If you've already done this, you can skip this step and continue with Step 2.
The first thing you need to do before submitting your annual VAT declaration is make sure you've added all your professional expenses from the entire last year to the app.
If you forgot something and want to add it before submitting, here's a short guide on how to add an expense to a locked period.
⚠️ Heads up: documents marked "to review" at the top of your expense list or unpaid won't count towards your VAT declaration. Make sure all your expenses are in order before moving on.
Not sure how to classify a document? Don't worry, that's what we're here for - just reach out via tax-coach@accountable.eu!
Next, make sure all your professional revenue from last year is in the app. That means every invoice you sent out needs to be uploaded or created, and any that have been paid should be marked as paid.
⚠️ Just like with expenses, only invoices that are "in order" and paid will count towards your VAT declaration.
To complete all the tax checks, please go to your section "Taxes" > scroll down to "annual closing" and click "review and submit" on your VAT declaration (Umsatzsteuer).
2.1) In step 1 "VAT type" you'll need to confirm your VAT status (subject to VAT or Kleinunternehmer or Exempt of VAT).
2.2) In step 2 "Tax review", you'll find the tax checks. If everything's encoded correctly, all checks will show green - nothing left to do.
If you see a warning, click on it to see what's missing and what's left for you to do. This is usually the case if an expense hasn't been reviewed yet or a receipt is missing. The app always double-checks everything and lets you know.
If you are unsure about a warning, please don't hesitate to reach out.
After submitting your VAT declaration to the Finanzamt, you will receive a confirmation protocol via email. This serves as proof of your successful submission.
Don’t hesitate to contact us whenever you have a question
at tax-coach@accountable.eu - we’re here to help and guide you further. 😊
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
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