How do I submit a VAT return correction?

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When filing your quarterly VAT return on Intervat, you may realize that a mistake was made in your submission. If this happens, don't worry, you can correct it. Below is a guide on how to correct your VAT return, both during and after the submission period.

1. Correction during the submission period

A. Submission via Accountable

To submit a VAT return correction through Accountable:

1. Log into your Accountable account and navigate to the "Taxes" section.

2. Locate your VAT return for the relevant quarter (Don’t forget to toggle ‘Show all [year]’ (e.g., Show all 2025) to be able to find your past submissions.)

   

3. Click on the "Mark as not done" button to unlock the VAT period.

   

4. Make the necessary corrections in the "Revenue" or "Expenses" section.

5. Return to the "Taxes" screen and locate your VAT return.

6. Click on "Submit to SPF Finance".

   

7. Input the number of declarations already filed. The app will usually suggest this automatically.

8. Submit the correction.

This process will send a new submission directly on Intervat, making sure your correction is filed correctly within the designated period.

B. Submission via XML File

Alternatively, you can correct your VAT return using an XML file. Here's how:

1. Log into your Accountable account and navigate to the "Taxes" section.

2. Locate your VAT return for the relevant quarter (Don’t forget to toggle ‘Show all [year]’ (e.g., Show all 2025) to be able to find your past submissions.)

   

3. Click on the "Mark as not done" button to unlock the VAT period.

   

4. Make the necessary corrections in the "Revenue" or "Expenses" section.

5. Return to the "Taxes" screen and locate your VAT return.

6. Click on the 3 dots next to the "Submit to SPF Finance" option.

   

7. Click on "Email VAT return to me" to receive the XML file via email.

   

8. Download the XML file from the email.

9. Log in to Intervat and upload the corrected VAT return (XML file) in the 'Declaration by file' section of the dashboard.

   

10. Tick the 'Reload into the screen' option, then click "Continue".

    

11. Paste your reference number (available in your (previous) submission receipt on Intervat)and confirm your email address.

    

12. Click 'Next Step' and provide your comments explaining the correction.

13. Validate the data, submit, and sign the document.

    

14. Finally, submit your correction.

    

2. Correction after the submission period

If you missed the submission period, you still have options:

1. Submit the corrected figures in the next quarter's VAT return.

2. Make necessary adjustments to the grid (e.g., grid 62 in the XML file) to account for any discrepancies from the previous VAT return.

3. Contact SPF Finances for assistance in handling corrections.

📋 Summary of Correction Methods

🕐 During the Submission Period

⏳ After the submission period

💡 Choose the most suitable method for your situation. Direct submission via Accountable is the fastest if it's still possible.

If you have any questions or need additional assistance, feel free to reach out to us at support@accountable.eu.

Author - Valesca Wilms

As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.

Who is Valesca ?