{"id":2414,"date":"2021-02-16T13:32:51","date_gmt":"2021-02-16T12:32:51","guid":{"rendered":"https:\/\/prod-migration-second.local\/?p=2414"},"modified":"2024-09-18T11:43:14","modified_gmt":"2024-09-18T09:43:14","slug":"copyrights-revenue-for-belgian-freelancers","status":"publish","type":"post","link":"https:\/\/www.accountable.eu\/en-be\/blog\/copyrights-revenue-for-belgian-freelancers\/","title":{"rendered":"Copyrights revenue for Belgian freelancers"},"content":{"rendered":"\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>You are software developer, marketeer, creative, writer, translator, or you simply produce original artistic or literary material. You heard about copyrights and how those might help you lower your taxes?<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">This article is made for you: in the next 1000 words, we will cover what copyrights are, how they are taxed and how concretely you can invoice with copyright. A concrete simple guide that might call for in-depth discussions, naturally. In which case, we&#8217;d be happy to help through the in-app support.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><em>Do you want to optimise your taxes?<br>Here is a short piece to help you do so. <\/em><em>Let&#8217;s go \u2935\ufe0f<\/em><\/p>\n\n\n<p><iframe loading=\"lazy\" title=\"COPYRIGHT REVENUE | How to save taxes as a creator | ACCOUNTABLE\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/0Brpjl7I7iM?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n\n\n\n<h2 id=\"tax-gains-for-copyrights-from-50-to-15-or-even-lower-%f0%9f%92%aa\" class=\"wp-block-heading font-degular scroll-mt-32\">Tax gains for copyrights: from 50% to 15%&#8230;or even lower \ud83d\udcaa<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">It&#8217;s simple: copyright income is taxed at a flat rate of 15%. This tax rate is further reduced by the application of flat-rate charges (charges forfaitaires): 50% on income up to \u20ac18.720 per year (1st bracket) and 25% for the revenue from this number up to \u20ac37.450 (2nd bracket).<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Concretely, the first \u20ac18.720 received by a copyright author during a year is therefore taxed at a rate of 7.5% and the following \u20ac18.720 is taxed at 11.25%. This is a far cry from the marginal rate applied to professional income, which can rise above 50% (when social security contributions are taken into account).<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Attention, this regime is applicable up to \u20ac70.220 of copyright income received per year (2023 figures). For the surplus, you can safely consider it will be taxed as professional income.<\/p>\n\n\n\n<h2 id=\"am-i-eligible-for-copyrights-in-belgium\" class=\"wp-block-heading font-degular scroll-mt-32\">Am I eligible for copyrights in Belgium?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">It&#8217;s both simple and&#8230;complex: there are eligibility criteria relative to you, as a person, and to your work, the type of good or services you provide. Let&#8217;s look at those quickly.<\/p>\n\n\n\n<h3 id=\"%f0%9f%92%81%e2%99%82%ef%b8%8f-conditions-linked-to-you\" class=\"wp-block-heading font-degular scroll-mt-32\">\ud83d\udc81\u200d\u2642\ufe0f Conditions linked to You<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Special taxation for copyrights is only applicable as such to<strong> natural persons<\/strong> (<em>personnes physiques<\/em> or <em>eenmanszaken<\/em>). When harvested by limited companies, revenue from creative work are not accounted for separately.<\/p>\n\n\n\n<h3 id=\"%e2%9c%8f%ef%b8%8f-conditions-linked-to-your-work\" class=\"wp-block-heading font-degular scroll-mt-32\">\u270f\ufe0f Conditions linked to your Work<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">In order to benefit from reduced taxation, two elements are required: a work protected by copyright (yes&#8230;) and an income that is derived from the transfer or license of copyright. This seems obvious, but be careful you understand those concepts properly, risks are real.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The income must be related to a work protected by copyright <em>(droit d&#8217;auteur \/<\/em> <em>auteursrecht<\/em>) as set out in Book 11, title 5 of the <a class=\"font-inter text-purple underline underline-offset-1\" href=\"http:\/\/www.ejustice.just.fgov.be\/cgi_loi\/change_lg.pl?language=nl&amp;la=N&amp;cn=2013022819&amp;table_name=wet\">Belgian Code of Economic Law<\/a>. The law refers to &#8220;literary and artistic works&#8221; but these concepts must be understood broadly. Thus, software, certain databases, 3D designs or technical and scientific literature can be protected.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">To be protected by copyright, a work must exist in a concrete form (read: it cannot be just a concept or an idea) and must be original, i.e. &#8220;bear the imprint of the author&#8217;s personality&#8221;. Originality is a complex and widely discussed notion in copyright law&#8230; a topic to be left to lawyers, probably.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">No other conditions apply. In particular, a work does not need to be deposited or registered, or be accompanied by certain mentions, to be protected.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Then, copyright (the right to reproduce, modify and communicate the work) must be transferred or licensed to a person, and only the price paid for such transfer or license may be qualified as &#8220;copyright income&#8221;.