Scan or Import Expenses
Go to the Expenses tab.
Tap the + icon.
Choose one of the following:
Scan document: Take a photo of the expense and tap Save.
Upload from gallery: Select an image from your phone.
Import document: Import from your phone or cloud.
Import from email: Send expenses directly to expenses@accountable.eu.
Review the details and make any necessary adjustments.
Tap Save to record it.
Manually Create an Expense
Go to the Expenses tab.
Tap the + icon and select Manually input expense.
Fill out the required fields: Supplier, Category, and Amount.
Adjust the Professional use percentage if needed.
Add any extra details you’d like.
Tap Save expense to complete.
Importing Expenses
Go to the Expenses tab in the left menu.
Click Upload expense.
Drag and drop or select a file to upload.
Click Review now (or Review later).
Review the details in the right-hand panel.
Click Save to finish.
Manually Create an Expense
Go to the Expenses tab.
Click on the 3-dots in the top right and select Create an expense manually.
To attach a document, click Attach document.
Fill in the Supplier, Category, and Amount.
Adjust the Professional use percentage if necessary.
Add any extra info you want.
Click Save to complete.
When importing an expense with a connected bank account, Accountable will automatically link it to the most likely payment. You can then approve or select the right bank transaction manually.
To link it manually:
In the Additional information section, click the dropdown under How was this expense paid?.
Choose to mark it as Paid by cash, Paid by another account, or select from your bank payments.
Click Save to finish.
You can also link multiple expenses to a single payment in just a few clicks. 🎉
Open the Expenses tab and import the relevant documents.
Go to the Bank tab and select the transaction.
Choose a professional expense.
Click Link to existing expense.
Select all the expenses you want to link.
Save to complete.
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
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01/05/2026
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04/05/2026
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23/04/2026
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15/04/2023
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22/03/2026
