contributions can reduce the amount you\u2019ll have to pay when your final income is calculated.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\n<h1 class=\"font-degular\" id=\"h_be33d9b499\">What else do you need to consider?<\/h1>\n<p class=\"no-margin font-inter\">Switching from a sole proprietorship to a BV\/SRL doesn\u2019t just mean adopting a new legal structure. Your taxes, VAT administration and accounting will also change. So there are a few other things to keep in mind when making the switch.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_80538cf225\">Your personal income tax return<\/h2>\n<p class=\"no-margin font-inter\">Are you switching from a sole proprietorship to a BV\/SRL during the year? You\u2019ll still file just <b>one annual personal income tax return<\/b>.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">The profit from your sole proprietorship up until the switch is reported as professional income. Any <b>capital gains on cessation<\/b> must also be reported in part 2 of your personal income tax return. The profit your BV\/SRL makes after the switch is instead subject to corporate income tax. However, any <b>director\u2019s remuneration<\/b> you receive from your BV\/SRL must still be declared in your personal income tax return.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #d7efdc80; border-color: #1bb15733;\">\n<p class=\"intercom-align-center no-margin font-inter\">A <b>capital gain on cessation<\/b> is the gain you realise when, upon closing your sole proprietorship, you sell or transfer certain business assets, such as equipment, inventory or goodwill.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">The exact tax treatment depends on your situation, so it\u2019s best to discuss this with your accountant.<\/p>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_9788b2fcf0\">VAT: deregistration, activation and returns for both entities<\/h2>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #fed9db80; border-color: #fd3a5733;\">\n<p class=\"intercom-align-center no-margin font-inter\">\u26a0\ufe0f <b>Good to know<\/b>: in most cases, <b>your accountant will take care of these VAT formalities for you.<\/b> Below, we explain what happens so you know what to expect, but you usually don\u2019t need to handle this yourself.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\"><b>1) Deregistration<\/b><\/p>\n<p class=\"no-margin font-inter\">When switching to a BV\/SRL, you need to deregister the VAT number of your sole proprietorship. You can do this using form 604C, either yourself via MyMinfin or with the help of your VAT office or business counter. Your VAT number will then be cancelled.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>2) Activation<\/b><\/p>\n<p class=\"no-margin font-inter\">Your VAT number is not transferred from your sole proprietorship to your BV\/SRL. Since these are two separate entities, your BV\/SRL will receive its own company number and must activate a new VAT number using form 604A.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>3) VAT returns<\/b><\/p>\n<p class=\"no-margin font-inter\">Because your sole proprietorship and BV\/SRL are two separate taxable entities, you don\u2019t file a combined VAT return. VAT administration must be handled separately for each entity.<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Final VAT return for your sole proprietorship:<\/b> covers the period up to the date of cessation. Any remaining goods or fixed assets on which VAT is due must be included, unless an exemption applies.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>First VAT return for your BV\/SRL:<\/b> covers the period from the activation of the new VAT number.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Customer listing:<\/b> your sole proprietorship must also file its customer listing separately, within 3 months of the cessation.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_e47596266b\"><b>What can you (and can\u2019t you) do in Accountable as a BV\/SRL?<\/b><\/h2>\n<p class=\"no-margin font-inter\">Accountable is a great tool to manage the day-to-day side of your BV\/SRL, <b>together with your accountant<\/b>. However, you can\u2019t handle your company\u2019s full accounting in Accountable alone, so you\u2019ll always need an accountant.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\"><b>\u2705 What you can do in Accountable:<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Create, customise and send your sales invoices<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Scan and encode your receipts and purchase invoices<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Follow up on your figures and cash flow in real time<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Anticipate how much VAT you\u2019ll need to pay, and prepare your VAT returns, annual client listing and intra-EU listing<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\"><b>\u274c What your accountant takes care of:<\/b><\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Double-entry bookkeeping<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Your corporate tax return<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Your annual accounts and their filing with the National Bank (where applicable)<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\">Minutes of the general meeting of shareholders<\/p>\n<\/li>\n<\/ul>\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #feedaf80; border-color: #fbc91633;\">\n<p class=\"no-margin font-inter\">\ud83d\udcc2 Want to know more? Read:<a href=\"https:\/\/help.accountable.eu\/en\/articles\/2625491-does-accountable-work-for-limited-companies-e-g-bv-srl\" target=\"_blank\" class=\"intercom-content-link font-inter\"> Does Accountable work for limited companies (BV\/SRL)?