{"id":20048,"date":"2025-12-09T10:33:56","date_gmt":"2025-12-09T09:33:56","guid":{"rendered":"https:\/\/www.accountable.eu\/?p=20048"},"modified":"2025-12-09T10:33:57","modified_gmt":"2025-12-09T09:33:57","slug":"reclaiming-vat","status":"publish","type":"post","link":"https:\/\/www.accountable.eu\/en-be\/blog\/reclaiming-vat\/","title":{"rendered":"Reclaiming VAT: how does it work?"},"content":{"rendered":"\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>As a business owner, if you\u2019re registered for VAT, you need to charge your customers VAT and state this clearly on the invoices you send them. You collect these VAT amounts from your customers, but they\u2019re not yours to keep \u2013 you need to pay them to the tax authorities at fixed times during the year. However, you can deduct any VAT you\u2019ve paid on your own business purchases from the amount you owe to the State.<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Read on to find out how and when you can reclaim VAT.<\/strong>&nbsp;<\/p>\n\n\n\n<h2 id=\"reclaiming-vat\" class=\"wp-block-heading font-degular scroll-mt-32\">Reclaiming VAT<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Invoicing and receiving VAT and repaying it to the State requires a fair amount of admin. But all this work also has a positive side. Are you a VAT-registered business owner? Then you can&nbsp;<strong>reclaim<\/strong>&nbsp;the VAT you pay on your business purchases.&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">In other words, you can&nbsp;<strong>deduct the amount of VAT<\/strong>&nbsp;you\u2019ve paid from the amount of VAT <strong>you owe<\/strong>&nbsp;to the tax authorities. This makes the computer you bought or the training you signed up for a little bit cheaper.&nbsp;<\/p>\n\n\n\n<h3 id=\"subject-to-vat-or-not\" class=\"wp-block-heading font-degular scroll-mt-32\">Subject to VAT or not?&nbsp;<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Is your annual turnover\u00a0<strong>less than \u20ac25,000?<\/strong>\u00a0If so, you can\u00a0<a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/blog\/vat-exemption-small-business\/\">apply for VAT exemption<\/a>. In this case, you don&#8217;t charge your customers VAT and therefore have no VAT to repay to the tax authorities.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The downside is that you can&#8217;t reclaim VAT on your purchases. VAT exemption is subject to various conditions.\u00a0<\/p>\n\n\n\n<h2 id=\"can-i-reclaim-the-full-vat-amount\" class=\"wp-block-heading font-degular scroll-mt-32\">Can I reclaim the full VAT amount?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">An important condition for&nbsp;reclaiming VAT&nbsp;is that your purchase falls under the category of&nbsp;<strong>business expenses.<\/strong> This means that you need the product or service in order to carry out your professional activity. Examples&nbsp;of&nbsp;business expenses&nbsp;include:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">a laptop;\u00a0<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">office supplies such as ink cartridges, paper and pens;\u00a0<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">books and magazines related to your field;\u00a0<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">training to improve your productivity.\u00a0<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The book of bedtime stories you buy to read to your children is not a business expense.&nbsp;<\/p>\n\n\n\n<h3 id=\"a-valid-purchase-invoice\" class=\"wp-block-heading font-degular scroll-mt-32\">A valid purchase invoice<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Another important condition for being able to reclaim VAT is having a valid purchase invoice. In terms of validity, the same requirements apply to both purchase invoices and <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/blog\/what-is-an-invoice-and-what-does-it-include\/\">sales invoices<\/a>: the purchase invoice must include&nbsp;<strong>your VAT number<\/strong>&nbsp;and the applicable VAT rate. If it doesn&#8217;t, the invoice is not legally valid and you can\u2019t reclaim the VAT.