<\/p>\n\n\n\n<h2 id=\"risks-involved-must-read\" class=\"wp-block-heading font-degular scroll-mt-32\">Risks involved (must read)<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Copyright revenue are a favorite for tax auditors.<br>Expect a strong welcome at your next tax audit.<br>Part of the game, some will say.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The following criteria have been mentioned as important when tax authorities are assessing the validity of copyright revenue:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">the author&#8217;s field(s) of activity and specialty(ies);<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">the organisation of his work, his relations with the possible copyright payer;<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">the method of remuneration applied and the criteria used to determine it;<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">the possible reimbursement of expenses incurred by the author.<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">In practice, tax authorities tend to always require that transfers or licenses of copyright are established in written contracts respecting certain forms, in particular with regard to the remuneration of authors.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Failure to comply with these formalities may lead to the rejection of the application of this favorable tax regime, be warned.<\/p>\n\n\n\n<h3 id=\"how-to-determine-the-part-of-the-revenue-that-can-be-considered-as-copyright-revenue\" class=\"wp-block-heading font-degular scroll-mt-32\">How to determine the part of the revenue that can be considered as copyright revenue?<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Probably the trickiest part in your copyright revenue setup when you are hired to create works and to transfer the resulting copyright: estimating how much should be invoiced as copyright on your bill? 100%? Less?<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Actually, looking at it as percentage of a total amount is a general misconception. There is no part of the revenue considered as copyright revenue as such : the copyright amount on your invoice is the amount that represents the transfer of copyrights to your client. It is NOT the time spent on creative work.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">However, your copyright income may not exceed:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\"><strong>50% for income year 2023<\/strong><\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>40% for income year 2024<\/strong><\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>30% from income year 2025<\/strong><\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">That said, we naturally advise you to discuss the matter with a certified tax advisor, or even better, a specialised lawyer. To get the situation under complete control, we also definitely recommend looking at solutions such as <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.creativeshelter.be\/freelancers\/zo-werkt-creative-shelter\/?utm_source=Blogpost&amp;utm_medium=blog&amp;utm_campaign=Accountable&amp;utm_content=partner%20link\">Creative Shelter<\/a>, a Belgian company we admire.<\/p>\n\n\n\n<h3 id=\"which-vat-rates-apply-for-copyright-revenue\" class=\"wp-block-heading font-degular scroll-mt-32\">Which VAT rates apply for copyright revenue?<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The VAT rate for operations for transfer of copyrights is determined according to the rules set in art. 18, \u00a7 1st, 7\u00b0 of the Belgian VAT code. In most cases, <strong>it will be 6% or 21%<\/strong>, depending on the type of work rendered.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">For software, for instance, it&#8217;s most often 21%.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">For illustrations &amp; drawings, generally 6%.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">For edition work, often 0%.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Don&#8217;t hesitate to contact us if you&#8217;re unsure about the VAT rate to apply.<\/p>\n\n\n\n<h3 id=\"i-heard-my-client-needs-to-pay-withholding-taxes-immediately-on-copyright-revenue-is-it-true-how-important-is-it-for-me\" class=\"wp-block-heading font-degular scroll-mt-32\">I heard my client needs to pay withholding taxes immediately on copyright revenue. Is it true? How important is it for me?<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">True. Your client needs to pre-pay your taxes on this copyright revenue. That&#8217;s the purpose of the withholding tax. Yes, your client pre-pays your tax, you heard properly.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">From your client perspective, it means that the cost of the invoice will consist of<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Your fee (paid to you)<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">The copyright assignment (paid to you)<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">The withholding tax (paid to the Administration)<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">That is why some will say the withholding tax is deducted from the total amount to pay. A question of point of view.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>How much should the withholding tax be?