<\/a><\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_171084ae75\">Practical steps in Accountable: new account &amp; transition period<\/h2>\n<p class=\"no-margin font-inter\">When switching to a BV\/SRL, you\u2019ll need a new, separate account. Your existing sole proprietorship account cannot be converted into a company account because the two business structures are legally distinct.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">Keep your sole proprietorship account active so you can complete your bookkeeping and correctly prepare your final VAT return, customer listing and personal income tax return. At the same time, create a new account with the <b>\u201cCompany\u201d <\/b>business type, linked to your BV\/SRL\u2019s new company number and VAT number.<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">There\u2019s no need to transfer any data between your Accountable accounts: your sole proprietorship\u2019s bookkeeping stays in the old account, while you\u2019ll use the new account for your BV\/SRL from the moment you switch. If income and expenses from your sole proprietorship are taken over by your BV\/SRL, your accountant will process this in your company\u2019s accounts.<\/p>\n<p class=\"no-margin font-inter\">\n<div class=\"intercom-interblocks-callout\" style=\"background-color: #d7efdc80; border-color: #1bb15733;\">\n<p class=\"intercom-align-center no-margin font-inter\">\ud83d\udca1<b>Tip:<\/b> if it\u2019s beneficial for your situation, your accountant can take over the income and expenses of your sole proprietorship from <b>the last 6 months<\/b> before the start of your BV\/SRL into your company. Your accountant knows how to handle this correctly, so be sure to discuss it with them.<\/p>\n<\/div>\n<p class=\"no-margin font-inter\">\n<h2 class=\"font-degular\" id=\"h_97a6f1ddae\">Timing the switch: decision date, incorporation and VAT activation<\/h2>\n<p class=\"no-margin font-inter\">Several dates are important when switching to a BV\/SRL. The date you decide to make the switch is not automatically the official start date of your BV\/SRL or the date on which its VAT number becomes active. It\u2019s therefore important to coordinate these dates carefully with your accountant and notary.<\/p>\n<ul>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Decision date:<\/b> the moment you decide to make the switch. This is not, in itself, an official legal or tax date.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>Date of the notarial deed:<\/b> the date on which your BV\/SRL is legally incorporated.<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>CBE registration:<\/b> the administrative registration of your BV\/SRL with the Crossroads Bank for Enterprises (CBE).<\/p>\n<\/li>\n<li class=\"font-inter\">\n<p class=\"no-margin font-inter\"><b>VAT activation:<\/b> the date on which your BV\/SRL\u2019s new VAT number becomes active.<\/p>\n<\/li>\n<\/ul>\n<p class=\"no-margin font-inter\">The timing determines which income belongs to your sole proprietorship and which belongs to your BV. It also helps prevent you from starting business activities before your VAT number is active. <\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">So make sure to coordinate the closure of your sole proprietorship, the incorporation of your BV\/SRL and your VAT registration with your accountant and notary well in advance to avoid administrative and tax issues. <\/p>\n<p class=\"no-margin font-inter\">\n<hr>\n<p class=\"no-margin font-inter\">Still unsure whether a BV\/SRL is the right choice for your situation, or do you have questions about making the switch? Feel free to send us a message via the chat or via <a href=\"mailto:support@accountable.eu\" target=\"_blank\" class=\"intercom-content-link font-inter\">support@accountable.eu<\/a><\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">We\u2019re happy to help! \ud83d\ude0a<\/p>\n<p class=\"no-margin font-inter\">\n<p class=\"no-margin font-inter\">\n","protected":false},"excerpt":{"rendered":"<p>Your business is doing well, your revenue is growing, and your sole proprietorship may no longer feel like the right fit for where you are today. Sooner or later, you may find yourself asking: is it time to switch to a company, such as a BV\/ SRL?<\/p>\n","protected":false},"featured_media":0,"template":"","help_label":[517,650],"class_list":["post-38321","help_center","type-help_center","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Converting from natural person to a company (BV\/SRL) - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/converting-from-natural-person-to-a-company-bv-srl\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Converting from natural person to a company (BV\/SRL) - Accountable\" \/>\n<meta property=\"og:description\" content=\"Your business is doing well, your revenue is growing, and your sole proprietorship may no longer feel like the right fit for where you are today. 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