&nbsp;<\/p>\n\n\n\n<h3 id=\"limitations-on-tax-deductibility\" class=\"wp-block-heading font-degular scroll-mt-32\">Limitations on tax deductibility&nbsp;<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">There are also some legal restrictions to keep in mind, depending on the nature of the purchase. Sometimes VAT&nbsp;is&nbsp;not&nbsp;deductible&nbsp;at all or only deductible up to a fixed percentage \u2013 even if it\u2019s a&nbsp;business&nbsp;expense. Here are some examples of&nbsp;<strong>limited VAT deductibility:<\/strong>&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">VAT on\u00a0<strong>passenger cars<\/strong>\u00a0is deductible up to\u00a0<strong>50%.<\/strong> If the car is for both professional and private use, you first need to determine the percentage of business use. You can then reclaim 50% of the VAT on this part.\u00a0<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">VAT\u00a0on\u00a0<strong>restaurant expenses\u00a0is not deductible.<\/strong>\u00a0<\/li>\n<\/ul>\n\n\n\n<h2 id=\"what-about-vat-on-purchases-made-abroad\" class=\"wp-block-heading font-degular scroll-mt-32\">What about VAT on purchases made abroad?&nbsp;<\/h2>\n\n\n\n<h3 id=\"purchases-in-an-eu-country\" class=\"wp-block-heading font-degular scroll-mt-32\">Purchases in an EU country&nbsp;<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">If you purchase goods or services in another EU country, VAT is usually&nbsp;<a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/blog\/vat-reverse-charge\/\">reverse charged<\/a>. This means that the seller doesn&#8217;t charge you VAT. However, you\u2019re still required to&nbsp;<strong>declare and pay<\/strong>&nbsp;the VAT amount. You can then deduct this VAT from your own VAT return, so the transaction almost always cancels itself out.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 id=\"purchases-outside-the-eu\" class=\"wp-block-heading font-degular scroll-mt-32\">Purchases outside the EU<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Even if you purchase goods or services <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/blog\/business-purchases-outside-eu\/\">outside the EU,<\/a>&nbsp;you can usually reclaim the VAT. This needs to be handled directly with the country in which you purchased the product or service.&nbsp;<\/p>\n\n\n\n<h2 id=\"how-to-reclaim-vat\" class=\"wp-block-heading font-degular scroll-mt-32\">How to reclaim VAT?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">To reclaim VAT, you need to submit a claim to <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/finance.belgium.be\/en\/E-services\/intervat\">Intervat<\/a> along&nbsp;with your periodic VAT return. This declaration indicates the amount of VAT you\u2019re paying from sales invoices and the amount of VAT you\u2019re reclaiming from business purchases.&nbsp;If the amount of VAT to be reclaimed is higher than the amount of VAT owed, the VAT authorities will pay you the difference.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 id=\"vat-refunds-as-of-e50\" class=\"wp-block-heading font-degular scroll-mt-32\">VAT refunds as of \u20ac50<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The VAT authorities will only process a VAT refund if the amount exceeds the&nbsp;<strong>minimum threshold of \u20ac50.<\/strong><\/p>\n\n\n\n<h2 id=\"keep-an-accurate-overview-with-accountable\" class=\"wp-block-heading font-degular scroll-mt-32\">Keep an accurate overview with Accountable<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">In Accountable, you can easily record invoices and receipts to track your expenses. Our app also ensures your invoices comply with legal requirements and&nbsp;<strong>automatically prepares your VAT return.<\/strong> All you have to do is submit it!<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/download\/\">Try Accountable now<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As a business owner, if you\u2019re registered for VAT, you need to charge your customers VAT and state this clearly on the invoices you send them. You collect these VAT amounts from your customers, but they\u2019re not yours to keep \u2013 you need to pay them to the tax authorities at fixed times during the [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":14860,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[275],"tags":[262],"class_list":["post-20048","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-vat","tag-vat"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Reclaiming VAT: how does it work? - Accountable<\/title>\n<meta name=\"description\" content=\"When is VAT deductible or not and what do you need to do to reclaim it as a self-employed in Belgium? 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