{"id":9145,"date":"2024-02-23T12:08:28","date_gmt":"2024-02-23T11:08:28","guid":{"rendered":"https:\/\/prod-migration-second.local\/?p=9145"},"modified":"2026-03-11T13:43:50","modified_gmt":"2026-03-11T12:43:50","slug":"annual-client-listing","status":"publish","type":"post","link":"https:\/\/www.accountable.eu\/en-be\/blog\/annual-client-listing\/","title":{"rendered":"The annual client listing for self-employed individuals in Belgium"},"content":{"rendered":"\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>As a self-employed person in Belgium, you are obliged to submit a client list every year in March.<br>On this page you can read whether this obligation also applies to you, which customers exactly must be on the list and how to submit it correctly.<\/strong><\/p>\n\n\n\n<h2 id=\"what-is-the-annual-client-listing\" class=\"wp-block-heading font-degular scroll-mt-32\">What is the annual client listing?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>The annual client listing, or VAT listing, is a list of all Belgian companies to whom you have invoiced at least \u20ac250 (excluding VAT) over the past year.<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Thanks to this client listing, the VAT administration gains valuable insights, such as which companies do business with each other.<\/p>\n\n\n\n<h2 id=\"when-to-submit-the-client-listing\" class=\"wp-block-heading font-degular scroll-mt-32\">When to submit the client listing?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">You must always submit the customer listing for your clients from the previous year<strong> before the 31st of March<\/strong> via Intervat.<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">The VAT listing of Belgian clients you did business with in 2025 should be submitted by <strong>31\/03\/2026<\/strong>.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">The VAT listing of Belgian clients you did business with in 2026 should be submitted by <strong>31\/03\/2027<\/strong>.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"who-needs-to-submit-the-annual-client-listing\" class=\"wp-block-heading font-degular scroll-mt-32\">Who needs to submit the annual client listing?<\/h2>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">All <strong>VAT-registered companies<\/strong>: regardless of whether you are self-employed as a primary or secondary occupation, own a sole proprietorship or a company.<br><\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>Small businesses that are exempt from VAT<\/strong> (max. annual turnover of \u20ac25,000).<br><\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Non-VAT liable businesses, exempt from VAT due to the nature of their activities, do <strong>not<\/strong> need to submit a customer listing. If they have another activity that is VAT-liable, then they must submit a customer listing <strong>for that part only<\/strong>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"819\" height=\"1024\" src=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-EN-819x1024.avif\" alt=\"\" class=\"wp-image-21886 rounded-lg max-w-full h-auto my-6\" style=\"aspect-ratio:0.8;width:361px;height:auto\" srcset=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-EN-819x1024.avif 819w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-EN-240x300.avif 240w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-EN-768x960.avif 768w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-EN.avif 1080w\" sizes=\"auto, (max-width: 819px) 100vw, 819px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>\u26a0\ufe0f So, do not confuse the terms. <\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">A small business exempt from VAT must submit a client listing.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">A non-VAT-liable business (due to its activity) does not.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"the-nihil-client-listing-what-if-my-client-listing-is-empty\" class=\"wp-block-heading font-degular scroll-mt-32\">The &#8216;nihil&#8217; client listing: what if my client listing is empty?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">If your customers are mainly private individuals or do you mostly invoice smaller amounts? Then there&#8217;s a real chance that your client listing remains empty. <\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>In this case, both VAT-liable self-employed individuals, as small business exempt from VAT must submit their client listing, even if it remains empty (&#8216;nihil&#8217; client listing).<\/strong><\/p>\n\n\n    <!-- wp:acf\/blog-annotation -->\n    <div class=\"wp-block-acf-blog-annotation flex items-start gap-4 bg-light-purple py-6 px-4 rounded-lg mb-3 mt-3\">\n                    <img decoding=\"async\" class=\"flex-shrink-0\" src=\"https:\/\/www.accountable.eu\/wp-content\/themes\/accountable\/assets\/rebranding-images\/icons\/blog\/widgets\/exclamation.svg\" alt=\"exclamation\">\n        \n        <div class=\"blog-annotation__text\">\n            <p class=\"font-inter text-lg text-purple m-0\">Before 2026, small businesses that were exempt from VAT only had to submit a customer listing if it contained at least one customer.<strong class=\"font-bold\"> From this year onward, the rules have changed: you must now always submit your customer listing, even if it is empty (a nil return). In addition, from 2026 you must report the total turnover for the previous calendar year.<\/strong><\/p>\n        <\/div>\n    <\/div>\n    <!-- \/wp:acf\/blog-annotation -->\n\n\n\n<h2 id=\"which-clients-should-be-listed-on-the-annual-client-listing\" class=\"wp-block-heading font-degular scroll-mt-32\">Which clients should be listed on the annual client listing?