The Document repository is your digital assistant for maintaining tax compliance and ensuring your VAT settings are correct.
Think of it as your personal tax document analyser that helps prevent costly mistakes and ensures you're following the right tax rules for your business.
The key benefits are:
✅ Automatic document analysis that helps verify your VAT status.
🔎 Early detection of potential mismatches between your settings and official documents.
😮💨 Simplified tax compliance management.
⚠️ Reduced risk of incorrect tax submissions.
The Document repository accepts various official documents that help verify your tax status. Here's what you can upload:
Document type | Why it's important |
Confirmation letter from the Finanzamt regarding your self-employment registration | Confirms your official self-employed status and includes your tax number |
Business registration from the Gewerbeamt | Proof that your business is also registered with the Gewerbeamt |
Letter from the tax office regarding tax pre-payments | Shows which pre-payments you’re required to make for income tax, VAT, or trade tax |
Tax assessments | Contain important information about your tax situation |
Examples:
Letter regarding the Kleinunternehmer (small business owner) regulation
Confirmation of your VAT-ID
General communication with the tax office
Our AI performs several key functions:
1. Automated Document Scanning
Identifies key VAT-related terminology;
Recognizes VAT ID numbers and formats;
Detects references to specific tax laws.
2. Status Verification
Compares document information with your current settings;
Flags potential mismatches;
Suggests corrections when needed.
Select the "Document Repository" option in your dashboard
Click "Upload Document" and choose your file (pdf, jpg)
Select the document type from the dropdown menu
Wait for the AI analysis to complete
Review the suggested actions based on the analysis
The system helps you interpret important information found in your documents:
What We Look For | Why It Matters |
Tax number | Confirms your official registration |
Tax status information | Indicates whether you are subject to VAT or exempt |
Revenue Thresholds | Crucial for determining which VAT rules apply to you. |
Legal References | Ensures compliance with specific regulations |
Upload documents as soon as you receive them from authorities
Ensure documents are clear and readable
Keep your Document Repository up to date with your latest tax documents
Review AI suggestions promptly and make recommended changes
💡 Pro Tip: Regular document uploads help maintain accurate tax settings and prevent compliance issues before they occur.
Don’t hesitate to contact us whenever you have a question at tax-coach@accountable.eu - we’re here to help and guide you further. 😊
🎥 Would you rather watch it live than read about it? In our Accountable Live webinar, we’ll guide you step by step through the web version – from your first entry right through to your tax return. Register here!
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
Useful
As a self-employed individual with a sole proprietorship, your income is taxed under the personal in...
Read moreStarting from 2026, all self-employed individuals will need to send their invoices electronically in...
Read moreThe VAT reverse charge is a complicated word for a simple concept. It helps you purchase and sell sm...
Read moreThey always answer right away to any question I have, they provide clear answers, and they are very patient even when I struggle to understand. They try to explain in different ways. They are very helpful, responsive and friendly.
Chiara Marradi
01/05/2026
Everything was great! All my questions were answered quickly and in a friendly manner.
Wenzeslawa Wegener
04/05/2026
In the world where everyone seems to be out to get small entrepreneurs and overwhelm them with new rules, more taxes and reporting obligations, Accountable often feels like the one steady partner that actually wants you to succeed, providing quick, clear and personalised support. Thank you!
Janina Arsenjeva
10/04/2026
This is an amazing application with great support on issues. In short as in day I am addicted to it (in a positive way). I myself is from IT project management and the way they have captured the user requirement, it’s phenomenal.
Sumit Tewary
01/12/2024
UI is great. Feature packed and very easy to use. The team at Accountable were VERY quick to respond and their team of technicians soon had a fix in place. Very happy with the level of service so far. Thumbs up from me!
Dean Osborne
14/06/2023
This program is a lifesaver, and it is always improving. Plus, it has an AI chat feature that is actually useful.
Jeffrey Humble
14/01/2026
The coaching session on tax management was excellent, good material, excellent explanations and very insightful. Combined with the AI I never feel alone with Accountable.
Sergio Barbarino
23/04/2026
The availability of your team to help and guide people to understand their finances better is what really makes Accountable valuable. While the AI is able to give answers to most basic questions, specific scenarios need counsel from a human which your team performs beautifully.
Sofiya Bogdan Neves
18/04/2026
Fast and careful answers from Alina. Top service. Thank you.
Anonymous
15/04/2023
They always answer for questions wherever is via direct e-mail or through app. If they can’t answer fully they will forward you to the right place. Documents were always prepared well and ready to send further to government. Everything is intuitive in the app and easy to sort out even for someone completely green in this field.
Anonymous
22/03/2026