<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Simple: it&#8217;s the amount of taxes you should pay on the copyright revenue: thus 7.5% or 11.25% of the copyright revenue amount set on the invoice, depending on how much copyright you invoiced this year so far (see above).<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Are there other obligations for my client?<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Yes: they also need to register this withholding tax on a <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/financien.belgium.be\/nl\/E-services\/roerende-voorheffing\">specific platform<\/a>. The platform provides them with wiring instruction as well. Failure in doing will put them at risk in case of an audit.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>What happens if my client does not pay this withholding tax?<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">You will need to pay the tax at the end of the year. When your client pays your withholding tax, they also register the tax (see above), which means that those withholding taxes will automatically appear on your income tax statement on TaxOnWeb. If they don&#8217;t appear there, it means they probably did not pay them, which means you will need to pay.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Bear in mind that withholdings paid by your clients are advance payments in any case; your final taxes will be calculated based on the full amount received during the year and you will have to pay the difference at that point. Fair game.<\/p>\n\n\n\n<h2 id=\"check-list-to-start-invoicing-with-copyrights-%e2%9c%85\" class=\"wp-block-heading font-degular scroll-mt-32\">Check-list to start invoicing with copyrights \u2705<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Ready? Let&#8217;s summarise what you need to start invoicing with copyrights in Belgium:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">A clear understanding of what are copyrights and whether or not your work is eligible<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">A good idea of the % of your work that qualifies as copyright<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">A written contract with your client(s), specifying a transfer or license of copyright and a related price<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">On the invoice, you will absolutely need to include:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">A clear indication of the articles that are copyrights (e.g. &#8220;Assignment of copyright&#8221;, &#8220;Toekenning auteursrecht&#8221;, &#8220;Attribution des droits d&#8217;auteur&#8221;)<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Their relative VAT rate (0%, 6% or 21%)<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Additionally, you can (but are not obliged to) mention the amount of the withholding tax that your client will need to pay. Your client needs to pay this withholding tax, so it&#8217;s better (for good business relationships) if you mention it clearly on the invoice.<\/p>\n\n\n\n<h2 id=\"how-it-works-in-accountable\" class=\"wp-block-heading font-degular scroll-mt-32\">How it works in Accountable<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">It works seamlessly in Accountable \ud83d\udc9b:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Your create your invoice with the right items corresponding to your (creative and non-creative) work<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">You add an item for copyrights at the correct VAT rate and name it <em>Assignment of copyright<\/em>,<em> Toekenning auteursrecht <\/em>or<em> Attribution des droits d&#8217;auteur<\/em><\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">In the comments, you add the amount of withholding tax your client needs to pay. See above to learn more about how to compute this amount.<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Doing so, your VAT returns will be 100% correct.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Over the course of 2021, we will enable you to categorise the revenue under &#8220;copyrights&#8221; to make sure your income tax computations are also correct.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Off you go, dear.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">If you have any question, don&#8217;t hesitate to reach out in the app, in the Support tab<\/p>\n","protected":false},"excerpt":{"rendered":"<p>You are software developer, marketeer, creative, writer, translator, or you simply produce original artistic or literary material. You heard about copyrights and how those might help you lower your taxes? This article is made for you: in the next 1000 words, we will cover what copyrights are, how they are taxed and how concretely you [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":2421,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[269,271],"tags":[250,251,261],"class_list":["post-2414","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-important-things-to-know","category-invoices","tag-freelancer-2","tag-independent","tag-taxes"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Copyrights revenue for Belgian freelancers - Accountable<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/blog\/copyrights-revenue-for-belgian-freelancers\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Copyrights revenue for Belgian freelancers - Accountable\" \/>\n<meta property=\"og:description\" content=\"You are software developer, marketeer, creative, writer, translator, or you simply produce original artistic or literary material. 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