When you hire employees with a work contract to help you run your business, the cost is deductible.
Besides the work contract, you will receive many documents related to the employee from the social counter: payslips, ONSS, Précompte, Admin fees.
⚠️ Only the accounting entries and admin fees can be encoded in the app as a deductible cost.
You only need to encode the accounting entries document (“écritures comptables”) + Administrative fees invoice that you can request to the Social secretariat that issues payslips.
🚨 You have to encode the amounts in the debit column only for the general account (=compte général in the doc) that starts with 6: |
 |
💡In the category Compensation > Employees or manual workers compensation : |
 |
🚨You need to take the amounts in the credit column only for the general account that starts with 6 or 7 and create a credit note : |
 |
💡Also, select the category Compensation > Employees or manual workers compensation for the credit note: |
 |
❌ Eco-voucher may appear in accounting entries under an account starting with 6**, but they can not be included in the encoding. |
→ Encode the invoice in the expense in the category Legal & other fees > other fee:
💡Double-check the VAT amount on the invoice to ensure that it corresponds to the VAT amount in the expenses incurred. |
The category Other personnel related expenditures is for expenses bought for employees as part of their work, such as beverages, coffee, tea etc. So for the administrative fees invoices, it’s more accurate to use Legal & other fees > other fees. |
❌ Never encode in the expense tab: ONSS & Précompte invoices !!! ❌ |
Example of ONSS invoice:  |
Example of Précompte invoice:  |
❌ Freelancers and companies you hire are not employees. Their invoices must be encoded in the "Subcontracting" category ❌
If you receive a file called “Compte d’entreprise”, this is not to be encoded in Accountable. This is the recap of the year.
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
Useful
As a self-employed individual with a sole proprietorship, your income is taxed under the personal in...
Read moreStarting from 2026, all self-employed individuals will need to send their invoices electronically in...
Read moreThe VAT reverse charge is a complicated word for a simple concept. It helps you purchase and sell sm...
Read moreSupergoed geholpen
Maria Gharibyan
Fast and careful answers from Alina. Top service. Thank you
Anonymous
Merci pour toute les réponses comme nouveau indépendant ça m aide beaucoup merci infiniment
"Mohamed Naji"
Le suivi par mail de votre service est appréciable. J’ai été étonné de devoir communiquer mon no de compte bancaire et surtout de donner un accès consultatif à celui-ci. Mais je vous l’avais déjà évoqué en vous précisant la raison. Bien cordialement François Bellière
Anonyme
la qualité des conseils donnés
Maël Fraipont
Très bien, disponibilité !
Daniel Mpoy Mukeba
C’est hyper clair et le service est impeccable, vous répondez vite. La seule chose que j’ai remarqué qui pourrait être une nouvelle fonctionnalité: avoir la possibilité d’être plus précis au niveau de la détermination de ce qu’on paye pour nos cotisations sociales quand on a choisi un plan d’apurement. Par exemple, 300€ par mois au lieu que le choix soit juste par trimestre.
Patryk Borkowski
The coaching session on tax management was excellent, good material, excellent explanations and very insightful…my accountant and tax advisor are good, but never so comprehensive and accurate. Combined with the AI I never feel alone with Accountable
Sergio Barbarino
La rapidité de la réponse et l'efficacité
Véronique Rochet
Super snel en correct geholpen!
Jean-Charles Tibbaut