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"> On the VAT or customer listing, you mention:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\"><strong>All Belgian customers (companies) to whom you have invoiced more than \u20ac250 <\/strong>(excluding VAT) in the past year.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>Both VAT-liable businesses and businesses exempt from VAT<\/strong> (small businesses with a turnover up to \u20ac25,000\/year).<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">The following customers do <strong>not<\/strong> need to be on the customer listing:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Private individuals<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Companies to whom you have invoiced less than \u20ac250 (excluding VAT)<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\"><strong>Businesses not liable for VAT due to the nature of their profession<\/strong>: doctors, dentists, etc.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Foreign companies <\/li>\n<\/ul>\n\n\n\n<h2 id=\"how-do-i-prepare-and-submit-my-client-listing\" class=\"wp-block-heading font-degular scroll-mt-32\">How do I prepare and submit my client listing?<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">There are two different ways to prepare and submit your client listing.<\/p>\n\n\n\n<h3 id=\"option-1-you-use-accounting-software\" class=\"wp-block-heading font-degular scroll-mt-32\">Option 1: You use accounting software<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 1: Export your client listing from your accounting software<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">With <strong>Accountable<\/strong>, follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Go to the \u2018Taxes\u2019 tab and select 2025 (On 31\/03\/2026, you submit the client listing for 2025).<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Click \u2018Review and submit\u2019 under client listing.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"349\" src=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/VAT-listing-Accountable-1024x349.jpg\" alt=\"\" class=\"wp-image-17720 rounded-lg max-w-full h-auto my-6\" srcset=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/VAT-listing-Accountable-1024x349.jpg 1024w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/VAT-listing-Accountable-323x110.jpg 323w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/VAT-listing-Accountable-768x262.jpg 768w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/VAT-listing-Accountable-1536x524.jpg 1536w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/VAT-listing-Accountable-2048x699.jpg 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Check your declaration carefully.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Email the listing to yourself.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"413\" src=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-1-1024x413.png\" alt=\"\" class=\"wp-image-17972 rounded-lg max-w-full h-auto my-6\" srcset=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-1-1024x413.png 1024w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-1-323x130.png 323w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-1-768x310.png 768w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-1-1536x620.png 1536w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/Client-listing-1-2048x826.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 2: <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/idp.iamfas.belgium.be\/fas\/XUI\/?spEntityID=fediam.minfin.fgov.be&amp;service=fas&amp;goto=https:\/\/idp.iamfas.belgium.be:443\/am\/saml2\/continue\/metaAlias\/fas2\/idp?secondVisitUrl=\/am\/SSORedirect\/metaAlias\/fas2\/idp?ReqID=s24a1bb17752e095f37c655d6725ffa5275e05a03d&amp;AMAuthCookie=\">Log in to Intervat<\/a><\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">As a sole proprietor, select your own name when logging in. If you have a company, choose your business.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 3: Upload your VAT listing<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Download the client listing (Excel file) from your email.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Upload it to Intervat under \u2018Declaration via file\u2019.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"407\" src=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/declaration-by-file-1-1024x407.jpg\" alt=\"\" class=\"wp-image-17977 rounded-lg max-w-full h-auto my-6\" style=\"width:468px;height:auto\" srcset=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/declaration-by-file-1-1024x407.jpg 1024w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/declaration-by-file-1-323x128.jpg 323w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/declaration-by-file-1-768x305.jpg 768w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/declaration-by-file-1.avif 1418w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 4: Submit your client listing<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Validate the data after uploading.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Sign the declaration and click \u2018Submit\u2019.<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 5: Check if your VAT listing was submitted<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Go back to the \u2018Dashboard\u2019 tab.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Ensure your client listing (CL) appears under \u2018My declarations\u2019 with the status \u2018Success\u2019.