A Daily sales book is mandatory for all self-employed individuals who do not issue an official invoice for every service or sale. Typical professions who need one are hairdressers, beauticians, psychologists, nail stylists, bakers, and so on.
❗ The Daily sales book is only for counter sales / B2C sales in Belgium, where no invoice is issued.
For any other type of sale, you must issue a proper sales invoice instead, in particular:
B2B sales in Belgium, which need to appear in your client listing.
B2B sales within the EU, which need to appear in your intracommunity statement.
You can find all about it on our blog page.
Note: The Daily Sales Book is currently only available on Web. Mobile will follow later.
By default, the Daily Sales Book tab is visible for Belgian users in direct sales or B2C professions (e.g., hairdressers, beauticians, coaches, shop or e-shop managers, animal care workers, catering, hospitality, mechanics...).
For any other profession, the tab stays hidden by default - it can be enabled manually via Settings → Daily sales book → Enable daily sales book.
💬 Good to know: the Daily sales book starts on the day you activate it in the app. You cannot enter sales from before that date.
If you were already keeping a paper daily sales book, keep it safe for the period before activation, it remains your legal record for that period.
ℹ️ If you don't need a daily sales book, you can deactivate it via your settings.
The Daily sales book is included in the Bookkeeping, Taxes and Max plans (as well as during a Trial), and in the legacy Grow, Pro, Grow Max and Pro Max plans.
It is not included in Free, legacy Basic, or Invoicing Plus.
ℹ️ What happens if you downgrade?
If you started using the Daily Sales Book during your Trial and later move to a plan that does not include it, you can still view your existing entries. However, creating new entries, correcting saved days, using bulk fill-in, or exporting is blocked until you upgrade.
Please note: non-invoice revenues created or linked through the daily sales book are locked once the day is validated. If you need to change something later, you must create a correction in the daily sales book. After moving to a plan that does not include the daily sales book, corrections are only available after upgrading again.
From Revenues, click the "Daily sales book" tab next to Revenues / Quotes / Clients.
You can only start your daily sales book from the date you activate it, it's not possible to backdate its starting point. This ensures your book reflects the actual date you started keeping records, in line with legal requirements.
Days must be filled in order, oldest first, you can't skip one.
You can never fill in a future date, whether one day at a time or through bulk fill-in, only today or earlier.
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🚨 If a day is missing, you will see a banner: "This day does not follow other daily receipts", with a direct link to "Go to the first day without daily receipts".  |
Here's the full flow, step by step:
Open the day : Click a day directly in the calendar.
Pick a type : Select one of the three options from the dropdown menu:
Daily receipts (green): Add one or more lines with Amount, VAT included (toggle), VAT rate (0/6/12/21%), and Description. Use "Add item" to add more lines. (If left empty, the description defaults to "Various daily receipts").
Nothing sold (blue): The shop was open, but nothing was sold that day.
Store closed (pink): A closure day (holiday, sick leave, public holiday, etc.).
💡 You need to record at least one entry every day, even during holidays, illness, or closure - just use "Nothing sold" or "Store closed".
Click "Save": The day locks and turns into a read-only summary (Type / VAT / Amount incl. VAT), with an "Edit" button for future corrections.
If yes, here is how to record it in Accountable:
Create a single entry in Revenue for each good above €500 (incl. VAT)
→ Go to Revenue → Add a non-invoice revenue, and specify the nature of the goods sold (not just the amount).This step is required for this revenue to appear as a separate line in your daily sales book, as required by law.
Fill in your daily sales book for that day.
→ The ticket you just created will appear as a separate line. Add one more entry for the rest of that day's sales, so the total still matches your actual revenue.
Sales of €500 or less can be added directly from the daily sales book, on the day concerned, as long as each good sold does not individually exceed €500 (incl. VAT).
⚠️ This rule does not apply if you already use a registered cash register (GKS), since it already records individual products.
The Bulk fill-in button lets you select multiple days on the calendar to apply Nothing sold or Store closed to all of them at once.
ℹ️ Bulk fill in only covers "Nothing sold" and "Store closed". Sales amounts always need to be entered day by day, as they vary.
🔒 A day is greyed out and cannot be selected for bulk fill-in if it already has a non-invoice revenue (ticket) linked to it.
You'll see a small icon on that day, and hovering over it shows: "Existing revenues. Bulk fill is only for days that are closed or have no sales."
1)Click "Bulk fill in", then select the days you want. A bar at the bottom shows how many days are selected.
2)Choose "Nothing sold" or "Store closed"
3)Click "Save" to confirm.
→ All selected days are updated at once with the status you chose.
If non-invoice revenues already exist for a day, they show up under "Non-invoice revenues for today" with a "Linked" status.
The daily total can never be lower than the sum of those linked tickets.
If the daily total entered is higher than the sum of existing tickets, an additional non-invoice revenue is automatically created to match the difference.
Example:
On 1 August 2026, there is already an entry for revenue without an invoice (€60) which is marked as ‘Linked’. The total sales for the day (2 haircuts) also amount to €60: this matches exactly, so nothing else happens.
On 9 August 2026, you had already entered an revenue without invoice(ticket) for €60 under ‘Revenue’. When recording your daily sales, you realise that you had in fact earned €70 that day.
You can enter €70 as the daily income amount (NB: The daily sales amount cannot be less than the sum of any income entries without invoices recorded for that day) .
The app will automatically create an additional receipt for €10 so that the total of the receipts (60 + 10) matches the daily sales amount (70).
Corrections: If you edit a validated day later, a new non-invoice revenue will be created to match the new total, and the old linked non-invoice revenues will be replaced/deleted.
Once a day is saved, it cannot be erased or deleted.
To make a change:
Click Edit on the saved day.
Enter the reason for correction (mandatory).
Enter the adjusted amounts and save.
The original entry remains visible (crossed out), and a new corrected entry is created.
Note: PDF export is planned and will be added later.
When released:
You will be able to click Export directly from the Daily Sales Book view.
An interactive calendar modal will open allowing you to select your desired period (e.g., Last month, Last quarter, Last year).
The generated PDF will include your business information, a daily breakdown in chronological order, VAT rate splits, and monthly totals.
ℹ️ If you're exempt from VAT or registered under the franchise (small business) regime, the export doesn't split amounts by VAT rate - you'll see day and monthly totals in a single amount column instead.
The daily sales book must be kept for 7 years, even after your Accountable account is closed.
Q: Can I skip days?
No. Days must be filled in chronological order, oldest first. If you had no sales, select "Nothing sold". If your business was closed, select "Store closed".
Q: Can I delete a saved day?
No. Once a day is saved, it cannot be erased. If something is wrong, you need to create a correction. The original entry remains visible.
Q: Can I still edit normal non-invoice revenues?
Yes. Regular non-invoice revenues that are not linked to a validated Daily Sales Book day can still be edited as usual. However, once a non-invoice revenue is linked to a validated Daily Sales Book day, it is locked and any changes must go through the Daily Sales Book correction flow.
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
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