How do I create my invoice with copyright in Accountable?

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1. Here are the steps to create an invoice with copyright

1.1. Click on “Create an invoice”:

1.2. First, add a client to your invoice:

• If the client is not yet in your list, you can add them by clicking on “Add a new client.”

• If they are already registered, simply select them:

1.3. For the sales of service part

In most cases, an invoice with copyright will also include a sales of service item in addition to the copyright section.

Your invoice will therefore include two items:

• An item under the “Sales of service” category:

• A second item with copyright income, with details provided in the next section (1.4).

1.4. For the copyright section, make sure to select the category “Copyright revenue” for the relevant item:

• First, click on “Add a new item”:

• Then, select the category “Copyright revenue”:

1.5. Withholding tax management and impact on the invoice

• If you choose to have the client pay the withholding tax directly to the government, we will include payment instructions on the invoice to ensure they can make the payment correctly.

  To do this, you need to check the option “The client will pay the withholding tax” in the withholding tax section under Settings:

💡 Once you select the option indicating that the client will pay the withholding tax, the payment details will be automatically added to the invoice.

⚠️ The amount due does not correspond to the sum your client will pay you, as they will settle the withholding tax on your behalf. ✅ You will therefore receive the invoiced amount minus the withholding tax. ✅ The total amount invoiced will be counted as part of your income.

• In the opposite case, we will ask your client to pay the full invoice amount, and we will provide you with the necessary instructions so that you can pay the withholding tax yourself.

  The instructions will appear if you do not check “The client will pay the withholding tax”, and you will be able to see how to proceed through the link to this article.

1.6. To finalize the invoice, click on “Confirm” to save and send it:

2. Copyright income and the personal income tax (IPP) declaration

When you create your copyright invoices with Accountable, the system will automatically account for them in your income tax declaration, including the gross copyright income, expenses, and withholding tax:

Author - Valesca Wilms

As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.

Who is Valesca ?