Welcome to Accountable! We're happy to have you!
In this article, we will answer the following topics and questions:
General Settings (tax settings, tax numbers, start year)
Adjust income tax prepayments
How to add revenues and expenses
See your tax obligations
One of the first things we recommend to do is check your settings. This is the basis for ensuring that all your taxes are calculated correctly.
Click on " account" at the bottom left
Go to " settings"
Select " taxes" in the settings
The first thing you need to do is select which figures you want to use to calculate your taxes. As a rule, the default settings will be selected here. We recommend extrapolation because the calculation is most accurate here.
When you register, Accountable assumes that the previous tax years have been completed. So if you still want to do your taxes for a previous year, you can choose the year right here.
The next step is particularly important, here you have to select your VAT status.
Are you...
Subject to VAT
Kleinunternehmer (Small business owner)
Exempt from VAT (due to your profession)
And last but not least you'll have to choose your VAT frequency (only if you are subject to VAT). This is important, so please check your registration letter from the Finanzamt or contact us if you are unsure.
Depending on your expected revenue, the Finanzamt might have set some income tax prepayments for you. If they do, they will inform you in a letter. If you did not receive any information (letter) about prepayments, you probably don't have to do any prepayments.
When does income tax have to be paid in advance?
Advance payments of income tax are only assessed if the tax burden in the previous assessment period amounted to at least EUR 400 and therefore at least EUR 100 would have to be paid in advance per quarter (Section 37 (5) sentence 1 EStG)
Once you have encoded all prepayments, you will get reminders for each prepayment in Accountable and the payment details for the bank transfer.
There are several ways to add your revenues and expenses to Accountable.
You can create all your invoices directly in Accountable and send them directly to your customer. Here's an entire article about creating invoices.
For your existing invoices:
1) Go to the revenue screen
2) Click on "import invoice"
3) Drag and drop your existing invoices and review them
For your expenses:
1) Go to the expenses screen
2) Click on "add expense"
3) Drag and drop them in the designated field and review them
You can also just forward your existing invoices and receipts directly via email.
Just send your revenue to revenues@accountable.eu and your expenses to expenses@accountable.eu.
The documents will create automatic revenue and expenses that you just need to review and confirm.
It is important that you send the emails only from the email address with which you are registered in Accountable. Otherwise, the email cannot be assigned to your account.
If you want to send the email from a different email address, you should set it as an "alias" under Settings > Personal Details.
Another option is to manually add your invoices and expenses directly in Accountable by clicking on either + Add Revenue in the revenue screen
or on + Create an expense manually in the expenses screen in the top right corner.
You can view your tax obligations at any time under "Taxes". If you don't see everything, click on "Show all" in the top right-hand corner.
1) Click on the three dots at the top right of the declaration you want to unlock
2) Mark it as "not paid" and "not submitted"
Now you can edit and submit the tax declaration.
You'd rather hear someone explain you every step of the way? Here’s an introductory video for you! In it, we show you how to get started with Accountable and make the most of its key features. 🎉
Feel free to join our webinar "Accountable live: Step-by-Step app walkthrough" and let a tax coach explain Accountable to you. You can of course ask any questions you might have in this webinar💡
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
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Read moreThey always answer right away to any question I have, they provide clear answers, and they are very patient even when I struggle to understand. They try to explain in different ways. They are very helpful, responsive and friendly.
Chiara Marradi
01/05/2026
Everything was great! All my questions were answered quickly and in a friendly manner.
Wenzeslawa Wegener
04/05/2026
In the world where everyone seems to be out to get small entrepreneurs and overwhelm them with new rules, more taxes and reporting obligations, Accountable often feels like the one steady partner that actually wants you to succeed, providing quick, clear and personalised support. Thank you!
Janina Arsenjeva
10/04/2026
This is an amazing application with great support on issues. In short as in day I am addicted to it (in a positive way). I myself is from IT project management and the way they have captured the user requirement, it’s phenomenal.
Sumit Tewary
01/12/2024
UI is great. Feature packed and very easy to use. The team at Accountable were VERY quick to respond and their team of technicians soon had a fix in place. Very happy with the level of service so far. Thumbs up from me!
Dean Osborne
14/06/2023
This program is a lifesaver, and it is always improving. Plus, it has an AI chat feature that is actually useful.
Jeffrey Humble
14/01/2026
The coaching session on tax management was excellent, good material, excellent explanations and very insightful. Combined with the AI I never feel alone with Accountable.
Sergio Barbarino
23/04/2026
The availability of your team to help and guide people to understand their finances better is what really makes Accountable valuable. While the AI is able to give answers to most basic questions, specific scenarios need counsel from a human which your team performs beautifully.
Sofiya Bogdan Neves
18/04/2026
Fast and careful answers from Alina. Top service. Thank you.
Anonymous
15/04/2023
They always answer for questions wherever is via direct e-mail or through app. If they can’t answer fully they will forward you to the right place. Documents were always prepared well and ready to send further to government. Everything is intuitive in the app and easy to sort out even for someone completely green in this field.
Anonymous
22/03/2026
