If you use a cashbook or POS system, you can record your income in Accountable without having to enter each individual transaction.
Thanks to your POS system, which documents all sales, you can easily summarize your income for a day or a week and enter only the total amount into Accountable.
This saves you time and remains fully compliant. ✅
Important: You must always be able to prove when and how much you’ve earned - and that's exactly what your cashbook or POS system helps you do.
💡Tip: Many electronic POS systems generate a Z-report at the end of the day. This report sums up all sales of the day and is the perfect proof for your bundled income in Accountable.
Create a new "Add non-invoice revenue":
Go to "Income" > click on the 3 dots in the top right > select "Add non-invoice revenue"
Upload your receipt (the total sales overview) using the "Upload document" button.
Important: You can choose whether to record the income for one day or the entire week.
Select the category "Sale of Goods."
Enter the total amount and tax rate:
Example: Enter the total for your income with 19% VAT and select VAT rate: 19%.
Example: If you also had income with 7% VAT, add a new item for that amount and select VAT rate: 7%.
You can upload your daily or weekly reports from your POS system at any time as proof for the corresponding income in Accountable.
Bundling is only allowed for B2C sales - meaning sales to private customers - within Germany.
For B2B sales - meaning transactions with other businesses - each income must be recorded individually through an invoice.
Remember: Even if you upload your receipts in Accountable, the original documents must still be kept physically for 10 years.
➡️ No, for tax purposes, you should bundle your income weekly at the latest to maintain a clear connection to the cash receipts.
➡️ Add an item for each VAT rate in your income - this keeps your data accurate.
➡️ Use the reports or export functions of your POS system. Be sure to keep them safe in case the tax office requests proof.
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
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