When you receive payments through a payment processor (like Stripe, Mollie, PayPal, or similar platforms), the amount that reaches your bank account is often less than the full invoice amount.
​
This is completely normal because the platform deducts a processing fee before transferring the money to you.
​
Here’s how to properly handle this situation in Accountable, so your income and expenses are correctly recorded and compliant with tax regulations.
Even if you only receive the net amount, you must still record the full invoice total (before fees) as revenue.
​
In Accountable:
Enter the full invoice under the "Sales of goods" or "Sales of services" category.
This accurately reflects your gross income, as required by tax authorities.
​
The fees retained by Stripe, Mollie, or others should be recorded as an expense.
​
You can categorise these under:
"Other fees"
​​
​
These fees are usually easy to find in the monthly reports or statements from the payment platform. |
When the reduced amount lands in your bank account:
Link the bank transaction to the full invoice in the app.
The amount won’t match the invoice exactly, but since the platform fee was recorded separately, your accounting remains clear and accurate.
Let's say you issue an invoice for €100 through Stripe.
​
Stripe charges €20 in fees, and you receive €80 in your bank account.
​
In Accountable, you should do the following :
Record €100 as revenue
Record a €20 business expense (under "Interest & Bank charges")
Link the €80 bank transaction to the €100 invoice
This method ensures a clear view of your gross income, with transparent and compliant bookkeeping.
​
Step | Explanation |
1. Record gross income | Even if you only receive the net amount, record the full invoice total (before fees) as revenue, under “Sales of goods” or “Sales of services.” |
2. Record platform fees separately | The fees retained by the payment platform (like Stripe, Mollie, PayPal…) should be recorded as an expense, under “Other fees.” |
3. Link the net payment to the invoice | When the net amount arrives in your bank account, link the bank transaction to the full invoice in the app. |
Still need help?
Our team is here for you, feel free to reach out!
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
Useful
As a self-employed individual with a sole proprietorship, your income is taxed under the personal in...
Read moreStarting from 2026, all self-employed individuals will need to send their invoices electronically in...
Read moreThe VAT reverse charge is a complicated word for a simple concept. It helps you purchase and sell sm...
Read moreThey always answer right away to any question I have, they provide clear answers, and they are very patient even when I struggle to understand. They try to explain in different ways. They are very helpful, responsive and friendly.
Chiara Marradi
01/05/2026
Everything was great! All my questions were answered quickly and in a friendly manner.
Wenzeslawa Wegener
04/05/2026
In the world where everyone seems to be out to get small entrepreneurs and overwhelm them with new rules, more taxes and reporting obligations, Accountable often feels like the one steady partner that actually wants you to succeed, providing quick, clear and personalised support. Thank you!
Janina Arsenjeva
10/04/2026
This is an amazing application with great support on issues. In short as in day I am addicted to it (in a positive way). I myself is from IT project management and the way they have captured the user requirement, it’s phenomenal.
Sumit Tewary
01/12/2024
UI is great. Feature packed and very easy to use. The team at Accountable were VERY quick to respond and their team of technicians soon had a fix in place. Very happy with the level of service so far. Thumbs up from me!
Dean Osborne
14/06/2023
This program is a lifesaver, and it is always improving. Plus, it has an AI chat feature that is actually useful.
Jeffrey Humble
14/01/2026
The coaching session on tax management was excellent, good material, excellent explanations and very insightful. Combined with the AI I never feel alone with Accountable.
Sergio Barbarino
23/04/2026
The availability of your team to help and guide people to understand their finances better is what really makes Accountable valuable. While the AI is able to give answers to most basic questions, specific scenarios need counsel from a human which your team performs beautifully.
Sofiya Bogdan Neves
18/04/2026
Fast and careful answers from Alina. Top service. Thank you.
Anonymous
15/04/2023
They always answer for questions wherever is via direct e-mail or through app. If they can’t answer fully they will forward you to the right place. Documents were always prepared well and ready to send further to government. Everything is intuitive in the app and easy to sort out even for someone completely green in this field.
Anonymous
22/03/2026
