💳 You’ve received revenues via Stripe, Mollie, PayPal, or similar platforms ?

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When you receive payments through a payment processor (like Stripe, Mollie, PayPal, or similar platforms), the amount that reaches your bank account is often less than the full invoice amount.
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This is completely normal because the platform deducts a processing fee before transferring the money to you.
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Here’s how to properly handle this situation in Accountable, so your income and expenses are correctly recorded and compliant with tax regulations.

1. Record the full (gross) income

Even if you only receive the net amount, you must still record the full invoice total (before fees) as revenue.
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In Accountable:

• Enter the full invoice under the "Sales of goods" or "Sales of services" category.

• This accurately reflects your gross income, as required by tax authorities.
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2. Record the payment platform fees separately

The fees retained by Stripe, Mollie, or others should be recorded as an expense.
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You can categorise these under:

• "Other fees"
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3. Link the net payment to the invoice (i.e. the amount you actually received)

When the reduced amount lands in your bank account:

• Link the bank transaction to the full invoice in the app.

• The amount won’t match the invoice exactly, but since the platform fee was recorded separately, your accounting remains clear and accurate.

Example :

Let's say you issue an invoice for €100 through Stripe.
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Stripe charges €20 in fees, and you receive €80 in your bank account.
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In Accountable, you should do the following :

• Record €100 as revenue

• Record a €20 business expense (under "Interest & Bank charges")

• Link the €80 bank transaction to the €100 invoice

This method ensures a clear view of your gross income, with transparent and compliant bookkeeping.
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Summary :

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Author - Valesca Wilms

As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.

Who is Valesca ?