Just subscribed to meal vouchers for your company and want to encode everything correctly in Accountable? We walk you through it step by step. 😊
ℹ️ This article is for one-person companies (BV/SRL) only. Self-employed natural persons (eenmanszaak / indépendant en personne physique) cannot deduct meal vouchers as a professional expense. |
Meal vouchers are a tax-efficient way to supplement your remuneration as a company director, and they are only available to one-person companies (BV/SRL).
⚠️ If you operate as a self-employed natural person and accidentally paid a Monizze invoice, do not encode it as a professional expense. Simply classify the bank transaction as a personal payment in Accountable.
⚠️ If you have employees, you must grant them meal vouchers of the same value.
As an employee (company director):
Up to €196.20 net per month (based on 20 working days at €10/day, minus €1.09 personal contribution)
Up to €1,960 net per year (based on 220 working days)
Fully exempt from personal income tax
No social security contributions due
As an employer (your company):
No employer contributions on the voucher amount
No social charges
Up to 3x cheaper than an equivalent salary increase
€4 per voucher deductible as a business cost (only when applying the maximum employer contribution of €8.91)
Maximum €10.00 per working day (previously €8.00)
Employer pays a maximum of €8.91 per voucher (previously €6.91)
Employee contribution: minimum €1.09 per voucher (unchanged)
Must be issued via an approved provider (Sodexo, Edenred, Monizze)
💡 Good to know: You are not required to go up to €10. You can continue at €8 if you prefer, but you will then only get €2 of tax deductibility per voucher instead of €4. |
A Monizze invoice typically contains two separate cost components:
The meal voucher value itself: e.g. 20 vouchers x €8.91 (employer part), at 0% VAT
Admin fees on meal vouchers: the management cost charged by Monizze, at 21% VAT
These two components must be encoded as separate expense lines in Accountable.
When adding a Monizze expense, create two Items:
Item 1: Meal vouchers
Category: Meal vouchers (chèques-repas / maaltijdcheques)
Amount: number of vouchers x employer contribution (e.g. 20 x €8.91 = €178.20)
VAT: 0% -> Item is exempt from VAT
Item 2: Administrative fees
Category: Admin fees on meal vouchers
Amount: Monizze services fees as shown on the invoice, VAT included
VAT: 21% (deductible)
After linking your bank transaction to the expense, Accountable may show a remaining balance to link. This is normal.
It happens when the total bank payment is higher than the total of the two encoded expense lines. You can safely ignore this message as long as both lines are correctly encoded.
Expense line | Category | VAT |
Meal vouchers (employer part) | Meal vouchers | 0% |
Admin fees on meal vouchers | Monizze services fees | 21% deductible |
Remaining balance to link | N/A | Can be ignored |
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
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