{"id":9125,"date":"2024-02-22T18:47:09","date_gmt":"2024-02-22T17:47:09","guid":{"rendered":"https:\/\/fix-blog.local\/blog\/cash-book-receipt-book-belgium\/"},"modified":"2026-08-20T14:51:44","modified_gmt":"2026-08-20T12:51:44","slug":"cash-book-receipt-book-belgium","status":"publish","type":"post","link":"https:\/\/www.accountable.eu\/en-be\/blog\/cash-book-receipt-book-belgium\/","title":{"rendered":"How to keep a cash book and a receipt book"},"content":{"rendered":"\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Do you regularly receive payments without issuing an invoice? Think of hairdressers, shopkeepers, beauticians or psychologists: customers pay at the counter and leave with a till receipt at most. In that case, you need to keep a daily receipts book, and possibly a cash book too. Two documents that are often confused, but each serves its own purpose.<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>On this page, we explain the difference, who needs to keep what, and how to fill them in correctly.<\/strong><\/p>\n\n\n\n<h2 id=\"1-the-difference-between-the-cash-book-and-the-daily-sales-book\" class=\"wp-block-heading font-degular scroll-mt-32\">1. The difference between the cash book and the daily sales book<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The distinction lies in what you record:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\"><strong>The daily receipts book records all your income without an official invoice<\/strong>, whatever the payment method: cash, card, QR code or bank transfer. It is a VAT obligation.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>The cash book records all your cash flows<\/strong>, both income and expenses. A customer pays you in cash? That goes in. You pay a supplier in cash, take money out of the till for private use or deposit cash into your bank account? You record that in the cash book too.<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The same sale can therefore appear in both books: a customer who pays cash without an invoice shows up as a receipt in your daily receipts book and as incoming cash in your cash book.<\/p>\n\n\n\n<h2 id=\"2-the-daily-sales-book\" class=\"wp-block-heading font-degular scroll-mt-32\">2. The daily sales book<\/h2>\n\n\n\n<h3 id=\"who-needs-to-keep-a-daily-sales-book\" class=\"wp-block-heading font-degular scroll-mt-32\">Who needs to keep a daily sales book?<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>The daily sales book or the daily receipts book is mandatory for every VAT-liable business that makes sales without issuing an invoice, typically sales to private customers (B2C).<\/strong> Self-employed people who benefit from <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/blog\/vat-exemption-small-business\/\">the VAT exemption scheme for small businesses<\/a> must also keep one.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">You do not need a daily receipts book if:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">you issue an invoice for every sale (those sales then go in your outgoing invoice book);<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">you work with a registered cash register system (the &#8220;white cash register&#8221; used in the hospitality sector);<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">you fall under the flat-rate VAT scheme. Note: this scheme is being phased out. <em>Since 2022, no new businesses can join it, and it disappears completely on 1 January 2028. Anyone still using it today will therefore also need to keep a daily receipts book from that date.<\/em><\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Hospitality businesses are in principle also subject to this obligation. If you work with a registered cash register system, you are exempt: <\/strong>the white cash register generates the daily receipts book automatically. The registered cash register system is mandatory as soon as your annual turnover from meals reaches 25,000 euros excluding VAT. <\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Smaller establishments that stay below this threshold and do not use one must issue VAT receipts and keep a daily receipts book on top of that.<\/strong><\/p>\n\n\n\n<h3 id=\"how-do-you-fill-in-the-daily-receipts-book\" class=\"wp-block-heading font-degular scroll-mt-32\"><strong>How do you fill in the daily receipts book?<\/strong><\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The rules are simpler than you might think:<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Fill it in daily, at the latest at the end of each working day. You record the total amount of your receipts per day, not each sale separately.<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\"><strong>Split by VAT rate<\/strong>: if you sell at different rates (0%, 6%, 12% or 21%), you record a separate daily total per rate.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>Sales above 500 euros get their own line.<\/strong> If you sell goods for more than 500 euros including VAT, you record that sale separately, with a description of what you sold. Note: until the end of 2025, this threshold was 250 euros. Since 1 January 2026, it has been raised to 500 euros.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>Close off per VAT period<\/strong>: at the end of each month or quarter, you record, per rate, the total turnover excluding VAT and the VAT due. These are the figures you carry over into your VAT return.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>Keep your supporting documents.<\/strong> Till receipts, sales slips or your diary: you must be able to justify the daily totals.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"paper-or-digital-daily-sales-book\" class=\"wp-block-heading font-degular scroll-mt-32\">Paper or digital daily sales book?