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"317\" src=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/successful-submission-1024x317.jpg\" alt=\"\" class=\"wp-image-17982 rounded-lg max-w-full h-auto my-6\" srcset=\"https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/successful-submission-1024x317.jpg 1024w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/successful-submission-323x100.jpg 323w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/successful-submission-768x238.jpg 768w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/successful-submission-1536x475.jpg 1536w, https:\/\/www.accountable.eu\/wp-content\/uploads\/2024\/02\/successful-submission-2048x634.jpg 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 id=\"option-2-you-dont-have-suitable-accounting-software\" class=\"wp-block-heading font-degular scroll-mt-32\">Option 2: You don&#8217;t have suitable accounting software<\/h3>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 1: Review your client list from the past year<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Select the following clients:<\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">Companies you invoiced <strong>at least \u20ac250 (excluding VAT)<\/strong><\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Belgian companies<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">VAT-liable businesses or small businesses exempt from VAT due to an annual income of less than <strong>\u20ac25,000<\/strong><\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 2: Log in to Intervat<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">As a sole proprietor, choose your own name when logging in. If you have a company, select your business.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 3: Upload the VAT listing<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">You can choose to create this list in Excel; if so, select \u2018Declaration via file\u2019 in Intervat.<br>Alternatively, you can enter the client data directly into Intervat. If you choose this option, select \u2018Declaration via screen\u2019.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 4: Submit the client listing<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list list-disc list-outside ml-0 mb-4 space-y-2\">\n<li class=\"font-inter text-base text-black\">After uploading or entering the data, you\u2019ll need to validate the information.<\/li>\n\n\n\n<li class=\"font-inter text-base text-black\">Then, sign the declaration and click \u2018Submit\u2019.<\/li>\n<\/ul>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><strong>Step 5: Check if your VAT listing was submitted<\/strong><\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">Go back to the \u2018Dashboard\u2019 tab and check if your KL is listed under \u2018My declarations\u2019 with the status \u2018Success\u2019.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">\ud83d\udca1 Need more help? <a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/finance.belgium.be\/en\/E-services\/Intervat\/how-to-use-intervat\/submit-customer-list\">Follow this detailed step-by-step guide<\/a>.<\/p>\n\n\n\n<h2 id=\"accountable-prepares-your-annual-client-listing-in-just-one-click\" class=\"wp-block-heading font-degular scroll-mt-32\">Accountable prepares your annual client listing in just one click<\/h2>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"> Are you an Accountable user? Then submitting the customer listing suddenly becomes a breeze.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\">If all your sales invoices are in Accountable, we will prepare the client listing for you. Moreover, Accountable timely reminds you of the deadline and provides instructions for submission via Intervat. If only life could always be that simple.<\/p>\n\n\n\n<p class=\"font-inter text-base leading-relaxed mb-4 first-of-type:mt-0 text-black\"><em>With Accountable, the VAT listing becomes a minor administrative obligation, which you can easily manage yourself. Want to know what the customer listing looks like and what more Accountable can do for you?<\/em> <em><a class=\"font-inter text-purple underline underline-offset-1\" href=\"https:\/\/web.accountable.eu\/signup?\">Discover our app here.<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As a self-employed person in Belgium, you are obliged to submit a client list every year in March.On this page you can read whether this obligation also applies to you, which customers exactly must be on the list and how to submit it correctly. What is the annual client listing? The annual client listing, or [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":5884,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[269,274,275,239,278,279],"tags":[251,257,262],"class_list":["post-9145","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-important-things-to-know","category-complementary","category-vat","category-uncategorized-en-be","category-use-secondary","category-main","tag-independent","tag-exempt-from-vat","tag-vat"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Annual client listing: how and when submit it? - Accountable<\/title>\n<meta name=\"description\" content=\"The annual client listing is an overview of all the companies to which you sent an invoice of at least \u20ac250 in the past year.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.accountable.eu\/en-be\/blog\/annual-client-listing\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Annual client listing: how and when submit it? 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