Accepted Proof of Personal Income documents

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Which documents can I provide?

✅ Preferred documents

We recommend uploading one of the following PDF documents:

1. Tax assessment notice (Belgium)

• Must be the original PDF downloaded from MyMinfin

• Issued by the Belgian tax authorities

• Must be less than 2 years old

• The document usually contains 5 to 6 pages — you must upload the full PDF

👉 We’ve added an example below so you can easily recognize it.

⚠️ The example only shows the first page, but you must upload the complete document.

💡 Just started working or recently became self-employed?
You can still upload your latest tax assessment notice, even if it shows little or no income (e.g. €0). This is sufficient.

2. Payslips (last 3 months)

• Your most recent salary slips in PDF format

• Must cover the last 3 months

🔁 Alternative documents (if you don’t have the above)

If you don’t have the preferred documents, you can also upload PDF versions of one of the following:

• VAT returns (recent periodic declarations)

• Proof of social security contributions

• Issued invoices (typically covering the last 3–6 months)

• Bank statements showing regular personal income (last 3–6 months)

Important notes

• All documents must be PDF files (‼️ Screenshots and/or blacked-out files will be rejected)

• Make sure the document is clear and fully visible

• The name on the document must match your Accountable Banking account

• Only one document is required

• If it's requested, you will receive an email with a secure link where you can upload the requested document. It's not asked in all cases

• Can’t find the link anymore? Feel free to contact the support team; we’ll help you access it again!

What happens next?

Once you upload your document, Swan will review it as part of your application.

As this is a regulatory check, the review is handled directly by Swan.

If you have any doubts about which document to upload, you can always contact the Accountable Banking team — we’re happy to help 🙌

Author - Valesca Wilms

As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.

Who is Valesca ?