{"id":15604,"date":"2020-08-19T11:28:53","date_gmt":"2020-08-19T09:28:53","guid":{"rendered":"https:\/\/fix-blog.local\/blog\/how-to-draft-terms-and-conditions-for-your-business\/"},"modified":"2025-03-26T15:17:20","modified_gmt":"2025-03-26T14:17:20","slug":"how-to-draft-terms-and-conditions-for-your-business","status":"publish","type":"post","link":"https:\/\/www.accountable.eu\/en-be\/blog\/how-to-draft-terms-and-conditions-for-your-business\/","title":{"rendered":"How to draft terms and conditions for your business"},"content":{"rendered":"\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>You may already have seen these terms and conditions on an invoice or a quote you have received. You may be wondering whether, as a self-employed, you need some too&#8230; and if so, how to establish them!<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Our advice: it is worthwhile to draw up sound general terms and conditions! They have several advantages.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">First of all,&nbsp; terms and conditions limit misunderstandings between you and the client. In addition, they provide a lot of valuable information about your company and what you are selling. They reinforce your company&#8217;s image of reliability and professionalism. In addition, you can protect yourself against customers who tend to pay too late.<\/p>\n\n\n\n<h2 id=\"terms-and-conditions-aka-the-fine-print\" class=\"wp-block-heading font-degular scroll-mt-32\">Terms and conditions, aka the &#8220;fine print&#8221;<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">A bit of theory to begin with: these conditions are the rights and obligations that apply between the buyer and the seller. These conditions are written specifically for your business. They may contain provisions that are not specified in the law. The clearer the communication, the better for both buyer and seller!<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">We could say that these terms and conditions are commonly referred to as &#8220;the small print&#8221; at the bottom of the invoice. As a seller, you should always be clear and concise. In this way, you also create the necessary trust with your customers: professional and reliable.<\/p>\n\n\n\n<h2 id=\"general-terms-and-conditions-highly-recommended-yet-not-mandatory\" class=\"wp-block-heading font-degular scroll-mt-32\">General terms and conditions: highly recommended, yet not mandatory<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">You are not legally obliged to include terms and conditions of sale in your quote or invoice. If you decide not to include your own terms and conditions, you are still protected by law.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">However, we strongly advise you to determine and use your own terms and conditions. If they are properly drafted, they bring more clarity and certainty to your discussions with customers.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">With Accountable, you can easily add your own terms and conditions to every invoice you create in the app.<\/p>\n\n\n\n<h2 id=\"the-content-of-your-general-terms-and-conditions\" class=\"wp-block-heading font-degular scroll-mt-32\">The content of your general terms and conditions<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">It is important to think about it carefully: your terms and conditions should meet some requirements, in order to be valid. Otherwise, they will be declared null and void!<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">First of all, you have an obligation to provide certain information. This means that you are legally obliged to inform your customers of the general terms and conditions that apply to your services or products before or during the conclusion of the contract :<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Provide your own <strong>contact details<\/strong>: business name, address, contact details, etc.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">If applicable, you can also clarify the <strong>terms of delivery<\/strong>: duration, costs, your field of action, etc.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Include your <strong>payment information<\/strong>: VAT, shipping costs, payment terms, etc.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Finally, mention the <strong>penalties incurred in case of late payment<\/strong>. What interest do you charge for late payment, from what deadlines and amounts?<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">By signing all this, the customer accepts your terms and conditions of sale.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">These conditions must be clear: legible, without contradictions nor ambiguity. It is also in your interest: if they are subject to interpretation, it is the interpretation most favorable to the customer that is generally adopted.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Finally, the legislator requires that buyers and sellers have balanced rights and obligations. For example, you should not include exaggerated penalties in your invoices to convince the customer to pay on time. Unreasonable compensation can also become null and void!<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">In addition to this basic information, think about other conditions of sale that would apply to your business: is there a legal guarantee? Do you want to grant certain derogations or extensions?<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow pl-4 border-l-4 border-purple italic my-6 text-black\">\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">\ud83d\udccc Don&#8217;t forget the privacy aspect: be clear about what information you collect from your customers and the purposes you use it for.<\/p>\n<\/blockquote>\n\n\n\n<h2 id=\"establishing-terms-conditions-do-you-do-it-yourself-or-should-you-ask-for-help\" class=\"wp-block-heading font-degular scroll-mt-32\">Establishing terms &amp; conditions: do you do it yourself or should you ask for help?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">It is tempting to copy a competitor&#8217;s terms and conditions to save time. Be careful! In most cases, they will not be completely adapted to your business. These terms and conditions may not fully cover you in the event of a problem.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">It is, therefore, preferable to establish your own general conditions. You can always have them read by a lawyer, or, better still, have a lawyer write them up for you. This is certainly an investment, but a smart investment: it can save you a lot of costs, time and discussion during your career as a self-employed person!<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">You can incorporate these terms and conditions into your quote: it is always best for your customer to know what they are committing to when they accept an offer! If necessary, you #B3EDFFcan find a sample quote <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/create-your-quote\/\">here<\/a>.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">You can also attach them to <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/download\/\">the invoice that you create in our app<\/a>. Alternatively, you can mention in the comments box some precautions you want to take when selling a good or service!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>You may already have seen these terms and conditions on an invoice or a quote you have received. You may be wondering whether, as a self-employed, you need some too&#8230; and if so, how to establish them! Our advice: it is worthwhile to draw up sound general terms and conditions! They have several advantages. First [&hellip;]<\/p>\n","protected":false},"author":26,"featured_media":1928,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[270,271],"tags":[247],"class_list":["post-15604","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-insights","category-invoices","tag-become-self-employed"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to draft terms and conditions for your business - Accountable<\/title>\n<meta name=\"description\" content=\"We explain you all you need to know about the terms and conditions you should add to your invoice or, even better, to your quote as a self-employed in Belgium\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/blog\/how-to-draft-terms-and-conditions-for-your-business\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to draft terms and conditions for your business - 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