New: Automate your recurring expenses

You asked, we delivered: Recurring expenses are finally here!

Your bookkeeping just got a lot easier. From now on, you can set up recurring expenses automatically in Accountable.

That means saving time and money, because with recurring expenses, you’ll never forget to log a cost in your bookkeeping again.

What are recurring expenses?

Recurring expenses are business costs that occur monthly or quarterly. Up until now, you've had to log these manually in Accountable.

For many of these costs, you’ll receive a receipt or invoice, but not always. And it's usually the ones without a document that are most often forgotten in your bookkeeping. Think of things like:

• rent for your office, workspace, or shop
• bank fees
• …

There are also regular costs where you usually do get an invoice or payment request, such as:

• subscriptions and software
• social contributions
• professional insurance
• car leasing
• phone bills
• internet

Thanks to our new Recurring Expenses feature, you can now set these regular costs to be logged automatically in Accountable, every month or quarter.

How do recurring expenses work in Accountable?

You can now set up recurring expenses in just a few clicks. The cost will automatically show up in your bookkeeping monthly or quarterly, without having to anything yourself.

All you have to do is review the expense and upload the correct attachment.

If you’ve linked your bank account and the payment goes out to the same supplier, the transaction will automatically be matched to the right expense.

Creating a recurring expense

Here’s how to set it up in Accountable:

• Go to the Expenses screen in Accountable
• Click on the expense you want to make recurring
• Next to the date, click 'Make recurring'
• Choose the frequency, start date, and optionally an end date
• Click 'Continue', then 'Save'

Stopping or editing a recurring expense

Want to stop or change a recurring expense? Here's how:

• Go to the Expenses screen in Accountable
• Click on the recurring expense you want to change or stop
• Next to the date, click 'View recurring schedule' (the circular arrows icon)
• Click 'Stop recurring expense', then confirm with 'Yes'

That expense will no longer appear automatically in your expenses. To change a recurring expense, delete the current schedule and set up a new one.

Coming in 2026: Automatic expenses via PEPPOL

Starting January 2026, e-invoicing via Peppol will be mandatory for all invoices between VAT-registered businesses. Supplier invoices will then appear automatically in Accountable.

So is this new feature still useful after e-invoicing implementation? Absolutely!

Setting up recurring expenses remains a handy tool for:

• expenses without a receipt or invoice
• self-employed professionals who are not VAT-registered (like doctors, dentists, physiotherapists, psychologists, etc.)

If you're not VAT-registered, you're not subject to the new e-invoicing rules, which makes this feature even more valuable for you.

We’d love to hear what you think!

Have you already tested recurring expenses? Let us know what you think. Your feedback is priceless. 💜

Author - Alexis Eggermont

Alexis is co-founder at Accountable. He is passionate about leveraging data, AI, technology, and entrepreneurship.

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