If you already had investments before joining Accountable, follow these steps before contacting your tax coach so they can make any necessary adjustments right away.
💡 Why do you need to do this?
If you already own fixed assets (laptop, car, equipment…) that were purchased before you joined Accountable, they do not yet appear in your depreciation schedule. To keep your bookkeeping accurate, you need to add them manually, using the same dates and depreciation periods your previous accountant applied.
Complete all the steps below before reaching out to your tax coach. This way they can step in and help you right away, without needing to ask for additional information first.
This article walks you through requesting your depreciation table, collecting invoices, re-opening quarters, entering each asset in Accountable, and verifying the figures match.
🚨 Please only contact your tax coach after completing all the steps below. Coming prepared makes it much easier to help you quickly.
Please note: investments that have already been fully depreciated and no longer appear in the expenses of a fiscal year for which you still need to file personal income tax with Accountable do not need to be entered into Accountable anymore.
📄 Step 1: Request your depreciation table from your previous accountant
Contact your previous accountant and request the full depreciation schedule. This document must include, for each asset:
The original purchase date
The purchase amount excl. VAT
The depreciation period applied (in years)
The annual depreciation amount
The remaining book value
🧾 Step 2: Collect all original invoices
For each asset, find the original purchase invoice. You will need this to create the expense in Accountable in Step 4. Make sure you have:
The exact invoice date
The amount excl. VAT
The supplier's name
📂 Step 3: Re-open the relevant quarters (VAT-registered users only)
You need to re-open each quarter (and year) that corresponds to the invoice dates of your assets:
Go to the "Taxes" page in Accountable and select the relevant year.
Click on "show all 202x" in the top right corner.
For each quarter of that year, mark the following submissions as not submitted and not paid:
VAT return (special VAT return for franchisee)
Intra-Community (IC) listing
Client listing
Income tax declaration
Repeat this for every quarter and year that contains an asset with a matching invoice date.
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ℹ️ You'll close these quarters again in Step 5.
💻 Step 4: Create each asset as a separate expense
For each asset, create a separate expense in Accountable:
Go to the "Expenses" page.
Create a new expense for each asset. Use the original invoice date (not today's date).
Enable depreciation for this expense and select the same depreciation period your previous accountant used.
💡 Create one expense per asset, do not group multiple investments into a single expense.
🔍 Step 5: Compare Accountable's depreciation table with your accountant's
Once all assets have been entered, compare the figures in Accountable against the table from your previous accountant:
Open your depreciation schedule in Accountable.
For each asset, check that the amounts match exactly.
✅ Everything matches exactly? Great. Head back to the "Taxes" page and mark all submissions as submitted and paid again to close the quarters. You are all done, no tax coach intervention needed.
🚨 There are differences? Contact your tax coach via the chat. Note exactly which assets show discrepancies so your tax coach can get to work right away.
Existing fixed assets purchased before joining Accountable must be added manually to your depreciation schedule.
Request your full depreciation table from your previous accountant before starting.
Always use the original invoice date when creating each expense in Accountable.
Re-open the relevant quarters in Accountable before entering your assets (VAT-registered users only).
Compare the figures in Accountable against your accountant's table before contacting your tax coach.
Need help? Chat with us or email support@accountable.eu, we're happy to help.
Author - Valesca Wilms
As content marketing lead at Accountable Belgium, Valesca writes about freelancing, self-employment, and taxes based on her own experience as a freelancer.
Who is Valesca ?Thank you for your feedback!
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