How to use the Peppol Registry: A step-by-step guide

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PEPPOL (Pan-European Public Procurement On-Line) is the leading network for secure, efficient, and standardized e-invoicing across Europe. The Peppol Registry is a critical tool that helps businesses check if they or their clients/providers are registered within the PEPPOL network, ensuring smooth and compliant transactions.

What is the Peppol Registry?

The Peppol Registry is an online directory that enables businesses to search for registered entities within the PEPPOL network. By entering a VAT number or company number, you can quickly find:

• Company Name

• PEPPOL Access Point (the service provider handling their e-invoicing)

This tool is essential for confirming PEPPOL compliance and resolving registration issues.

Why is the Peppol Registry important?

The Peppol Registry offers several key benefits for businesses:

• Confirm PEPPOL registration
  Verify whether your business, clients, or service providers are registered within the PEPPOL network.

• Avoid errors when registering
  Prevent issues like trying to register with a different PEPPOL Access Point when already registered elsewhere.

• Ensure compliance
  The PEPPOL network ensures secure and standardized document exchanges. Verifying registrations helps maintain compliance with these international standards.

How to use the Peppol Registry: A simple step-by-step process

1. Access the Peppol Registry website

Visit the Peppol Registry at Peppol Registry to start the search.

2. Enter a VAT number or company number

• For your own business:
  If you're unsure whether your company is registered with PEPPOL, simply enter your company’s VAT number or company registration number to verify your registration.

• For clients or providers:
  You can also search by entering the VAT number or company registration number of your clients or service providers to check if they are registered within the PEPPOL network.

3. Review the results

Once you enter a number, the Peppol Registry will provide the following details:

• Company Name: The name of the company associated with the entered number.

• PEPPOL Access Point: The service provider registered with the company for e-invoicing.

4. Resolve registration issues

If you encounter a message such as “You are already registered elsewhere” when trying to register with platforms like Accountable, the Peppol Registry can help:

• Identify existing registrations:
  Check if your company is registered with a different PEPPOL Access Point.

Conclusion

The Peppol Registry is an invaluable tool for businesses using the PEPPOL network. It allows you to:

• Verify registrations for your company, clients, or service providers.

• Ensure compliance and security in e-invoicing processes.

• Troubleshoot registration issues efficiently.

By using the Peppol Registry, you can confidently navigate the PEPPOL network and ensure your transactions are always secure and compliant.

Author - Valesca Wilms

As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.

Who is Valesca ?