<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">A paper daily receipts book is filled in with indelible ink, without blank lines and without crossings-out that make the original entry unreadable. Like the rest of your accounts, you keep the book for ten years.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>You may also keep it digitally<\/strong>, provided the entries cannot be altered: you correct a mistake with a corrective entry, not by changing or deleting the old one. <strong>Accountable has a digital daily receipts book that complies with all legal requirements.<\/strong><\/p>\n\n\n    <!-- wp:acf\/blog-annotation -->\n    <div class=\"wp-block-acf-blog-annotation flex items-start gap-4 bg-light-purple py-6 px-4 rounded-lg mb-3 mt-3\">\n                    <img decoding=\"async\" class=\"flex-shrink-0\" src=\"https:\/\/www.accountable.eu\/wp-content\/themes\/accountable\/assets\/rebranding-images\/icons\/blog\/widgets\/bulb.svg\" alt=\"bulb\">\n        \n        <div class=\"blog-annotation__text\">\n            <p class=\"font-inter text-lg text-purple m-0\">You can buy a daily receipts book in most stationery shops, but <strong class=\"font-bold\">you may also keep track of your receipts digitally, for example in Accountable<\/strong>.<\/p>\n        <\/div>\n    <\/div>\n    <!-- \/wp:acf\/blog-annotation -->\n\n\n\n<h3 id=\"example-of-a-daily-sales-book-entry\" class=\"wp-block-heading font-degular scroll-mt-32\">Example of a daily sales book entry<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Imagine you sell garden tools and take in 1,196.50 euros in one day, including a robotic lawnmower at 749 euros:<\/p>\n\n\n\n<figure class=\"wp-block-table acct-table overflow-x-auto md:overflow-x-visible mt-14 pt-8\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Date<\/strong><\/td><td><strong>Description<\/strong><\/td><td><strong>Amount received incl. VAT<\/strong><\/td><td><strong>VAT rate<\/strong><\/td><\/tr><tr><td>21\/08\/2026<\/td><td>Daily takings (various sales)<\/td><td>\u20ac447.50<\/td><td>21%<\/td><\/tr><tr><td>21\/08\/2026<\/td><td>Robotic lawnmower<\/td><td>\u20ac749.00<\/td><td>21%<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 id=\"3-the-cash-book\" class=\"wp-block-heading font-degular scroll-mt-32\">3. The cash book<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>If you regularly work with cash, you must keep a cash book. <\/strong>If you only very occasionally receive a cash payment, a full cash book is generally not necessary, although every cash movement must still be accounted for somewhere in your books.<\/p>\n\n\n\n<h3 id=\"who-should-keep-a-cash-book\" class=\"wp-block-heading font-degular scroll-mt-32\"><strong>Who should keep a cash book?<\/strong><\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Keeping a cash book is mandatory for self-employed people who regularly work with cash.<\/strong> Anyone who only sporadically receives a cash payment or occasionally makes a purchase in cash does not need to keep one.<\/p>\n\n\n\n<h3 id=\"how-to-enter-income-and-expenses-in-a-cash-book\" class=\"wp-block-heading font-degular scroll-mt-32\"><strong>How to enter income and expenses in a cash book<\/strong><\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>The cash book works like a logbook for your till.<\/strong> For each movement, you record the date, a description, the amount and the new cash balance. Small receipts from the same day may be added together.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The balance in your cash book must match what is actually in your till at all times. A negative cash balance is physically impossible and is therefore a red flag during an inspection.<\/p>\n\n\n\n<h2 id=\"4-processing-the-cash-book-and-daily-sales-book-in-your-accounts\" class=\"wp-block-heading font-degular scroll-mt-32\">4. Processing the cash book and daily sales book in your accounts<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>If you are a sole trader and therefore keep simplified accounts, there is no need to process your cash book through accounting software. <\/strong>You only need to keep the cash book up to date and be able to present it.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>With double-entry bookkeeping (legal entities), you need to link your cash book to purchases or sales. <\/strong>This means creating connections in your accounting software between the different types of journals, such as those for purchases, sales, finances and inventory.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Income you record in a daily receipts book does, however, need to be passed on to your accountant or <strong><a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/www.accountable.eu\/en-be\/help-center\/%f0%9f%87%a7%f0%9f%87%aa-how-to-use-the-daily-sales-book-in-accountable\/\">processed in your accounts yourself, for example via Accountable<\/a>.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Do you regularly receive payments without issuing an invoice? Think of hairdressers, shopkeepers, beauticians or psychologists: customers pay at the counter and leave with a till receipt at most. In that case, you need to keep a daily receipts book, and possibly a cash book too. Two documents that are often confused, but each serves [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":9129,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[2,269],"tags":[248,254,259],"class_list":["post-9125","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-humans-of-accountable","category-important-things-to-know","tag-bookkeeping","tag-invoice","tag-sole-propietorship"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to keep a cash book and a receipt book in Belgium - Accountable<\/title>\n<meta name=\"description\" content=\"Do you regularly sell products or services and receive payment in cash, or without an invoice? 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