It may sometimes happen that you have made private purchases through a business Amazon account, which creates several accounting issues.
Invoices are issued in your business name and with a VAT number and sometimes under the reverse charge regime : Amazon refuses to reissue the invoices in your business name.
Incorrect VAT return: the amounts excluding VAT and the VAT itself do not reflect the actual purchases.
Risk of mixing accounts: your private and business expenses may become intertwined, which is not ideal and can lead to a tax audit.
This article guides you step by step to regularize your purchases and correct your VAT return.
💡 Tip: Record all your expenses and keep your invoices to make any adjustments easier. |
Before making any changes, contact the SPF (Federal Public Service) to:
Determine the exact amount of VAT to be regularized.
Identify the accounting account to use.
Obtain written confirmation of the required steps.
💡 Tip: Call them and send an email at the same time to keep written proof. ⚠️ This step ensures an official record and protects you in the event of a tax audit. |
After validation with the finance department, you can simply contact us via chat and we will be able to make the changes manually in your account.
Generally, here are the steps to follow to regularize the situation:
Grid | Action |
86 | Add the amount excluding VAT of the private purchases. |
55 | Add the corresponding VAT |
72 | Adjust the VAT amount to deduct |
To avoid encountering this issue again:
Create a separate Amazon account for your private purchases.
Make sure all business invoices are issued in your company’s name with a valid VAT number.
Keep all payment receipts and invoices.
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
Useful
As a self-employed individual with a sole proprietorship, your income is taxed under the personal in...
Read moreStarting from 2026, all self-employed individuals will need to send their invoices electronically in...
Read moreThe VAT reverse charge is a complicated word for a simple concept. It helps you purchase and sell sm...
Read moreThey always answer right away to any question I have, they provide clear answers, and they are very patient even when I struggle to understand. They try to explain in different ways. They are very helpful, responsive and friendly.
Chiara Marradi
01/05/2026
Everything was great! All my questions were answered quickly and in a friendly manner.
Wenzeslawa Wegener
04/05/2026
In the world where everyone seems to be out to get small entrepreneurs and overwhelm them with new rules, more taxes and reporting obligations, Accountable often feels like the one steady partner that actually wants you to succeed, providing quick, clear and personalised support. Thank you!
Janina Arsenjeva
10/04/2026
This is an amazing application with great support on issues. In short as in day I am addicted to it (in a positive way). I myself is from IT project management and the way they have captured the user requirement, it’s phenomenal.
Sumit Tewary
01/12/2024
UI is great. Feature packed and very easy to use. The team at Accountable were VERY quick to respond and their team of technicians soon had a fix in place. Very happy with the level of service so far. Thumbs up from me!
Dean Osborne
14/06/2023
This program is a lifesaver, and it is always improving. Plus, it has an AI chat feature that is actually useful.
Jeffrey Humble
14/01/2026
The coaching session on tax management was excellent, good material, excellent explanations and very insightful. Combined with the AI I never feel alone with Accountable.
Sergio Barbarino
23/04/2026
The availability of your team to help and guide people to understand their finances better is what really makes Accountable valuable. While the AI is able to give answers to most basic questions, specific scenarios need counsel from a human which your team performs beautifully.
Sofiya Bogdan Neves
18/04/2026
Fast and careful answers from Alina. Top service. Thank you.
Anonymous
15/04/2023
They always answer for questions wherever is via direct e-mail or through app. If they can’t answer fully they will forward you to the right place. Documents were always prepared well and ready to send further to government. Everything is intuitive in the app and easy to sort out even for someone completely green in this field.
Anonymous
22/03/2026
